What to test, and how

Mobile home layout

• Home
  Shortcuts fill the card with three actions per row

  How

  Open the owner or manager Home screen on a phone.

  Expect

  All six shortcuts use the full card width in two rows of three at the default text size. Larger text adapts to fewer columns without leaving an unused column. Bottom navigation labels, including Residents, stay on one line.

Website & WhatsApp reminders

• Website
  A clearer introduction to StayOne

  How

  Open the StayOne website.

  Expect

  Consistent blue-and-white styling, product illustrations, owner, manager and resident benefits, a video walkthrough and Book demo buttons across desktop and mobile.

• Reminders
  Find residents and send individual WhatsApp reminders

  How

  As an owner or manager, open WhatsApp reminders.

  Expect

  A redesigned popup with search by name, phone, room, bed or property, clearer outstanding balances and individual late-fee previews. Search preserves entered fees and sending results.

Clearer contact actions

• WhatsApp
  Consistent WhatsApp icons

  How

  Open invitations, resident onboarding, PIN sharing or reminder shortcuts.

  Expect

  WhatsApp actions show the WhatsApp logo. Owner and manager reminder shortcuts use consistent green icons.

• Calls
  More visible resident call action

  How

  Open Dues and locate a resident’s phone number.

  Expect

  A larger handset icon clearly identifies the call action while retaining its accessible touch target.

Accurate month views and clearer rent receipts

• Owner
  Past months no longer show today’s occupancy

  How

  Select a previous month on Owner Home, then return to This month.

  Expect

  Historical views show “Historical occupancy unavailable” where no reliable snapshot exists. Current bed counts, occupancy bars and property inventory are not presented as historical figures. The current month restores live occupancy.

• Receipts
  Hostel-first rental receipt design

  How

  Download a rent receipt in the app or open its WhatsApp receipt link.

  Expect

  The hostel name leads, receipt details use a light blue panel, and the amount received has a green highlight. Payment date, rent period and outstanding balance remain clear, with a small Powered by StayOne logo footer.

Clearer dashboards and tenant access

• People
  Respect each hostel’s tenant app setting

  How

  Open an organisation’s People tab in Super Admin.

  Expect

  Tenants in disabled hostels show “Tenant app disabled” instead of Open as tenant. The server also blocks preview access for disabled hostels.

• Manager
  Cleaner collection summary

  How

  Open Manager Home.

  Expect

  Today’s collected amount is separate from current-cycle Billed, Collected and Pending figures, with concise labels and less repeated text.

• Super Admin
  Subscription details always visible

  How

  Open Home and scroll to performance trends.

  Expect

  Subscription and account details are displayed by default without a show/hide button.

More useful space on mobile

• Layout
  Tighter shared screen spacing

  How

  Open dashboards and Rent on a phone.

  Expect

  Reduced card padding, header gaps and shortcut spacing bring more content into view while preserving readable text and touch targets.

• Actions
  Related actions share a row

  How

  Open an owner or manager rent card, or the super admin introduction popup.

  Expect

  Part payment and WhatsApp reminder share the available width. Send and Cancel sit together in the introduction popup. Buttons wrap when narrow screens or larger text need more room.

Mobile readability and layout

• UI
  Clearer phone layouts across shared screens

  How

  Open Home and Rent on a narrow phone; also check with larger text enabled.

  Expect

  Readable shortcut labels, balanced icons, wrapping section headings and more room for summary cards at larger text sizes. Monthly rent and All dues remain visible side by side.

• DEV
  Local web manifest routing repaired

  How

  Start the local web server and open /app.

  Expect

  The web manifest and app icons load from the app path without a manifest syntax error.

Performance and reliability

• Startup
  Reconnect automatically

  How

  Open the app with a saved account after a temporary connection failure.

  Expect

  StayOne retries connection recovery without requiring another PIN; expired accounts still return to sign-in.

• Web performance
  Smaller font downloads and parallel screen loading

  How

  Open a Home page in the browser.

  Expect

  Web fonts are 64% smaller with all characters and icons preserved. The requested Home screen downloads while the account is validated.

• Super Admin
  Less repetition on Home

  How

  Open Super Admin Home.

  Expect

  One customer-attention section, overview and trends, and searchable management controls replace repeated request, hostel and renewal sections.

• Reliability
  Safer server deployments

  How

  Continue using the app during a server update.

  Expect

  The server allows accepted requests to finish before closing its database connections and checks database connectivity before reporting readiness.

WhatsApp introductions and admin controls

• Intro
  Updated introduction video with optional custom links

  How

  Open Hostel visits and choose the WhatsApp introduction action.

  Expect

  The new StayOne video is prefilled. You can send a different HTTPS video link or restore the default. The same default is used in App & services testing.

• Admin
  More WhatsApp template tests and easier hostel visits access

  How

  Open the Super Admin home or App & services.

  Expect

  Hostel visits is available from the home shortcuts. Welcome introductions and announcements are included in template testing. Property status and menu controls align on desktop.

• Plans
  Resume plan links after signing in

  How

  Open a subscription link while signed out, then sign in.

  Expect

  Owners return to their subscription page and super admins to platform subscriptions.

Operations, reminders and role experience

• 287
  Rent, dues and collections

  Owners and managers use a single Rent & dues workspace for monthly rent and all outstanding balances. Payment methods and WhatsApp reminders are visible on each row; part payments open a clear modal.

  How

  Open Rent, switch between Monthly rent and All dues & deposits, and check payment amount validation before confirming.

• 287
  Individual reminders and announcement previews

  Send overdue reminders individually with a separate optional flat late-fee notice for each resident. The fee is message-only and does not change bills or balances. Announcements show a live preview beside the form on desktop and below it on mobile.

  How

  Enter different late fees for two residents. Confirm only the chosen resident is reminded. Check announcement subject, date, time and details in the preview.

• 287
  Clearer reports and customer attention

  Owner charts and team collection metrics share the monthly bill scope. Super admin separates created hostels from recorded activations, displays reporting gaps and surfaces onboarding and subscription attention.

  How

  Compare owner monthly figures with property reports. Review platform reporting ranges and onboarding next actions.

• 287
  Support and tenant experience

  Super admins can open a read-only tenant preview from People. Tenant screens show deposit payments, clearer rent periods and complaint follow-up; meal feedback stays open after service. Manager bulk rent changes require an owner or administrator.

  How

  Check tenant preview rejects changes, complaint follow-up is limited to once daily, and manager billing still works without rent-increase controls.

• 287
  Desktop, mobile and delivery reliability

  Added a colourful super-admin welcome panel, attention cards and business metrics. Improved sign-in card alignment, tenant lists, room filter scope, hostel visit follow-ups, audit details, reminder icons and manager success messages. WhatsApp receipt workers claim each receipt once and continue through older processed batches.

  How

  Check both phone and desktop layouts. Provider acceptance is shown separately from confirmed delivery.

Backend deployment is required for tenant support preview, report updates and late-fee WhatsApp notices. No database migration is required for this release. Cashfree Easy Split is not included in this branch.

Hostel WhatsApp announcements

• 286-01
  Personalized hostel-wide updates

  How

  As an owner or manager, open Announcements, select a hostel and enter the subject, date/time and details. Review the message and recipient count before sending.

  Expect

  Member and hostel names come from saved records. Each current resident receives their own personalized template from StayOne’s WhatsApp number. Invalid and duplicate mobile numbers are skipped. The date/time is message content in IST; sending is immediate.

• 286-02
  History and duplicate-send protection

  How

  Review recent announcements after a send or retry the same request after a network interruption.

  Expect

  History distinguishes provider acceptance from unconfirmed attempts. Repeated requests do not send duplicates. Provider acceptance does not guarantee delivery to every phone. Announcements work without the tenant app and have independent role/property feature controls.

Android update policy and dashboard wording

• 286-03
  No premature Play Store update prompts

  How

  Use an older supported Android app while the server runs a newer build.

  Expect

  No optional update notice appears just because the server version changed. The API also stops advertising server releases to older installed clients. Explicit minimum-version force updates remain available to the founder; enable them only after the required app is available on Play Store.

• 286-04
  Clearer dues label

  How

  Open the owner dashboard and dues screens.

  Expect

  Pending dues replaces Total owed, with corresponding dashboard wording and translations.

Deployment notes

Apply Prisma migration 20261024235900_hostel_announcements before deploying the API. Announcement sending requires MSG91_AUTH_KEY and the approved hostel_member_announcement template. Demo hostels cannot send. Release checks used mocked messages; no real residents were messaged.

Owner dashboard and property reports

• 285-01
  Monthly dashboard cards

  How

  Open Owner → Home and select the current month, an earlier month and a specific hostel.

  Expect

  Collected rent, rent due and net income follow the selected month and property. Today’s collection appears only for the current month; occupancy remains live. Extra financial details start collapsed.

• 285-02
  Property reports at a glance

  How

  Scroll to Property reports and select a property.

  Expect

  Each property shows live occupancy and selected-month rent billed, collected, due and collection percentage. Open its full report when reports are enabled.

• 285-03
  Collection and income consistency

  How

  Compare branch rent collections, the owner dashboard and reports using the same scope and period.

  Expect

  Billing-month collections and receipt-date income are clearly distinguished. Deposits are excluded from income, and recorded reversals are included.

Resident onboarding and identity

• 285-04
  A clearer onboarding journey

  How

  Start Add resident, choose manual entry or optional Aadhaar Secure QR, then review stay and charges before saving.

  Expect

  Resident, Stay & charges, and Review & finish make the move-in steps explicit. Aadhaar scanning is optional and can be skipped.

• 285-05
  Optional Aadhaar Secure QR with photo preview

  How

  With consent, scan a supported signed QR and review the extracted identity and portrait.

  Expect

  Preview the photo during onboarding. On confirmation, store available identity details against the correct resident and hostel. A verified badge appears only after successful signature verification and linking.

• 285-06
  Hostel joining QR

  How

  Open the tenant joining QR as an owner, manager or super admin.

  Expect

  The hostel name appears on the shareable joining poster. Joining invitations remain separate from optional identity verification.

Platform administration and messaging

• 285-07
  Improved super admin navigation

  How

  Review the dashboard, onboarding and access, property controls, modules and configuration on phone and desktop.

  Expect

  Clearer placement, first-name greetings and readable app-colour icons. Property controls allow tenant interactions and reminders to be configured while preserving hostel operations.

• 285-08
  Hostel visit WhatsApp introduction

  How

  As a super admin, use the WhatsApp introduction action on a saved visit with an owner phone number.

  Expect

  The configured MSG91 template uses the saved owner name and fixed introduction video. Delivery requires valid production MSG91 configuration; this release does not certify live delivery.

Deployment notes

Backend deployment must apply the included Prisma migrations for recurring subscriptions, assistant removal and optional Aadhaar QR records. Production service configuration is required separately for WhatsApp and payment webhooks. Building this bundle does not deploy the API or enable AutoPay.

Subscriptions and maintenance

• 285-09
  Owner AutoPay support behind configuration

  How

  Open plan subscription settings in an appropriately configured environment.

  Expect

  Recurring subscription controls require explicit consent and server-side payment verification. AutoPay remains unavailable until merchant subscriptions, keys, webhooks and the server flag are configured; live checkout has not been certified by this release.

• 285-10
  Removed assistant and stability improvements

  How

  Check role navigation, onboarding and app startup.

  Expect

  Removed Ask/Llama assistant features and related code. Includes navigation, collection, onboarding and interface fixes.

Home — professional greetings across roles

• —
  Good morning, afternoon and evening, with your name

  How

  Open Home as an owner, manager, tenant or super admin. Check the greeting at different local times and after returning to the app.

  Expect

  A personalised Good morning (5 am–noon), Good afternoon (noon–5 pm) or Good evening greeting. Casual slogans are removed, the icon stays aligned, and Hindi and Telugu greetings follow the same periods. Accounts without a name receive the time-based greeting without an empty name.

Screenshots use sample accounts and test data. Tap an image to view it full size.

Super admin — hostel visits and next steps

• New
  A dated action list for every hostel visit

  How

  Open Hostel visits → Add action on a hostel. Write the next step, choose a due date and save. Try the quick ideas for calling an owner, arranging a demo or helping with setup.

  Expect

  Actions appear directly below the hostel name and survive reloads. Filter by Overdue, Today, Upcoming or Needs a next step. The earliest pending deadlines appear first. Edit or reschedule an action, mark it complete, reopen it from completed history, or delete it with confirmation. Existing visit notes, contacts and follow-up dates remain available.

  

  

Design — clearer cards and consistent workspaces

• Fixed
  Rent and resident balances keep names, contact details and amounts apart

  How

  As an owner or manager, open Rent and Check dues on a small phone, including a resident with a long name or hostel name. Expand the charge details and use Collect, Remind and More.

  Expect

  Names, hostel and room details, phone numbers and overdue status have their own space. Charges and balances remain readable, action buttons fit the card, and desktop workspaces use the available width.

  

  

• Improved
  Consistent tabs, spacing and colorful navigation across roles

  How

  Browse owner, manager and tenant Home, Residents, Rooms, Rent and Settings on mobile and desktop.

  Expect

  Shared tab styling, consistent content alignment beside the desktop sidebar, readable mobile text and touch targets, and distinct icon colors. Tenant Home and desktop Settings have clearer sections; Settings stays at the end of desktop navigation. Resident details are reorganized and the vehicle option is removed from that screen.

  

Feature access and platform controls

• Changed
  Tenant app starts off; enabling it prepares tenant features

  How

  As super admin, open a hostel’s feature switches. Check it with Tenant app off, then enable Tenant app and sign in as its tenant.

  Expect

  The rollout turns Tenant app off for existing hostels, and new hostels start off too. A super admin can opt each hostel in. Enabling it turns on that hostel’s tenant feature switches, including mess and notices; platform role restrictions still apply. With Tenant app off, resident PIN/invite actions and Payments to check are hidden while operator rent collection and resident records remain available.

• Fixed
  Disabled screens stay closed, including direct links

  How

  Switch a feature off, then try its navigation item and saved URL as an owner, manager or tenant. For multi-hostel accounts, switch between enabled and disabled hostels.

  Expect

  Feature access follows the role and relevant hostel. Disabled screens return safely home without loading their feature data. Valid enabled-hostel links work even when another screen remembered a disabled hostel.

• Changed
  Ask is off by default, and super-admin controls are simpler

  How

  Check Home and Settings in each role, then open super-admin Home and App & service settings.

  Expect

  The Ask master switch defaults off for all roles, including super admin, and blocks assistant access even for older sessions. The Activity & app health block is removed; Audit logs replaces the top Access requests shortcut. Email and SMS status rows are removed from App & service settings.

Source release: 1.0.283, Android versionCode 283. Deployment applies the tenant-app defaults and hostel-action database migrations. Building and uploading a new Play bundle is a separate step.

Screenshots use sample accounts and test data. Tap an image to view it full size.

Design and navigation

• Improved
  Clearer super-admin workspaces and colorful icons

  How

  As a super admin, open Home, Features, an owner and a hostel on a phone and desktop.

  Expect

  Sections and tabs are easier to scan, icon colors remain distinct, and the StayOne Max plan name and Paid status fit on small screens. Audit logs and App issues sit in Activity & app health below the overview and trends, above Manage StayOne.

  

  

  

  

  

• Changed
  Add owner comes first

  How

  Open Super Admin → Onboarding.

  Expect

  Add owner is the first tab and Access requests is second.

  

• Improved
  A refreshed sign-in screen and personal greetings

  How

  Open Sign in on a phone and desktop, then open Home as an owner, manager, tenant and super admin.

  Expect

  Sign-in uses a blue illustrated background and a clear form card. Home greets the signed-in person by first name and time of day, with English, Hindi and Telugu support.

  

  

• New
  Rooms for owners and Residents for managers

  How

  As an owner, open Rooms and switch hostels. As a manager, use Residents in the footer, open a resident and go back.

  Expect

  Owners can reach rooms, beds, room details and pricing from main navigation. Managers and admins get a Residents shortcut; Rent and Tickets continue to follow their module switches.

  

  

Account access

• New
  Super-admin PIN recovery

  How

  Use a test account: Super Admin → Reset PIN → search for an owner, manager or tenant → confirm the reset.

  Expect

  A temporary PIN is shown once and must be changed at next sign-in. Previous sessions and pending linked invitations are invalidated. The reset is audited without storing the PIN in the audit log.

  

• Fixed
  Invitation links recover from temporary loading failures

  How

  Open a valid invitation with a slow connection or a temporary server failure, then restore connectivity.

  Expect

  Temporary failures are retried instead of being presented immediately as an expired link. Truly expired or invalid invitations remain blocked.

• Changed
  Resident login actions follow tenant-app access

  How

  Turn off the tenant app for a test hostel, then open Residents and a resident detail page.

  Expect

  PIN-reset and invitation-link actions are hidden for that hostel. Super-admin account recovery remains separate from enabling the tenant app.

  

• Removed
  Self-service account deletion

  How

  Open account settings as an owner, manager, tenant or super admin.

  Expect

  Delete account is no longer offered. The self-deletion API is also disabled; existing administrative deletion handling remains available.

Loading and reliability

• Improved
  Less startup work and fewer duplicate reads

  How

  Start the app, switch role workspaces and revisit screens.

  Expect

  Screens and translations load when needed, and simultaneous duplicate reads are shared. Existing role permissions and navigation routes remain in effect.

• Improved
  More resilient on slow connections

  How

  Load Home successfully, interrupt connectivity, refresh and reconnect. Also open the app with a saved sign-in while the server is temporarily unavailable.

  Expect

  Saved home data stays visible during a failed refresh, with a retry state. Reconnecting refreshes data, and a temporary session check failure does not discard sign-in. Slow requests have bounded timeouts; writes are not automatically repeated.

  

• Fixed
  Feature switches and role-workspace reliability

  How

  Check hostel feature controls, dashboard loading, ticket filters and back navigation as the relevant role.

  Expect

  Hostel settings are respected consistently, failed dashboard data does not block navigation, and ticket filters and navigation preserve their intended context.

Source release prepared: version 1.0.282, Android versionCode 282. Building and publishing the Play bundle is a separate step.

App — one reminder, on WhatsApp

• Change
  “Send reminder” is now a WhatsApp reminder, everywhere

  How

  As an owner or manager: Home / Today → the quick action; Rent → a resident’s row → Options; Rent & dues → a resident. Web app now; Android from the 1.0.281 Play bundle.

  Expect

  The quick action reads WhatsApp reminders (WhatsApp icon) and its sheet is titled WhatsApp reminders with Send on WhatsApp to N. On Rent there is ONE button, Remind on WhatsApp — the separate “Send a reminder instead” and hand-typed “Remind on WhatsApp” are gone. Rent & dues has Remind with the WhatsApp icon beside Collect (the full words do not fit there). Each sends the WhatsApp from StayOne’s number (and the quiet in-app copy), exactly as in 1.0.279–280; the toast still says whether it reached WhatsApp. A resident with no mobile number gets the in-app reminder only, and the button says Send reminder. Hindi and Telugu too.

  

  

WhatsApp — receipts, reminders and reports for owners

• New
  StayOne’s receipt when an owner pays for a plan

  How

  Production, as an owner: Settings → Plan & billing → pay for a plan through Razorpay (live). Or as the founder: Super Admin → Config → WhatsApp → Send me a test plan receipt.

  Expect

  Within a minute of Razorpay confirming the payment, the owner’s WhatsApp gets subscription_receipt with the receipt PDF: business, plan and period, start and end dates, amount, payment date and receipt number (STO-SUB-…). The PDF says it is a payment receipt, not a tax invoice. Plan & billing lists every receipt with Download. A payment with Razorpay test keys never sends a WhatsApp. Sent once per payment.

  

• New
  Super Admins get a WhatsApp for every new plan payment

  How

  Same payment as above, or Config → Send me a test payment alert.

  Expect

  Every active Super Admin with a mobile number gets plan_payment_received_alert, greeted by name: business, owner and their number, plan, amount, time and receipt number, with a Subscriptions button. Live keys only, once per payment.

• New
  A week before a plan or free trial ends — on WhatsApp

  How

  Needs Super Admin → Modules → Subscription billing on. An organisation whose plan or trial ends within 7 days; or Config → Send me a test plan expiry / trial ending.

  Expect

  Each active owner gets plan_expiry_reminder (paid plan) or trial_ending_notice (trial) with the end date and a button to Plan & billing, at the same time as the existing in-app warning. Once per term.

• New
  Monthly report on the 1st, and the month in Reports

  How

  At 9 AM on the 1st (or Config → Send me a test monthly report). In the app, as an owner: Reports → Monthly register & report → pick a month → Register on a PG, or Download monthly report (PDF).

  Expect

  Owners on a free trial or a paid plan get one monthly_owner_report for last month — collected, pending, beds occupied of total and new residents across all their PGs — with a PDF listing each PG (carried in, billed, received, pending, collected %). The figures match each PG’s register. Expired, suspended and demo organisations get nothing. In the app the card opens on last month; Register opens that PG’s register for the month; the PDF is the same as the WhatsApp one.

  

• New
  Super Admin: send StayOne’s intro to a number

  How

  Super Admin → Platform → Directories & growth → Send intro (also in the laptop sidebar). Type your own mobile, optionally a name, Send on WhatsApp.

  Expect

  The phone gets stayone_welcome_intro: what StayOne is, first month free, with Visit website and Get the app buttons. The same number again within 24 hours is refused (“already went to this number”). Sent recently lists name, last four digits, when and by whom.

  

• New
  Config and Modules: one row, one switch and one test per WhatsApp message

  How

  As the founder: Super Admin → Config → WhatsApp; Super Admin → Modules → Platform.

  Expect

  Config shows each WhatsApp feature On or Off and a Send me a test … button for every template, each sent to your own number with sample values (PDF ones with a sample PDF). Modules has the new switches, all on by default: plan receipts, new-payment alerts, plan & trial reminders, monthly reports.

  

  

Website — WhatsApp on the landing page

• New
  “Rent reminders and receipts reach residents on WhatsApp” section

  How

  Open www.stayone.app on a phone and a laptop; scroll past the three feature screens, or tap “Reminders & receipts on WhatsApp” under the hero buttons.

  Expect

  A real app screen (the owner’s Send reminders, which says it goes to WhatsApp from StayOne’s number) beside an example WhatsApp chat — a rent reminder and a receipt with its PDF to the resident, and the monthly report to the owner — then five points (one tap reminds everyone overdue; receipts within minutes; at most one reminder a day; the month on the 1st; nothing to set up) with Request access and Ask us on WhatsApp. The hero sentence now says reminders and receipts go to residents on WhatsApp, and the FAQ “Do my residents have to install anything?” answers WhatsApp first.

  

WhatsApp — rent reminders and receipts from StayOne’s number

• New
  Rent reminders reach residents on WhatsApp

  How

  Production only (the MSG91 key is on prod, never dev). As an owner or manager of a real hostel: Rent & dues → a resident → Send reminder; or Rent → a resident’s row → Send reminder; or Today / Home → Send reminders → Send. Use a resident whose mobile is your own test phone.

  Expect

  Within a minute the phone gets a WhatsApp from +91 72077 84667 (the approved rent_reminder template) with the resident’s name, the hostel, the TOTAL they owe at that hostel (the Dues figure) and the month(s) — “September and October 2026” when two are open. The toast says “Reminder sent to … on WhatsApp”. A second reminder the same day says “They already had a WhatsApp reminder today” and sends no second WhatsApp (the in-app one still goes). A resident with no mobile: “No mobile number, so no WhatsApp”. Staff reminders stay in the app. The Send reminders sheet says it goes to WhatsApp and marks anyone with no mobile. Rent’s hand-typed “Remind on WhatsApp” button is gone while this is on. Automatic reminders (if switched on) send the same WhatsApp, at most one a day.

  

• New
  The rent receipt goes to the resident’s WhatsApp once rent is paid

  How

  Production, a real hostel, the test resident above: record rent paid — Collect cash, Record payment, or approve a UPI screenshot. Wait about three minutes.

  Expect

  A WhatsApp (rent_receipt) with the receipt PDF attached, the resident’s name, month, hostel, receipt number, amount, date and mode (Cash / UPI / Bank transfer). The PDF is the same one the resident downloads in the app. Only rent: a deposit or an electricity charge sends nothing. Undo the payment within two minutes and nothing is sent. Backdated entries older than a week, the deposit applied at move-out and demo hostels never send. Each receipt is sent once.

• New
  Super Admin: WhatsApp status, switches and a test to your own phone

  How

  As the founder: Super Admin → Config → WhatsApp → Send me a test reminder and Send me a test receipt. Then Modules → Platform → WhatsApp rent reminders / WhatsApp rent receipts.

  Expect

  Config shows “WhatsApp (MSG91) — Configured” on prod (“No MSG91_AUTH_KEY on this server” on dev), and both features On. Each test arrives on the founder’s WhatsApp with sample values (StayOne Test PG, 8,500) — the receipt with a sample PDF. Check the ₹ shows once before the amount. Both switches are On by default; switching one off stops it at once.

  

  

App — Play Console recommendations (Android 15, R8)

• Fix
  Libraries updated to SDK 57’s current versions — please re-check what they power

  How

  Install the 1.0.278 Play bundle. Try: a resident’s photo (take, crop, save) and an ID proof upload; a notification arriving (chime) with the app closed and open; any date picker (move-in date); share a receipt; pick a file in bulk import; app start (splash screen); the status bar in light and dark mode.

  Expect

  Everything works as in 1.0.277. Under the hood: Expo 57.0.27, React Native 0.86.3, expo-image-picker 57.0.20, expo-notifications 57.0.22 and twelve smaller Expo packages, which carry the libraries’ own Android 15 edge-to-edge fixes.

• Fix
  Resource shrinking is back on, and the chime stays

  How

  Same bundle; notification sound as in 1.0.276.

  Expect

  The chime plays. The bundle drops unused resources again (Play’s “Resource shrinking isn’t enabled” goes away) using Android’s standard shrinker, which keeps the chime.

Website — guides for PG owners

• New
  Ten guides at www.stayone.app/blog.html

  How

  Open www.stayone.app/blog.html, or “Guides for PG owners” near the end of the home page, or Guides in the footer. Open any guide on a phone and a laptop; tap Request access, WhatsApp us and Get it on Google Play in it.

  Expect

  Ten guides (rent collection, starting a PG in Hyderabad, beds, deposits, Excel to app, complaints, Telugu and Hindi, staff, choosing software, what PG software should do), each with a table of contents, real app screenshots, an FAQ, links to related guides and calls to action that work. All are in the sitemap for search engines.

  

  

• Fix
  Home page: no more “advances” under Staff & salaries

  How

  Home page → Also included → Staff & salaries.

  Expect

  “Attendance and salary at month end.” — StayOne does not track salary advances, so the page no longer says it does.

Some Play recommendations stay until the libraries change them: React Native’s StatusBar module and Google’s date picker still call the colour APIs Android 15 deprecates (only on older Android), Firebase decodes notification images itself, and the Android Gradle Plugin 9 upgrade comes with a later Expo SDK. None of these blocks a release.

Rent — the pending count matches the money pending

• Fix
  “₹X pending · N tenants” counts everyone who owes this month

  How

  Owner or manager → Rent on a hostel that was bulk-imported. Use Add rent for this month on a resident the import marked paid. Compare the card’s “N tenants” with the Unpaid and Part paid lists.

  Expect

  That resident now counts in “N tenants” and shows under Unpaid. Before, their bill was in the ₹ pending but not in the count or the list — Laxmi PG read “₹1.4L pending · 7 tenants” with more people owing. The ₹ amounts themselves are unchanged; the Today screen and the owner’s portfolio use the same count.

App — the StayOne chime, actually in the bundle

• Fix
  Push notifications play the StayOne chime

  How

  Install the 1.0.277 Play bundle and follow 1.0.276’s steps below.

  Expect

  The chime plays. The 1.0.276 bundle was built without the sound file (Android’s resource shrinker removed it) and was not released — 1.0.277 keeps it.

No screenshots: the count is the same card with the right number, and the chime is a sound — see 1.0.276 to hear it.

App — push notifications ring with the StayOne chime

• New
  A StayOne sound on every push

  How

  Install the 1.0.277 Play bundle (1.0.276’s was missing the sound and was not released) and sign in (allow notifications). Close the app, then from another phone or the web, do something that notifies this account — e.g. raise a complaint as a resident, or send a rent reminder.

  Expect

  The notification plays the StayOne chime (two rising notes) instead of the phone’s usual sound, with a heads-up banner. Android Settings → Apps → StayOne → Notifications shows one channel, StayOne alerts. A phone still on an older build keeps its normal sound until it updates. Silent or Do Not Disturb mode still silences it.

• New
  Banner and sound with the app open, too

  How

  Keep the app open on any screen and trigger a notification the same way.

  Expect

  A banner drops in and the chime plays, and it stays in the notification shade. Before, an open app made no sound and showed nothing — only the list refreshed.

• Fix
  WhatsApp StayOne shows in “Open as” sessions

  How

  As a super admin, open an owner or a manager with Open as, then Contact support, and tap the photo at the top right.

  Expect

  The WhatsApp StayOne card and the menu row show, exactly as that owner sees them (1.0.273 hid them in a support session). On a super admin’s own account they still do not — the number is StayOne’s own.

Server: each phone now tells the server which notification channel it has, so the chime goes only to phones that carry it (a database column, added on deploy).

Website — a cleaner top of the page, nothing said twice

• Fix
  Header: Features, Pricing, FAQ, Contact, Sign in, Request access

  How

  Open www.stayone.app on a laptop; then on a phone, open the menu.

  Expect

  Six items, not eight: “Get the app” is gone (the hero badge and the Get the app section cover it) and “For local services” is now in the footer. On a phone the menu is Features, Pricing, FAQ, Sign in and Request access — WhatsApp is the green button in the bar itself.

  

  

• Fix
  Hero: one store badge and a line, “Trusted by N PGs”

  How

  Look under Request access / See the price.

  Expect

  The Google Play badge, then “Or open it in any browser · iPhone app coming soon” (the browser link opens the app). The live line reads “Trusted by N PGs · N beds on StayOne” — the only place the count is said in words. Sample numbers in the pictures.

  

• Fix
  Below the hero: “Why owners choose StayOne”, and WhatsApp only once on a phone

  How

  Scroll past the hero; on a phone, scroll until the bar appears at the bottom.

  Expect

  The section is labelled “Why owners choose StayOne” with the heading “Built in Hyderabad, for PGs across India.”, then the live figures and three points — Hyderabad and the count are not repeated. The bottom bar on a phone is Request access and Call; WhatsApp stays in the header bar, which is always on screen.

  

  

No new app build: the website only.

Website — made in Hyderabad, with live numbers

• New
  Live numbers from production: PGs, beds, residents, cities

  How

  Open www.stayone.app. Look under the hero’s ticks, then scroll to Made in Hyderabad. Add a hostel or a resident in the app and watch the page (it refreshes every 30 seconds, no reload). The raw numbers are at /api/public/stats.

  Expect

  A “● Live: N PGs · N beds on StayOne” line in the hero, and four counts under “Built in Hyderabad. Trusted by N PGs.” with “Live from StayOne · updated just now”. They count only running hostels of real organisations — the demo and suspended organisations are left out — and current residents. With no real PGs yet, or if the API cannot be reached, the numbers stay hidden and the heading reads “Built in Hyderabad, for PGs across India.” The pictures use sample numbers.

  

  

  

  

• New
  Hyderabad everywhere it is said: title, share card, footer, search data

  How

  Share www.stayone.app on WhatsApp; look at the browser tab, the hero label and the footer.

  Expect

  The title and share card say “PG & hostel management software, made in Hyderabad”; the footer ends “Made in Hyderabad, Telangana.”; the search data carries a Hyderabad, Telangana address.

• New
  FAQ: “Are you based in Hyderabad? Can I talk to a person?”

  How

  Scroll to Straight answers and open the second question.

  Expect

  Yes, built in Hyderabad — with the WhatsApp number (opens WhatsApp) and [email protected] (opens mail).

  

• Fix
  Also included gets “Undo any mistake”; pricing no longer promises letters

  How

  Scroll to Also included, then Included in every plan under the prices.

  Expect

  Eight items, the last one “Undo any mistake” (1.0.272’s undo, any time), so the grid has no gap. The plan list says “Notices”, not “Notices & letters” — resident letters were retired on 8 Oct.

  

No new app build: this release is the website and the server only — nothing in the app changed.

Website — talk to StayOne on WhatsApp, by phone or email

• New
  WhatsApp is the default way to contact us — Contact in the header, a WhatsApp button on phones

  How

  Open www.stayone.app on a laptop and tap Contact in the header. On a phone, tap the green WhatsApp button beside the menu, or the WhatsApp icon on the bar that appears once you scroll.

  Expect

  Your own WhatsApp opens on a chat with +91 72077 84667, with “Hi StayOne, I run a PG and would like to know more.” in the box, ready to send (edit it if you like). A phone opens the WhatsApp app; a laptop opens WhatsApp Web straight on the chat, with no “Continue to chat” page. The icon is WhatsApp’s own logo, in its green.

  

  

  

• New
  Number and email at the bottom of the page, and in the footer

  How

  Scroll to Tell us about your PG at the end of the page, then the footer under it.

  Expect

  WhatsApp and Call us beside Request access, then “WhatsApp or call +91 72077 84667 or email [email protected]”. The number opens WhatsApp, the email opens your mail app. The footer has WhatsApp +91 72077 84667, Call us and [email protected].

  

App — WhatsApp and email StayOne

• New
  WhatsApp StayOne on Contact support — owners and managers

  How

  Sign in as an owner or manager → Home → Contact support. Tap WhatsApp us, then try Call.

  Expect

  A card at the top: the WhatsApp logo, +91 72077 84667, WhatsApp us and Call. WhatsApp opens on our chat with “Hi StayOne, this is Meera Nair from StayOne Collective.” (your name and organisation, in your app language), ready to send. On a laptop it opens WhatsApp Web. Phones need the 1.0.273 Play bundle for this; the web app has it now.

  

• New
  WhatsApp StayOne from the account menu, on every screen

  How

  As an owner or manager, tap your photo or initial (top right) on any screen.

  Expect

  A WhatsApp StayOne row with the number under it, above Sign out. It opens the same chat. Not shown to residents or staff, or in an “Open as” support session.

  

• New
  Our email, [email protected], on Contact support for everyone

  How

  Open Contact support as an owner, a manager and a resident. Tap Email us.

  Expect

  Owners and managers see it under WhatsApp and Call; residents and staff get just the email (no WhatsApp). It opens your mail app with the subject filled in, e.g. “StayOne support: Meera Nair, StayOne Collective”.

  

Undo — owners and managers, any time

• New
  Bill all can be undone — right after, or any time this month

  How

  Owner or manager → Rent → Bill all (try once with a rent increase too). Tap Undo on the message, or later Undo this Bill all under the Bill all button. Collect one resident’s new bill first, then undo.

  Expect

  The bills that run raised come off; a bill someone has paid stays and the message says so (“1 kept — money was paid against it”). With a rent increase, rents go back for everyone whose bill came off, and residents are told. Undo works once — the line disappears after.

  

• New
  Money marked paid by mistake — reversed any time, not just 10 minutes

  How

  Collect cash for a resident, then open their page → Payment history → Reverse on it (also tomorrow, next week). Approve a payment proof, then Undo. As staff, try reversing after 10 minutes.

  Expect

  The bill is owed again, the receipt is marked reversed (never deleted), cash comes out of the drawer count, and the resident is told. An undone approval goes back to Payments to check. Staff still only get 10 minutes on their own. Money paid online through Razorpay cannot be reversed here — it says so.

• New
  A Bills list on the resident’s page — Remove, Undo, Undo refund

  How

  Open a resident → Bills (under Rent). Use Remove on an unpaid bill added by mistake, Undo on a written-off or changed bill, Undo refund on a refund.

  Expect

  Every bill with what happened to it (Owed / Paid / ₹X paid / Written off or changed / Refunded). Remove only shows where nothing was paid. Each asks first, and the resident’s dues update.

  

• New
  Undo on every money action, and on moves

  How

  After each, tap Undo on the message: Not received, Add rent, Add charge, Charge the room, No dues (paid and let off), Collect, Deduct, Reject a proof, Record bank deposit (Cash book), delete an expense (manager), Record refund, Archive. On a resident’s page: Undo move-in (added by mistake) and, once moved out, Undo move-out. Payments to check → Rejected → Check again.

  Expect

  Each puts things back as they were and says what it did. Undo move-out brings them back on the same bed with bills and deposit as before (refused if the bed has gone to someone else). Undo move-in is refused while money received for them stands — reverse that first.

• Changed
  Add rent on a month that is already billed

  How

  Resident → Add rent → pick a month that already has a bill (e.g. October) → enter an amount → Add rent.

  Expect

  Not refused any more: “October 2026 is already billed — it was billed ₹X. Change bill to ₹Y or Add ₹Y extra?” Changing never goes below what was paid; both can be undone.

  

Simpler menus

• Changed
  Audit log, Vendors, Gate and Refer a friend start switched off

  How

  Sign in as owner and as manager → Home → Show all. Then super admin → Platform → Modules (or a hostel’s switches) → turn one on → owner/manager pull to refresh.

  Expect

  Those four tiles are gone by default and their screens answer “switched off”. Turned on in Modules, they come back. Staff keep Gate and Vendors; residents keep visitor pre-approvals. Approvals and Payments to check are unchanged.

• Changed
  Nothing twice on Home, and no task lists for managers

  How

  On a phone: owner Home and manager Today → Show all. Also super admin Home.

  Expect

  The Manage grid no longer repeats a tab or a quick action — owner: no Rent & dues, Residents, Staff or Rooms & beds tiles; manager: no Residents, Rent & dues or Rooms & beds. Manager Today has no “Your tasks” or “Today’s tasks”. Super admin: no Owners tile; Access shows only while requests wait.

  

  

  

• New
  Compliance vault for managers

  How

  Manager → Home → Show all → Compliance vault.

  Expect

  Residents without a verified ID proof at the manager’s own hostel(s), each opening their page.

  

• Removed
  “Receive rent online” is gone for owners

  How

  Owner → Home and the laptop sidebar.

  Expect

  No “Receive rent online” tile or sidebar item (Razorpay does not yet support it fully for owners). The website no longer mentions paying rent online.

Plans — 3 and 6 months

• New
  Pay for 3 months or 6 months, as well as monthly and yearly

  How

  Owner → Plans (Settings → Plan & subscription, when billing is on) → the four tabs. stayone.app → Pricing → the switch. Super admin → an owner → Org controls → Custom pricing.

  Expect

  Monthly · 3 months (save 5%) · 6 months (save 10%) · Yearly (save 17%). Lite ₹2,849 / ₹5,399, Pro ₹5,699 / ₹10,799, Max ₹9,999 / ₹18,899 for 3 / 6 months, each with its per-month figure and saving. Paying for 3 or 6 months adds that many months. Custom pricing has 3-month and 6-month boxes.

  

  

Add a resident — photo and ID optional

• Changed
  A name and a mobile number are enough to move someone in

  How

  Owner or manager → Rooms → tap a free bed → Check in a resident here (or Home → Add resident). Type a name and a mobile, tap Next: Bed & rent, then Next: ID proof, then Add resident without taking any photo.

  Expect

  No red star on Their photo, and Next goes on without one (it used to stop at “Take a photo of them.”). Step 3 reads “Optional: …” and nothing on it is starred — the resident is added with no ID, and their page lists the missing photo and ID under Needs doing. Taking only one side of an Aadhaar, or photos with no number, still asks you to finish or remove them, so photos are never silently dropped.

  

• Fixed
  A tapped bed comes already picked

  How

  Rooms → tap a free bed (tile says Free) → Check in a resident here → name and mobile → Next: Bed & rent.

  Expect

  That bed is already selected (dark chip, “Vacant” under it) with its rent and deposit filled in. It used to open on the whole bed list with nothing chosen, asking again for the bed you had just tapped.

  

Rent — “Not received” after a bulk import

• New
  Say a resident has not paid this month, when the import marked them paid

  How

  Import residents from the Excel sheet with Bill rent from left blank (they arrive “Paid up”). Then, as owner or manager → Rent: tap Not received on one resident’s row → Bill October. Then Not received from all N on the card under Collected → Bill October. Also open Rent as staff.

  Expect

  A card “N residents marked paid for October” with Not received from all N, and a Not received button on every “Paid up” row. After confirming, the toast says how many were billed; those residents lose “Paid up”, get this month’s rent (their own rent, due on the property’s usual day — so Overdue after the 5th) with Collect, appear under the Unpaid filter, and the expected and pending totals go up by their rent. Each resident gets a “Rent added — Rent for October 2026” notification. The card disappears when nobody is left; pressing again bills nobody twice. Staff see neither the card nor the buttons. Someone who did pay is then cleared with Collect as usual.

  Server

  Needs the 1.0.271 server — on an older one the buttons fail. No database migration.

  

  

  

Hostel visits — a free-trial tile

• New
  “On free trial” count at the top of Hostel visits

  How

  Super admin → Hostel visits. Move a visit to On free trial (Edit → Pipeline stage) and come back.

  Expect

  Five number tiles: Total prospects, Follow-ups, Due now, On free trial (violet hourglass), Converted. It matches the On free trial filter chip’s count. On a phone the tiles are two to a row and Converted takes the last row.

  

  

Server — no more “Prisma error P2037”

• Fixed
  “Too many database connections” on busy pages and during deploys

  How

  Super admin → Hostel report (any month), and pages opened while a new build is going out. Then App issues.

  Expect

  The report and every page load normally. No new Prisma error P2037 in App issues (old ones stay listed until resolved). The server now keeps at most 5 database connections open, instead of as many as the machine’s CPU count suggested — more than the database allows when a report or a deploy needed them at once.

Resident page — Next goes in order

• Fixed
  Next and Previous walk the screen you came from, in its order

  How

  Open Residents and a resident (so an order is remembered). Then Rooms & beds → tap someone’s bed → Next a few times. Also open a resident from search or a link and tap Next.

  Expect

  From a bed: room by room, bed by bed, as the board is laid out — 104-A, 106-A, 107-A, 108-A… (it used to jump about, walking the Residents list A–Z left over from earlier). From a link, search or a room page: the same room-by-room order for their hostel. From Residents: the list as you saw it, A–Z, as before.

  

Resident page — next resident, and the day they pay rent

• New
  Previous · 3 of 48 · Next on a resident’s page

  How

  Owner or manager → Residents → open anyone. Tap Next a few times, then Previous, then Back. Also open a resident from a link or the bed board.

  Expect

  Under their name (phone) or beside Back (laptop): Previous, “2 of 120”, Next. It walks the Residents list in the order you were looking at it — same hostel, filter and search — and keeps going past the first 50. Back returns to Residents, not through everyone you walked past. Opened from anywhere else, it walks that resident’s hostel. Nothing you had open (a form, a new PIN) carries over to the next resident.

  

• New
  The day they pay rent — shown, and changeable per resident

  How

  Resident page → Rent card, under Monthly rent. Tap Rent day, pick a day (1–28), read the preview, then Change rent day. Open it again to Cancel this change.

  Expect

  Under the rent: “Due on day 5 of every month” (“— their joining date” on joining-date rent). The sheet previews, before saving, the month it starts and that month’s bill: it runs from where their last rent month ended to the day before the new day next month, so it is bigger or smaller than a month (hostel day → the 10th: about 1.3 months; joining day 15th → the 5th: about two-thirds). After saving, the card says “Moves to day 10 from November 2026”. Nothing changes until that month is billed; from then their bill is due on the new day each month. A rent change can’t be set while a day change waits, and the reverse.

  

  

Rent bills — raised on each resident’s own day

• Changed
  A resident with their own rent day is billed on it

  How

  A joining-date hostel, or a resident whose rent day was changed: watch when the month’s bill appears.

  Expect

  The bill appears on their own day (a resident due on the 2nd on the 2nd, not on the hostel’s 5th already overdue; one due on the 25th on the 25th, not three weeks early). Residents on the hostel’s day are billed on it, as before. The bed board’s “due” date before the bill exists follows the same day.

Hostel visits — owner and manager, and “On free trial”

• New
  Owner’s and manager’s name and number on one visit

  How

  Super admin → Hostel visits → Add visit (or Edit on a visit). Fill both pairs and save.

  Expect

  The form has Owner’s name + Owner’s mobile and, under them, Manager’s name + Manager’s mobile — all optional. A wrong number says which one (“…for the owner” / “…for the manager”). The visit card shows an Owner line and a Manager line, each with its own green call button; a visit with only one shows only that line. Search finds the manager’s name and number too. Visits saved before this release show their one contact as Owner.

  

  

• New
  “On free trial” pipeline stage

  How

  Super admin → Hostel visits → open a visit’s Edit → Pipeline stage.

  Expect

  Stages are Visited, Follow up, On free trial, Converted, Not interested. Pick On free trial and save: the card’s badge says On free trial, and the filter row above the list has an On free trial chip with its count. The four number tiles at the top are unchanged.

Owners — add one from the list

• New
  “Add owner” button on Owners

  How

  Super admin → Owners. Tap Add owner, top right beside the title.

  Expect

  It opens Onboard — the same owner → property → go-live journey as the Onboard tab — ready for a new owner. Nothing else on Owners changes.

  

Today — “All hostels” in the header, for a manager of several

• Fixed
  The header’s hostel dropdown offers All hostels on Today, and the page follows it

  How

  On a laptop, sign in as a manager the owner made common to all hostels (two or more). Open Today and click the hostel dropdown at the top left.

  Expect

  The list starts with All hostels (ticked when you arrive), then each hostel. Pick one and the greeting line, figures and tasks change to that hostel; pick All hostels and they sum every hostel again. There is no second row of hostel chips on the page any more. The choice carries to Residents, Rent and the other screens with the same dropdown. On a phone, Today keeps its chip row, All hostels first. A manager of one hostel sees no change.

  

Residents — every action in sight, redesigned

• Changed
  Each resident’s tile: Call, Reset PIN, Invite link, Move out — no More

  How

  Owner or manager → Residents, on a phone (or a narrow browser window).

  Expect

  Under each resident’s name, a thin line and one row of four round icons, each its own colour, with a word under it: Call, Reset PIN, Invite link, Move out — in the same place on every card. No More button. Tapping the name still opens their page. Reset PIN and Invite link ask first; the new PIN, or the link with Copy link and Send on WhatsApp, then shows on the tile. Someone who has moved out shows only Call. The laptop table is unchanged.

  

  

• Changed
  Resident page: every action on the page, no ⋯

  How

  Owner or manager → Residents → open anyone. Look on a phone and on a laptop.

  Expect

  Phone: the first card is two rows of four — Call, WhatsApp, Reset PIN, Invite link (only while a link is useful), Move / swap bed (when they have a bed), Move out, Vehicles, Archive resident (asks first). The header keeps only the pencil (Edit details). Laptop: the same actions, with Edit first, as a row under the name. There is no ⋯ menu on either.

  

  

• Changed
  Rent, Needs doing and Documents: the same look

  How

  On a resident’s page, look at the Rent card, then Needs doing, Documents and Payment history.

  Expect

  Rent: a thin line, then one row — Collect (the one solid, green icon), Change rent, Add rent, and while something is owed Deduct and Mark no dues. Needs doing: each row has its icon and one blue link (Add ID ›, Take photo ›, Record ›, Add ›) — tap anywhere on the row. Documents: Take photo and Add ID proof as a row under the list. Payment history: a payment recorded in the last 10 minutes shows a small ↶ Reverse link instead of a button.

  

Residents — their picture everywhere

• New
  A person instead of a letter, and a photo in one tap

  How

  Owner or manager → Residents. Tap the person on any resident without a picture.

  Expect

  Every resident shows their picture, or a person with a small camera badge (not their first letter). Tap it: Take photo or Choose from gallery. The photo then shows on the list, their page, their bed, Rent and Rent & dues. Same on the manager’s and the owner’s screens.

  

  

• Changed
  Their own picture wins, everywhere

  How

  Sign in as a resident and set a profile picture (Account → photo). Then look at that resident as the manager or owner.

  Expect

  The picture the resident chose shows everywhere — list, page, bed, Rent, dues — and staff are not offered to replace it (the desk photo stays on file under Documents). A resident with no picture of their own shows the desk photo, else the person.

• New
  Change the photo from the resident’s page

  How

  Open a resident → tap the picture at the top (camera badge).

  Expect

  Take photo or Choose from gallery; the new photo shows at once on every screen.

  

• New
  Pictures on the rent screens

  How

  Manager → Rent; owner or manager → Rent & dues (Check dues).

  Expect

  Each resident’s picture, or a person to tap and add one, on every Rent row and every dues card. Rooms & beds, room details, Record payment, Vehicles and Notice period show the picture or a person too.

  

  

Resident page

• Changed
  Every money action on the Rent tile

  How

  Open a resident who owes money → the Rent tile.

  Expect

  Collect, Change rent, Add rent, Deduct and Mark no dues are all buttons on the tile — no “More”. Deduct and Mark no dues only appear while something is owed.

Website

• Changed
  Landing page shows the current app

  How

  Open stayone.app (once this release is live).

  Expect

  The phone in the hero shows today’s owner Home (six quick actions, Collected today). The three screens below show the bed board floor by floor, Rent collection and Payments to check with three waiting UPI payments. The share card uses the new bed board.

  

  

Overdue — one meaning everywhere

• Fix
  Overdue means the same on every screen

  How

  As a manager: Today’s “Collect rent” tasks, Rent → Overdue, Rooms & beds, Rent & dues → Overdue. As an owner: Home → “Needs your attention”, Reports → dues ageing. As a resident: Home.

  Expect

  A charge is overdue when it still has something unpaid and its due date (India’s calendar day) has passed — any month, rent or deposit, part-paid included. Due today is not overdue. A month not billed yet is never overdue. Days are calendar days: due 5 Sep, on 10 Oct it says 35 days. On Rent → Overdue a part-paid row past due says PART PAID · OVERDUE, and a red line says what else is overdue on other bills. Every screen names the same residents.

  

  

Owner Home — figures that agree

• Fix
  The rent chart shows what came in, the same as the targets chart

  How

  Owner Home → “Rent collected · last 6 months” (was “Revenue”). Tap a bar.

  Expect

  The figure over each bar is the rent that came in that month; the bar’s full height is what was billed. The headline names the month: “Sep: ₹9,47,500 of ₹13,39,000 rent · 71% collected” — the same 71% the Collection targets chart shows for September.

  

• Fix
  Last month’s pace instead of “−100%”

  How

  Owner Home → “This month so far” card, the small chip under “Rent collected this month”.

  Expect

  It reads “Last month: 25% by 10 Sep” — the share of last month’s rent that had come in by the same day — to compare with “0% of ₹13.4L billed this month” below it. No more “−100% vs same days last month” early in the month.

  

• Fix
  Unpaid salaries count only months really late

  How

  Owner Home → “Needs your attention” → the salaries row. Also Team → wages, and the “Net income” tile’s note.

  Expect

  Only past months still unpaid, from the month payroll was first used here — “₹1.1L salaries not yet marked paid · For September” on the demo (was ₹6.2L, counting months before payroll was used and October, which isn’t due). A salary paid on 3 Oct for September counts as September’s.

  

Manager performance

• Fix
  Open tickets count, and the oldest urgent one is named

  How

  Owner → Team → Manager performance (and Home → Manager performance with two or more managers).

  Expect

  “Tickets take 5d on average” now counts each open ticket at its age so far (it counted closed ones only and said 7.3h). Below, in red: “4 open · oldest 13d · Critical one waiting 13d”. Red whenever a High/Critical ticket is open or anything has waited 2 days.

  

Residents

• Fix
  The desk photo shows in the Residents list

  How

  Owner or manager → Residents. Find someone photographed at move-in (or with Documents → Photo).

  Expect

  Their photo instead of an initial — the same photo as their file and their bed. A photo taken from the file is saved already verified (no Verify tap).

  

• New
  ID proofs and the photo are on the page

  How

  Open a resident → Documents.

  Expect

  Each ID (front and back) and the photo show as pictures right on the page; tap one to open it full size. Same people can see them as before (owner, manager, super admin).

  

• Fix
  No empty “Invite link” sheet

  How

  Open a resident who already signs in → ⋯.

  Expect

  “Invite link” is not offered (it opened a sheet with only a Close button). For someone not signed in yet it is still there. Forgot PIN → Reset PIN.

  

Notifications and devices

• Changed
  The owner’s bell: payments, urgent tickets, move-outs, join requests

  How

  As a resident: raise a Medium ticket, then a Critical one. Check the manager’s and the owner’s bell.

  Expect

  The manager gets both; the owner gets only the Critical one. The owner still gets: payments residents make in the app, urgent (High/Critical) tickets, notices and “wants to stay”, join requests. Ordinary tickets, low ratings, IDs sent, move-ins and staff phone approvals go to the manager only. In a hostel with no manager the owner gets everything. Payment approvals are unchanged — manager or owner can approve.

• Changed
  Devices: your devices first, the rest folded

  How

  Settings → Devices.

  Expect

  This device, then the three most recently used, then “Show all N”. Requests to sign in on another device still show at the top.

  

Build number

• New
  The server says which build it is

  How

  Settings → the line at the bottom. Or open /api/app-version.

  Expect

  “StayOne · v1.0.264 · server 1.0.264” — the app and the server carry the same build number, so you can see which build is live on DigitalOcean. Every API response also has an X-StayOne-Build header.

  

Home screens

• Fix
  Every quick action in its own colour

  How

  Home, as a manager or an owner — the six round buttons.

  Expect

  Collect rent amber, Add resident teal, Move resident blue, Check dues green, Send reminders rose, Residents violet. Before, Add resident, Send reminders and Residents were all purple and hard to tell apart.

  

  

Home screens

• Changed
  Residents in the quick actions, in place of Complaints

  How

  Home, as a manager (Today) or an owner — the round buttons at the top.

  Expect

  Second row: Check dues, Send reminders, Residents (opens the residents list). Complaints are still a tap away — the Tickets tab (manager), Tickets in the sidebar and the urgent-tickets row in "Needs your attention" (owner), and the Open tickets card.

  

  

Home screens: the everyday jobs first

• Changed
  Today (manager): six quick actions, tasks you can act on

  How

  Sign in as a manager → Home (Today).

  Expect

  Six round buttons: Collect rent, Add resident, Move resident (opens Rooms — tap a bed there), Check dues (badge = people still to pay this month), Send reminders, Complaints (badge = open tickets). On a phone they sit in two rows of three. The "Collected today" card and the Occupancy / Rent due / Open tickets cards are exactly where they were. Today's tasks list overdue rent first, then tickets; each rent row has Collect (opens Rent & dues on that person) and Remind (sends the reminder, button turns "Reminded"); each ticket has Resolve (asks, then marks it resolved). First 5 shown, "View all (N)" for the rest. "Plus ₹… unpaid from earlier months" is now a link to exactly those people on Rent & dues. A manager who runs several hostels opens on "All hostels" (chips pick one).

  

  

  

• New
  Send reminders to everyone overdue at once

  How

  Home → Send reminders.

  Expect

  Every resident with rent past its due date, most days late first, all ticked; the message they will get; untick anyone; "Send to N" → confirm → "Reminders sent to N." Each resident gets the same reminder the single "Send reminder" sends, with their own amount.

• Changed
  Home (owner): everyday actions, today's money, what needs you

  How

  Sign in as an owner → Home. Try "All hostels" and then one hostel in the switcher.

  Expect

  The same six quick actions as the manager. The big card now shows Collected today (and how many payments) — with the "% of billed this month" bar kept under it; the Occupancy, Net income, Total owed and Properties cards stay where they were. Then Needs your attention: unpaid salaries (with how much is from before this month), urgent tickets, payments to approve, overdue rent, join requests, residents asking to stay, deposits to refund — each with its button; "All clear" when there is nothing. The property table moved up (Manager column, 0-bed properties hidden, Collection % green/amber/red, tap a row to look at that property). At the end, "This month so far" opens with the total collected this month, % of billed and the change vs last month. Everything follows the hostel switcher.

  

  

  

Money on a resident — the same for managers and owners

• Changed
  Rent & dues: collect, add rent, deduct, clear — on each card

  How

  Rent & dues → any resident's card.

  Expect

  Collect opens a sheet with their balance filled in (change it for part), Cash / UPI / Bank transfer / Card → "Record ₹…" — pays their oldest bills first, extra kept as rent credit, receipts as usual. More: Add rent, Add charge, Deduct, Mark no dues, Change rent. The separate "Collect rent" tab and button on this screen are gone. Owners have "Raise rent for everyone" here.

  

  

  

• New
  No dues, Add rent and Deduct

  How

  From a Rent & dues card (More), a resident's file → Money, or Collect rent after picking a resident.

  Expect

  Mark no dues: "They paid it" (how → recorded as money received with receipts) or "Let it off" (a reason → written off, not counted as income) — they then owe ₹0. Add rent ("Rent still pending"): pick the month (back to their move-in month, up to next month), amount defaults to their rent, optional note → a rent bill for that month; a month already billed is refused with its amount. Deduct: an amount and why → comes off their oldest bill first, never more than they owe. The resident is told each time.

  

  

  

  

  

• Changed
  Managers can raise rent for the whole building too

  How

  As a manager: Rent → Bill all with a % or ₹ rise, or "Schedule a rent rise".

  Expect

  No more "Only the owner can raise rent across a property". Residents are told, as when the owner does it.

• Changed
  Already living here: "No dues" or "Owes rent"

  How

  Add a resident with a move-in date before this month → "Yes, already here".

  Expect

  A clear choice — No dues (nothing carried over) or Owes rent (then the amount is required). The "1 week / 2 weeks / 1 month" chips under "Leaving on" (short stays) are gone; the calendar stays.

Rent from the joining date

• New
  Collect rent on one date for everyone, or from each resident's joining date

  How

  Property settings → "How rent is collected": Fixed date / Joining date. Also asked in Add property and Onboard a PG.

  Expect

  Fixed date (as today): everyone pays for the calendar month on the due day; the first month is part-month. Joining date: someone who joins on the 15th pays a full month (15 Oct – 14 Nov) due that day, then on the 15th every month; the bill says "Rent for 15 Oct – 14 Nov"; reminders follow that date; a move-out refunds by the days of that rent month. It applies to residents who move in after the change — nobody already living there is changed. Adding a resident at such a property shows "Then ₹… on the 15th of every month".

  

  

Residents: a simpler page, every detail editable, their face on their bed

• Changed
  A resident's page, simplified

  How

  Residents → any resident (owner, manager, admin, super admin).

  Expect

  Under their name: bed · here since · mobile. Then one scroll (no Overview / Money / History tabs): Rent — what they owe, have paid, their rent and deposit, with Collect, Change rent and More (Add rent, Deduct, Mark no dues); Needs doing — only what is missing, each with its button (ID proof → Add ID, Photo → Take photo, Deposit → Record, Emergency contact → Add), gone when nothing is; Details — only what is known, and one line naming what isn't; Documents; Payment history (latest five, "See all"). One Edit (pencil in the header, or Edit on Details). Vehicles, Invite link and Archive moved into the ⋯ menu, with Move to another bed, Move out and Reset PIN.

  

  

• Changed
  Every detail in one Edit

  How

  Resident page → Edit.

  Expect

  Name, email, gender, date of birth, age, blood group, address, occupation, employer, emergency contact — and now the stay: moved in on, leaving on, deposit agreed, notes. Empty a field to clear it. The mobile number changes with "Change" beside it (it is their sign-in); the rent with "Change rent" (it takes a from-date). A moved-in date can go back up to two years; bills already raised don't change.

  

• New
  Their photo — on their page and on their bed

  How

  Resident page → Needs doing → Take photo (or Documents → Photo). Then Rooms.

  Expect

  The camera opens (no gallery); the photo is saved privately on their file and marked Verified. It shows in the page header and on their bed. On Rooms, every occupied bed shows the resident instead of a bed icon — their photo, or their initials until one is taken — ringed in the bed's rent colour. Tapping an occupied bed opens their page; "Move to another bed" is in that page's ⋯ menu. An empty bed still opens the bed menu.

  

Rent: up or down, from any day

• New
  Managers can lower rent too — and anyone can pick the day it changes

  How

  As a manager or owner: Residents → a resident → Stay → Edit (or Rooms → a bed → Change their rent). Type the new monthly rent. "Rent changes from" appears: Today, 1st of next month, or pick any date. Save.

  Expect

  A manager lowering rent is no longer refused ("Only the owner can lower rent" is gone). The line under the date says what happens:
  • A day this month → this month's bill is adjusted for the days from that day (e.g. ₹10,000 → ₹12,000 from the 16th of a 31-day month adds ₹1,032). Toast: "Rent is ₹12,000 from 16 October. This month's bill is now ₹11,032." If this month's bill is already paid you get "October 2026's rent is already paid… Pick 1 Nov or later."
  • The 1st of a later month → bills from that month charge the new rent.
  • A day in a later month (e.g. 15 Nov) → the Stay card shows "Rent change · ₹12,000 from 15 November (now ₹12,500) · Set by …" with Cancel change. November's bill charges the old rent until 14 Nov and the new rent from 15 Nov, and the note on the bill says so.
  Nightly (short-stay) rates still change from the next bill, with no date.

  

  

  

Add a resident: only what's required, plus their photo

• Changed
  A shorter move-in, with a live photo

  How

  As a manager or owner: Add a resident (Move-ins, or a free bed → Move in).

  Expect

  Step 1 asks only full name, phone and their photo — Camera only (no Gallery), with Retake / Remove; you can't go on without it. Step 2 is unchanged (bed, rent, deposit, dates). Step 3 "ID proof" is just the ID: pick Aadhaar / PAN / Voter ID / Passport, its number, front and back photos (front only for PAN). Email, address, gender, age, work, emergency contact and blood group are no longer asked — add them later from the resident's file → Edit details. After Add resident, the file's Documents card lists "Photo" (Verified) with View photo; it is private, not their profile picture.

  

  

• Note
  Front and back of an ID for residents already living here

  How

  Resident's file → Documents → Add ID proof (from 1.0.259).

  Expect

  Separate Front and Back photo slots (Camera or Gallery) for Aadhaar, Voter ID, Passport and Driving licence; PAN is front only. Both sides are listed on the file afterwards.

Super admin

• Fix
  Move in, Move out, Record payment… no longer do nothing on the platform screens

  How

  As a super admin: Owners → an owner → a hostel's Residents / Rooms & beds / Rent & dues → tap Move in, Move out, Record payment, Import, Vehicles, Room types or "See who has asked to join".

  Expect

  Before, the tap did nothing. Now it asks "Open {organisation} as {owner}? Moving someone in is done in the owner's app…" → Open → you are in the owner's app (banner at the top) where the action works.

  

Residents: ID proofs and details

• New
  Documents on a resident's file — add ID proof any time

  How

  As a manager or owner: Residents → tap a resident → Overview → Documents (under the checklist) → Add ID proof.

  Expect

  The card lists every ID on file — Aadhaar, PAN, Voter ID, Passport, Driving licence — with its side (Front/Back), the last 4 digits of the number, Verified/Not checked, and View photo / Delete. Add ID proof works even when an ID is already verified (e.g. add the PAN after the Aadhaar). In the sheet: pick the card, type the number (Aadhaar must be 12 digits, PAN like ABCDE1234F), add the front and back photos (no back for PAN), Mark ID verified → both sides appear in the list.

  

  

• New
  Edit every detail of a resident

  How

  Resident's file → "..." (phone) or the pencil (laptop) → Edit details. Also "Edit" on the Emergency contact card.

  Expect

  One form for full name, email, gender, date of birth, blood group, permanent address, occupation, employer and its address, and the emergency contact. Emptying a field clears it. Save → the file shows the new values. The resident's own mobile still changes from "Change" beside Mobile (it is their sign-in). Staff don't see Edit — only managers, admins and owners.

  

  

Fix: Request access, Forgot PIN and Accept invite on the web

• Fix
  The "I am human" check shows again — requests go through

  How

  Open www.stayone.app/app/signin?request=1 in a browser, fill the form. Also try "Forgot your PIN?" and an invite link.

  Expect

  A Cloudflare "I am human" box appears under the form and ticks itself (or asks for one click). "Send request" shows "Request received". Before this fix the box never appeared and every request failed with "No verification token was sent." The phone app was not affected.

  

Security: fingerprint / face unlock

• New
  Lock StayOne with your fingerprint or face

  How

  On a phone with a fingerprint or face enrolled: install this APK and open StayOne (or sign in). A question appears once: "Lock StayOne with your fingerprint?" → Turn on → touch the sensor. Or Settings → Fingerprint unlock (Face unlock on an iPhone with Face ID).

  Expect

  Close StayOne completely and open it again: a "StayOne is locked" screen asks for your fingerprint; touch it and you are in. Leave StayOne for more than 2 minutes and come back: it asks again (under 2 minutes, e.g. paying in GPay, it does not). Right after typing your PIN at sign-in it does not ask. Phone only — there is no web screenshot because I cannot run the phone app here.

• Check
  Never locked out

  How

  On the lock screen, tap "Use PIN instead", or cancel the fingerprint prompt a few times.

  Expect

  "Use PIN instead" takes your normal StayOne PIN and opens the app; a wrong PIN says how many tries are left (the usual 5-try lock applies). The phone's own screen lock also works as a fallback in the fingerprint prompt. "Sign out" at the bottom always works. Turning it off in Settings stops it at once.

Security: only the genuine app can sign in

• New
  Android: the phone's hardware vouches for the real StayOne at sign-in

  How

  Install this APK on an Android phone and sign in as usual. Then Settings → Devices.

  Expect

  Sign-in looks and feels exactly as before (it may take a moment longer the first time). In Devices, this phone shows a green "Verified app" badge. Updating, reinstalling and signing out/in keep working without any extra step.

  

• Check
  A cloned copy cannot sign in

  How

  If you can: open StayOne inside a cloner app (e.g. Parallel Space, App Cloner) or a "Dual apps" / "Second space" copy, and try to sign in.

  Expect

  Refused: "This copy of StayOne is not the genuine app, so it cannot sign in…" (cloner apps), or the existing "cloned or dual copy" message (Dual apps / Second space). The real app on the same phone signs in normally.

• Note
  Nothing changes for phones that cannot prove it

  How

  An older Android phone, the iPhone/web app, or this APK on a phone without secure hardware.

  Expect

  Signs in exactly as before, just without the "Verified app" badge. The check only ever refuses a copy that is proven not to be StayOne.

App icons

• Fix
  Top bar: "+", bell and your photo are one size

  How

  Look at the top bar on any screen, as an owner, manager and resident.

  Expect

  The "+" (owner/manager), the bell and your photo/initial are the same size circle, evenly spaced. The bell now sits on a light grey circle; the unread count still shows on it. Each is just as easy to tap as before.

  

• Fix
  The padlock is the same size on every home screen

  How

  Install this APK and look at the home screen and app drawer. On an iPhone, also "Add to Home Screen" from www.stayone.app/app and from www.stayone.app.

  Expect

  The padlock fills the same share of the icon everywhere (about 62%, even space above and below), the way it does on the iPhone app icon. On Android it is visibly smaller than before (it was 72%) and nothing touches the edge of round icons. The website and web-app iPhone icons now match each other and the app. The browser-tab favicon is unchanged.

  

• Note
  App Store icon has no transparency

  How

  —

  Expect

  The 1024×1024 App Store icon and the iPhone home-screen web icons are saved without an alpha channel, as Apple requires (App Store Connect refuses an icon that has one).

App Store review: accounts and privacy

• New
  Delete account, in Settings

  How

  Sign in as a test resident, manager or owner (not one you need) → Settings → Delete account → enter the PIN → Delete my account.

  Expect

  The sheet explains what happens first. A wrong PIN is refused and counts toward the lock. The right PIN signs you out at once; signing in again is refused ("Invalid credentials" for a resident or manager; an owner is told the account was deleted at their request). Not shown to a Super Admin, or inside "Open as owner / manager".

  

  

• New
  Super Admin → Account deletions

  How

  Super Admin → Platform → Deletions (or tap the "Account deletion requested" notification).

  Expect

  Each request with role, PG, number, when it was asked and the erase-by date (30 days). Founder only: "Erase now" removes name, number, email, resident profile and ID documents for good; the PG's rent records stay as "Deleted user". An owner's row says to close it from Owners → Delete owner instead.

  

• Change
  Ask asks before anything goes to the outside AI

  How

  As an owner or manager, open Ask and type a question.

  Expect

  The first time, a card says Ask uses Groq and what is sent. "Agree and ask" sends it as before; "Answer without AI" answers on StayOne's own server and sends nothing out. Settings → AI assistant shows the current choice and lets you stop or allow it.

  

  

• Change
  Privacy policy on the sign-in screen

  How

  Open the app signed out.

  Expect

  "Privacy policy" at the bottom of the sign-in card opens www.stayone.app/privacy.html. The policy now names Groq for Ask and describes Delete account.

  

• Change
  No "allow access to your photos" prompt when picking a photo

  How

  On a phone: add an expense receipt, a ticket photo, a payment screenshot, your ID, a profile photo or a UPI QR — choose from the gallery.

  Expect

  The gallery opens straight away, with no photo-library permission prompt. Taking a photo with the camera still asks for the camera.

• Note
  iPhone app: no plan prices or upgrade buttons

  How

  iPhone build only (Android and web unchanged).

  Expect

  An owner sees their plan, its status, end date and limits, but no prices, Upgrade, Renew or pay buttons, and limit messages say only the limit ("StayOne Lite covers 50 beds and this organisation has 50."). Apple does not allow selling a plan outside in-app purchase.

Android: Play Console recommendations

• Change
  Tablets and foldables can turn the app sideways; phones stay upright

  How

  Install the APK on a phone and turn it sideways. If you have a tablet or an unfolded foldable, turn that too.

  Expect

  Phone: stays in portrait exactly as before (no screen changed). Tablet / unfolded foldable: the app follows the screen into landscape. Folding a foldable back puts it in portrait again.

• Check
  Smoke test — the build is now fully optimised (R8)

  How

  On the -prod APK: sign in, open each tab for your role, take a photo / pick an image (ID or profile), download a receipt PDF, open a notification, share to WhatsApp.

  Expect

  Everything works as on 1.0.252 and nothing closes unexpectedly. A crash here is the thing to report — the app's code was optimised harder in this build.

Super Admin: Open as manager

• New
  "Open as manager" in the Owners list menu

  How

  Super Admin → Owners → ⋯ on an owner whose organisation has a manager → "Open as manager".

  Expect

  It sits right under "Open as owner". One manager: the "Open … as <manager>?" question comes straight up; Open → that manager's own app, with the "Acting as …" bar and Return at the top. More than one manager: a list to pick from first. Return brings you back to Super Admin.

  

  

  

• Change
  An owner with no managers says so

  How

  Owners → ⋯ on an owner with no manager logins → "Open as manager". Then open that owner's page.

  Expect

  The menu shows "<organisation> has no manager logins yet. Once the owner adds a manager, you can open as them." The owner's page now always has a Managers section; with none it reads "No manager logins yet. When the owner adds a manager, "Open as manager" appears here."

  

  

Resident Pay: paying the owner's UPI ID

• Fix
  No more "You've exceeded the bank limit" from Google Pay

  How

  On a phone, sign in as a resident with a due → Pay. The property has a personal UPI ID (e.g. name@okicici).

  Expect

  No "Open UPI app" / "Pay ₹X via UPI" button any more. Under the UPI ID: three numbered steps (copy the ID → open Google Pay / PhonePe / any UPI app, "Pay UPI ID", paste → send ₹X, come back, tap "I have paid this"), a blue "Copy UPI ID" button and one line on why. Tap Copy → toast "UPI ID copied. Now open your UPI app and paste it." Paying the pasted ID inside Google Pay goes through. If the property uploaded a QR, it now sits below the button: "Paying from another phone? Scan this with its UPI app."

  

  

• Note
  Why the one-tap button had to go

  How

  —

  Expect

  Since 1 April 2024 (NPCI circular OC 76A) UPI apps must refuse a payment to a personal UPI ID that another app starts with a link. Google Pay shows that refusal as "exceeded the bank limit" — it was never the resident's limit and no money moved. Paying from inside the UPI app is an ordinary transfer and is not affected. Laptop/desktop Pay is unchanged (QR, then Copy).

  

• Change
  Owners are told how residents will pay

  How

  Sign in as an owner → a property's settings → "Where residents pay rent in", with a UPI ID saved.

  Expect

  Under the UPI ID: residents copy it (or scan the QR) and pay inside their own UPI app; there is no one-tap button for a personal UPI ID; for one-tap payments set up "Receive rent online".

  

Super Admin: the founder

• Note
  Refused by the server too

  How

  An older app (or any call) from a non-founder Super Admin attempting one of those actions.

  Expect

  “… is only for the of StayOne.”

Android app updates

• New
  “A new version is available” bar

  How

  Android app 1.0.249, against a server released with a newer build (or point it at one): open the app.

  Expect

  A bar at the top: “A new version of StayOne is available.” with Update (opens StayOne in the Play Store) and ×. × hides it until the next newer build.

• New
  Required version — “Update StayOne”

  How

  Super Admin → Config → Android app → “Require 1.0.249”, confirm. Then open an Android app older than that.

  Expect

  Only a full-screen “Update StayOne” page with “Update now” (Play Store) — nothing else in the app works. Apps 1.0.246–1.0.248 instead show “This version of StayOne is out of date. Update StayOne from the Play Store…” on everything they try. “Stop requiring” lets everyone back in within a minute. The web and the current app are never stopped.

• Note
  Require only once it is live on Play

  How

  Super Admin → Config → Android app.

  Expect

  “Newest Android build” shows the version released with the server (Live); “Required on phones” shows Off or the required version. The confirmation warns to require a build only once it is live on the Play Store.

Web app

• New
  A new version loads by itself

  How

  Keep www.stayone.app open in a desktop browser, or the iPhone home-screen app, on a main tab (Home, Rent, Residents, Settings…). Deploy a new build. Wait up to 5 minutes — or switch away and back to the app.

  Expect

  The app reloads on its own onto the new build, on the same screen, once you have not touched it for a few seconds. Coming back to the app usually updates it at once.

• Note
  Never in the middle of a task

  How

  Same, but be on a form (Add resident, Record payment, Account) or with a sheet / dialog open, or typing in a field.

  Expect

  No reload. The “A new version of StayOne is ready” bar shows with Reload; it updates by itself once you are back on a main tab. If a reload ever lands on the same old build, it does not loop — the bar stays.

Residents

• Change
  No more letter requests (NOC, address proof, rent letter)

  How

  Resident: Home and the menu. Owner: Tickets. Manager / Super Admin: a hostel’s Documents.

  Expect

  A resident has no way to ask the PG for a letter — the Letters tile is gone; rent receipts stay in Pay. Owner Tickets lists repairs only (no Repairs / Documents filter), the home Tickets badge counts repairs only, and “1 letter to issue” no longer appears under Waiting on you. Documents has no “Document requests” button. Letters already issued stay in the resident’s documents.

• Change
  PAN card: front photo only

  How

  Add resident → step 3 (Details) → choose PAN.

  Expect

  Only a Front photo slot (no Back), and the hint says “just the front of a PAN card”. Aadhaar, Voter ID and Passport still need both sides. The move-in saves one PAN document.

• Fix
  Documents screen was blank on phones

  How

  On a phone: Super Admin → Hostels → a hostel → Documents (or a manager’s Documents).

  Expect

  The list shows. Verify / Reject / Edit / Delete read in full, two to a row — they were cut to “Ve…”, “Rej…”.

Super Admin

• New
  Open as manager

  How

  Super Admin → Owners → an owner → Managers section → Open as manager → Open.

  Expect

  The confirmation names the manager and their hostel. You land in the manager’s own app (Today, Rooms, Rent, Tickets) on their hostel, with the “Acting as” banner. Changes are recorded as StayOne support; PIN, sign-in and devices are refused. A switched-off manager cannot be opened. Return brings you back to the owner page.

• Fix
  Open as owner lands on the owner’s home

  How

  As Super Admin open Notifications, then go to an owner (e.g. from a notification) → Open as owner.

  Expect

  You land on the owner’s Home — not on the owner’s Notifications (or Devices) screen.

• Fix
  WhatsApp button no longer cut off

  How

  On a phone: Super Admin → Owners → an owner.

  Expect

  The Owner card is as tall as its content — Open as owner, Call and WhatsApp all fully inside it; the Plan card has no empty space at the bottom.

• Fix
  Payment date shown once per day in the monthly register

  How

  Super Admin → a hostel → Monthly register, for a resident who paid several times on one day. Also download the Excel.

  Expect

  “8 October” once (not “8 October, 8 October, 8 October”). Different days are still listed; an advance on the same day is still marked “(advance)”.

Owner

• Change
  A Settings tab, with Devices inside

  How

  Owner app on a phone: the bottom bar.

  Expect

  The last tab reads “Settings” with a gear (was “More”). Settings has a Devices row under Change PIN, for every role. In a support session Devices opens view-only, with a note that approvals and sign-outs stay with the owner.

Rent receipts, not agreements

• Change
  Rental agreements are gone — residents get a receipt for money paid

  How

  As a resident: Home, Pay and Documents. As a manager: Add resident (all steps), Move-ins board, a resident’s file.

  Expect

  No “Rental agreement” anywhere — no agreement step at move-in (step 2 says “Next: bed & rent”), no Agreement column on the Move-ins board, no agreement in the resident’s documents. Old agreements are deleted. A resident sees a rent receipt only for a payment that was actually made.

• Fix
  A receipt shows the balance as it was after that payment

  How

  Resident with a part-paid month (e.g. ₹3,000 then ₹2,000 of ₹8,000): Pay → history → download the receipt for the FIRST payment.

  Expect

  Its balance reads ₹5,000 — what was left after that payment — not today’s ₹3,000.

• Change
  No receipt for a disputed entry; no rent letter before any rent

  How

  Resident: dispute a payment entry, then try its receipt. A new resident with no payments: request a rent payment letter.

  Expect

  “You disputed this entry, so there is no receipt for it. Your PG will correct it or take it back.” and “There is no rent paid on your account yet…” respectively.

Paying by UPI

• Fix
  Removing the UPI ID actually removes it

  How

  Owner → Property settings → Where residents pay rent in → Change UPI details. Clear the UPI ID (and name), Save. Leave and reopen the screen.

  Expect

  The fields stay empty and the card reads “Not set …”. The resident’s Pay screen no longer offers that UPI ID. Before, the old ID came back after Save.

• Fix
  Cleaner UPI payment link

  How

  Owner sets a personal UPI ID. Resident (Android phone) → Pay → pay with a UPI app.

  Expect

  The UPI app opens with the owner’s name, the amount and a short note like “Rent October 203 B”. Under the button: “If your UPI app refuses it (“limit exceeded” or “declined”), no money has moved. Copy the UPI ID or scan the QR…”. Google Pay can still refuse links to some personal UPI IDs — that is the bank’s rule, not the app; copy or QR works.

Super Admin

• New
  Open as owner — do what the owner can

  How

  Super Admin → Owners → an owner → Open as owner (also in the owners list menu). Confirm.

  Expect

  You land in that owner’s app with an “Acting as <owner> · <org>” banner on top (on an iPhone home-screen app the status bar takes the banner’s colour). Add or remove residents, rooms, rent, staff, settings — each change is in their audit log as “StayOne support made a change”. Their PIN, devices, other-device sign-out and payout bank account are refused. Up to 2 hours; “Return to Super Admin” brings you back.

• New
  End a support session from the server

  How

  Start Open as owner on one device. On a second super-admin device: Owners → the same owner → “… is in <owner>’s account” → End now.

  Expect

  The first device’s next action fails and it returns to Super Admin with “The support session ended. You are back in Super Admin.” Opening the same owner again ends any earlier session.

• New
  App issues — the app reports its own crashes

  How

  Super Admin → Home → Issues tile (desktop: sidebar → App issues). Open an issue. Then: Owners → an owner → App issues section.

  Expect

  A list of problems grouped by cause (app crashes, server errors, reports from people) with how often and how many people; the detail shows each occurrence with screen, version, device and the steps just before. Resolve / Reopen work; a resolved issue reopens only when it happens again on a newer build. Super admins get a notification for a new or reopened issue (at most one per issue every 6 hours).

• New
  Send to StayOne from any account

  How

  Any role → account menu → Diagnostics → Send to StayOne. Type what went wrong, send.

  Expect

  A confirmation; the report appears under Super Admin → App issues with your note and the log attached, and super admins are notified.

App

• Fix
  iPhone home-screen app: no blur under the status bar

  How

  iPhone, Safari → www.stayone.app → Share → Add to Home Screen. Open it and scroll any list.

  Expect

  The strip behind the clock and battery is solid (the bar’s colour), not blurred page content.

• Fix
  Sign out on desktop Settings

  How

  Desktop browser, any role → Settings.

  Expect

  A Sign out button above the version line.

• Fix
  One and many read right

  How

  Resident Pay with a 1-month streak; Rooms board header; resident search with one match.

  Expect

  “1 month running” / “2 months running”, “See 1 resident”, “Rooms 4 · Floors 2 · Beds 12 · Free 3”.

Residents

• Fix
  Move-in form marks the required ID fields

  How

  Add resident → step 3 (Details). Tap Aadhaar, PAN, Voter ID, Passport in turn.

  Expect

  “ID proof photo”, Front and Back carry a red *, and so does the number field of the chosen ID (only that one). The note reads “Required: pick one government ID, enter its number, and photograph both sides.” — no longer “Optional”. Name, Phone, bed, Monthly rent and Moving in on keep their *.

Security

• New
  “I am human” check on the public forms

  How

  Prod APK or www.stayone.app (not dev): Sign in → Request access; Sign in → Forgot PIN; open an invite link; www.stayone.app/partners/apply.

  Expect

  A Cloudflare box above the submit button that ticks itself (rarely, it asks you to click). Submitting works as before. Tapping submit before it ticks says “Please complete the “I am human” check.” On the dev APK and dev.stayone.app there is no box.

• Note
  Older installs must update

  How

  On an APK from 1.0.243 or earlier, against prod once the check is switched on: Request access or Forgot PIN.

  Expect

  “No verification token was sent.” Install 1.0.244.

Collecting money

• New
  Pay several bills in one go

  How

  Manager → Collect rent → pick a resident who owes rent plus a deposit or a charge (raise an electricity charge on Rooms first if needed). Untick one bill, retick it, type a bigger amount, then Record.

  Expect

  Every unpaid bill listed (rent, deposit, electricity, repairs) and ticked, oldest first; the amount follows the ticks. Paying more says “₹X more than the ticked bills — kept as credit”; paying less pays the oldest first and the rest stays owed. Record settles each ticked bill with its own receipt; the toast names them, and Undo reverses them all. “Record something else instead” is the old form (advance rent, an unbilled charge).

• Fix
  Room charge label follows the kind

  How

  Rooms → a room → Charge room → tap Repair, then Other, then Electricity.

  Expect

  The “For” box changes to “Repair — room 301”, “Charge — room 301”, “Electricity — October, room 301”. Once you type your own label it stays as typed.

Residents

• Fix
  Verify an ID after move-in

  How

  Owner or manager → a resident’s file → Move-in checklist → “Add ID” (or “Check ID” when a photo from move-in is waiting).

  Expect

  A waiting ID shows “View photo” and “Mark verified”. Otherwise pick Aadhaar / PAN / Other ID, type the number and/or add a photo, “Mark ID verified”. The checklist row turns green; only the last 4 digits are stored.

StayOne earns from plans only

• Change
  No platform fee anywhere

  How

  Super admin → Modules, Configuration, Owners → an owner → Org controls, Onboard a PG → Pricing. Owner → Reports, Home.

  Expect

  No “Platform fee” switch, field, row or chart segment anywhere. Reports and the owner home read collected − expenses = net. Online rent sends the full amount to the owner.

• Change
  Super admin money = plan payments

  How

  Super admin → Home; Hostels list; a hostel’s page.

  Expect

  The big figure is “Plan revenue this month” (plans owners paid for), with a “Plan payments · last 14 days” chart. No GMV tile (it is “Beds managed” now), no rent columns or “Most collected” sort on the hostels list, no rent figures on a hostel’s page.

• Removed
  Payouts

  How

  Owner → sidebar / Home tiles; open /app/payouts.

  Expect

  No Payouts screen — rent goes straight to the owner by UPI or cash, so there is nothing to pay out. “Receive rent online” sits where Payouts was. /app/payouts shows “That page does not exist”. Home’s “This month so far” and “Net income” open Reports.

Residents

• Change
  Owner can lower rent

  How

  As owner: a resident’s file → Stay → Edit → lower Monthly rent → Save. Then as manager: try the same.

  Expect

  The owner’s change saves (applies from the next bill). The manager sees “Only the owner can lower rent.”; a manager can still raise it.

Android

• Change
  No access to the whole photo library

  How

  Android 13 or newer: attach a payment screenshot, a request photo, a profile photo or an ID photo.

  Expect

  The system photo picker opens and only the photo you choose is shared — no “Allow access to photos” prompt. App info → Permissions no longer lists Photos and videos.

Move-out — the manager decides the settlement

• New
  Rent for the days they stayed

  How

  Move-ins & move-outs → Leaving → Move out on a resident.

  Expect

  Step 1 says e.g. “Stayed 6 of 31 days in October: ₹1,742 of the ₹9,000 bill”, plus any earlier unpaid rent, and “Rent <name> pays (₹)” is pre-filled with that total. Change it (e.g. to 1000) and a “use that” link brings back the worked-out figure. The summary below follows whatever is entered.

• New
  Notice not served: keep the deposit, charge, or don’t charge

  How

  Same panel, step 2, for someone leaving before their notice ends (or with no notice at all).

  Expect

  “N days of notice not served. What happens?” with three options and none picked. Settle and move out without choosing → “Choose what happens for the N notice days…”. Keep the deposit → the summary shows “Deposit kept for the notice” and a ₹0 refund. Charge for the notice → an amount box pre-filled with N days’ rent, editable. Don’t charge → nothing taken for notice. Someone who never gave notice shows “No notice was given, so none of it was served.”

• New
  What they still owe: paid now, kept as due, or written off

  How

  Move out a resident whose rent and charges are more than their deposit.

  Expect

  “How much is <name> paying now?” (Nothing now / Cash / UPI / Bank transfer + amount), then “And the ₹X still owed?” → Keep it as due (it stays in Rent & dues to collect later) or Write it off. Nothing is written off unless “Write it off” is picked.

• Fix
  Final settlement says what was decided

  How

  After a move-out → View final settlement.

  Expect

  “Deposit kept: notice not served (N days)”, “Unserved notice (N days)”, “Unserved notice (N days): not charged” or “Notice period served in full” — never “Unserved notice (waived)” for a box nobody ticked. Money paid at move-out is listed as “Paid by the resident at move-out”.

Android

• Change
  Two APKs: prod and dev

  How

  Install stayone-v1.0.240-prod.apk or stayone-v1.0.240-dev.apk (one replaces the other).

  Expect

  Prod signs in to www.stayone.app with no demo cards on the sign-in screen. Dev signs in to dev.stayone.app with the one-tap demo cards. Earlier APKs showed demo cards on prod too.

Fixes

• Fix
  Change their rent opens the rent form

  How

  Rooms → tap an occupied bed → Change their rent.

  Expect

  The resident’s file opens with the Stay card first and Monthly rent, Deposit, End date and Notes already editable, with Save and Cancel. Opening a resident any other way still shows the normal Overview.

• Fix
  Dropdowns show every option

  How

  Owner with two hostels → Reports → Property. Also Reports → Period.

  Expect

  The sheet lists All hostels and both hostels (and every period) without scrolling. Before, it showed about one and a half rows.

• Change
  No lock warning on sign-in

  How

  Sign-in screen, under the PIN boxes.

  Expect

  “The PIN you set when your account was created.” — the “5 wrong PINs lock the account for 5 hours” sentence is gone. Five wrong PINs still lock the account, and the message appears then.

Fixes

• Fix
  Opening a resident no longer crashes

  How

  Residents → tap a resident’s ⋯ → Open their file. Also: Rooms → tap an occupied bed → Change their rent.

  Expect

  The resident’s file opens. Before, both showed “This screen hit a problem — Rendered more hooks than during the previous render”.

• Fix
  Room boxes can be closed

  How

  Rooms → Rooms & beds → tap a room (also the room list and Add rooms).

  Expect

  An × at the top right of each box closes it. Edit room had only Save room, All rooms and Delete room.

• Fix
  Report PDF: long hostel names

  How

  Reports → Occupancy → Download PDF, for an owner with two hostels whose names are long.

  Expect

  In “By property” each name wraps onto two lines inside its own row; nothing prints over the next row or over the Tenancy heading.

Rooms — room type and floor

• New
  Change a room’s type

  How

  Rooms → open a room → settings icon (Edit room) → pick another room type under Room type → Save.

  Expect

  Room type is a list of this hostel’s types (name, sharing, AC/Non-AC, ₹/bed), not a text box. Picking one fills Rent per bed with its price and says what happens to the beds: a bigger sharing reads “beds go from 2 to 3. The new beds start free.”; a smaller one removes only free beds. After Save the room page shows the new type, sharing, AC and bed count, and Bed C appears as Free. People already living there keep their rent.

• Check
  A full room cannot shrink

  How

  Edit a full 3-sharing room and pick a 1-sharing type.

  Expect

  Red line “3 beds here are in use, so this room cannot become 1 sharing. Free a bed first.” and Save stays disabled. Nothing changes.

• Fix
  Ground floor is a choice

  How

  Edit room → Floor; Rooms & beds → Add rooms → Floor; Room types & pricing → edit a type → Floor for new rooms.

  Expect

  Chips Ground, Floor 1 … Floor 5, Other (Other opens a box for higher floors). In Add rooms, tapping Ground changes the first room number to G01 and the preview to “Creates room G01…”; tapping another floor jumps to that floor’s first free number. Saving a room on Ground shows “Ground” on its page.

• Fix
  Rent per bed edit shows

  How

  Edit a room that has free beds → change Rent per bed → Save.

  Expect

  The room page’s Per bed and Rent per bed show the new figure (before, a room with a type kept showing the type’s price).

Sign-in

• Change
  No idle sign-out message

  How

  On a desktop browser, leave the app idle 30 minutes until it signs you out.

  Expect

  The warning and sign-out still happen, but the sign-in screen no longer says “You were signed out after 30 minutes without activity…”. Signing in still returns you to the page you were on.

Rooms — beds managed room by room

• New
  Rooms board

  How

  Manager → Rooms tab (owner: Rooms & beds).

  Expect

  Title “Rooms · N rooms across M floors”. Floor tabs with room counts; a bar counting this floor’s beds Paid / Unpaid / Upcoming / Vacant (tap one to fade other beds); sharing chips. One card per room: ROOM 101, AC/Non-AC, FULL or “2 free”, a tile per bed — Bed A, resident’s name, Paid (green) / Due 5 Oct (blue) / Overdue or ₹ due (orange) / Free (grey dashed) / Reserved (violet) / Leaving — an Add bed tile, paid/unpaid/upcoming counts, Charge and ›.

• New
  Tap a bed, add a bed

  How

  Tap a resident’s bed; tap Add bed on a card.

  Expect

  The same bed detail as before (change rent, move / swap, move out, change price). Add bed adds the next bed (101-C after 101-B) at the room’s price.

• New
  Room page

  How

  Tap › (or the room number) on a card.

  Expect

  “Room 203 · AC · Floor 2”, settings and delete icons. Green header when full (ROOM FULL), blue otherwise: total, occupied, available, per bed. Beds with Add bed; Room details (type, sharing, floor, rent per bed, deposit); Residents with rent status. A free bed offers Move a resident in / Remove bed. Edit changes number, type, floor and the rent of free beds. Delete works only for a room nobody has lived in.

• New
  Move in from a free bed

  How

  Room page → tap a Free bed → Move a resident in → fill name and mobile → Next.

  Expect

  Step 2 already has that bed selected with its rent and deposit filled in.

• New
  Charge a room

  How

  Card or room page → Charge → e.g. Electricity — October, ₹1,500, Split equally → Charge the room.

  Expect

  “₹500 each for 3 residents — ₹1,500 in all” before you submit; then a toast, and each resident gets the charge in Dues with a notification. “Each pays this” charges the amount to every resident instead.

Team — common manager shown once

• Fix
  A manager common to all hostels appears once

  How

  Owner with 2+ hostels and a manager made “Common for all hostels” → Team → Manager performance; then Home (Portfolio) → Manager performance and Collection targets & trend.

  Expect

  Team: the manager is one card — “All hostels · … avg resolve”, one overall % — with a line per hostel under short names (“Branch 1”, “Branch 2”, “The Ivory House”). Assign a task asks “For which hostel”. Portfolio: one row per manager (“All hostels — Branch 1 90%, Branch 2 77%…”); target cards are one per hostel, titled with the hostel and listing all its managers.

Device binding — no hassle for real users

• Fix
  Reinstalling on the same phone is the same device

  How

  Android: sign in, then uninstall StayOne (or Settings → Apps → StayOne → Clear storage), reinstall 1.0.234 and sign in — try it once with the owner’s “Approve new devices” on.

  Expect

  Signs straight in with the PIN: no “Approve this new device”, no “New sign-in” alert on your other devices, and Devices still shows the phone once (not twice). A phone you removed from Devices yourself still needs approval after reinstalling.

• Fix
  Updates never sign you out

  How

  Install 1.0.234 over 1.0.233 while signed in.

  Expect

  Still signed in, same device in the Devices list.

• Change
  Old devices lapse after 90 days

  How

  —

  Expect

  A phone or browser not used for 90 days disappears from Devices and no longer counts as “another device”, so switching to a new phone after a long gap does not need approval.

Security — device binding (no SMS)

• New
  Settings → Devices

  How

  Any role: avatar menu → Devices. Sign in on a second phone or browser first.

  Expect

  Every signed-in phone/browser is listed (“This device” marked, last active, “Rooted phone”/“Emulator” badges where they apply), each with Sign out. Signing one out ends its session on its next tap. “Sign out of all other devices” is here too. A push “New sign-in to your account” arrives on the other devices when a new one signs in.

• New
  Owner: approve new devices

  How

  Owner → Devices → Device rules for your PG → Approve new devices (confirm). Then sign in as the owner (or a manager/resident of that PG) on a NEW phone or browser.

  Expect

  The new device shows “Approve this new device” with a waiting spinner and minutes left. On an existing device (or, for staff, the owner; for residents, a manager) Devices → Waiting for approval → Approve: the new device signs itself in within a few seconds. Deny: it returns to sign-in with “not approved”. The first device of an account is trusted without approval.

• New
  Owner: one device per staff login

  How

  Owner → Devices → One device per staff login. Sign a manager in on phone A, then on phone B.

  Expect

  Phone A is signed out on its next tap and gets “Signed in on another device”. Residents and the owner are not affected by this switch.

• Change
  Sign out keeps the device trusted

  How

  With approval on: sign out on a trusted laptop (or let the 30-minute idle sign-out happen), then sign in again there.

  Expect

  No approval needed — the device is still trusted. Removing it from Devices (Sign out on its row) makes it need approval again.

• New
  Cloned apps refused, screenshots blocked

  How

  Android: install StayOne in Dual Apps / Second space / Parallel Space and try to sign in. Then open a resident’s or staff member’s Reset PIN result, Change PIN, or Receive rent online, and take a screenshot.

  Expect

  Sign-in in the clone: “StayOne cannot be used from a cloned or dual copy…”. Screenshots on those screens come out black and the app’s Recents card is blank. (Web is not affected.)

• Note
  Older app versions

  How

  With “Approve new devices” on, sign in from an APK older than 1.0.233.

  Expect

  “Update StayOne to sign in…”. With the switch off, older apps keep working as before.

Security — PIN lock, own PIN, signed-in devices

• Change
  5 wrong PINs lock the account for 5 hours

  How

  Sign-in screen: enter a real mobile number and a wrong PIN five times. Then enter the right PIN.

  Expect

  Tries 1–4 say the PIN is wrong; the 5th says “Too many wrong PINs. This account is locked — try again in 5 h (<date, time>)…”. The right PIN is refused with the same message until then. The account holder gets a “Your account was locked” notification. The hint under the PIN boxes says 5 wrong PINs lock the account for 5 hours.

• Fix
  A PIN reset unlocks the account

  How

  While locked: Forgot your PIN? → the owner/manager (super admin for an owner) resets it from Team / Residents / Owners.

  Expect

  Sign-in with the temporary PIN works at once — no waiting out the 5 hours. (Before, a staff or owner reset left the lock in place.)

• New
  Temporary PIN must be replaced

  How

  Sign in with a PIN someone else gave you — after a reset, or a resident account created from a join request or bulk import.

  Expect

  Only “Choose your own PIN” shows (no tabs, no sidebar). Enter the PIN you were given and a new one twice → Save my PIN → your home opens. Sign out is at the bottom.

• Change
  Change PIN counts wrong tries and signs out other devices

  How

  Settings → Change PIN: enter a wrong current PIN; then do it properly while signed in on a second phone/browser.

  Expect

  Wrong current PIN: “That is not your current PIN. 4 tries left before the account is locked for 5 hours.” Five wrong ones lock the account and sign you out. A successful change keeps this device signed in and signs the other one out on its next tap.

• New
  Sign out of all other devices

  How

  Settings → Change PIN → scroll to “Sign out of all other devices”, confirm.

  Expect

  “Signed out of all other devices”. This device stays in; any other phone or browser on the account is sent to sign-in.

Team — common staff salary split between hostels

• Change
  A common person’s salary is split equally between the hostels

  How

  Owner with 2 hostels → Team → Add staff → Common for all hostels, salary ₹20,000 → Add to team. In the header switch between each hostel and All hostels; read Team “Staff cost → Roster commitment” and Portfolio’s wage figures.

  Expect

  Each hostel shows ₹10,000 for that person (three hostels: ₹6,666.67 / ₹6,666.67 / ₹6,666.66); All hostels shows ₹20,000. The form says “Main hostel” (not “Salary counted in”) and “Works at every hostel — salary split equally between them”; the confirmation says “split equally between the hostels”.

• Change
  Paying it files the expense in both hostels

  How

  Payroll → run this month → mark that person Paid. Then Expenses (each hostel), Reports → Financial (each hostel), and Portfolio net income.

  Expect

  A “Staff salaries” expense of ₹10,000 in each hostel (note: “2 hostels share ₹20,000, this one ₹10,000”), staff cost and net income per hostel each move by ₹10,000, and by ₹20,000 under All hostels. Marking it back to Pending removes both expenses. An ordinary (non-common) person’s salary still lands whole on their own hostel. Salaries already paid before this version stay where they were filed.

Team — common manager for all hostels

• Fix
  “Common for all hostels” selects every hostel

  How

  Owner with two or more hostels → Team → Add staff. Under Which property, tap Common for all hostels. Then tap one hostel.

  Expect

  Common lights up every hostel chip plus itself, and a “Salary counted in” row appears (first hostel picked) with “Works at every hostel — salary counted in <hostel>”. Tapping a single hostel turns Common off and only that hostel stays lit. Add to team is enabled as soon as name, phone and salary are filled.

• Fix
  Same in Invite staff

  How

  Team → Invite staff → tap Common for all hostels.

  Expect

  Every hostel chip lights up; a “Main hostel” row appears with “Signs in to every hostel — opens on <hostel> first”.

• New
  A manager added to payroll gets a sign-in link offer

  How

  Team → Add staff → role Manager, Common for all hostels → Add to team. Tap Send sign-in link under the green “is on the books” line.

  Expect

  Invite staff opens filled in: Manager, same name and mobile, every hostel lit. Create invite link → share it. Roles other than Manager show no offer.

• Fix
  The common manager sees every hostel after signing in

  How

  Open that invite link on another phone, set a PIN, sign in. On Home, use the Hostel chips; open Rent.

  Expect

  Hostel chips for every hostel of the owner; tapping one switches all figures (collected, occupancy, rent due) to that hostel, and Rent shows the same hostel picked. Back on the owner’s Team, the manager is listed once (on the roster), not again under “Invited, no payroll record”.

Fixes — iPhone home-screen app, adding common staff

• Fix
  Status bar no longer dark and blurred on an installed iPhone app

  How

  iPhone in Dark mode (Settings → Display). Open www.stayone.app/app in Safari, Share → Add to Home Screen, open it from the icon. In the app keep the theme on Light (Settings → Appearance). Then switch the app to Dark, and back.

  Expect

  The strip behind the clock and battery is the same colour as the app bar under it — white in Light, dark navy in Dark — and the brand name in the bar is sharp. Before, it was near-black, blurred down over the top of the white bar. Fully close and reopen the home-screen app once so it loads this version.

• Fix
  “Common for all hostels” no longer leaves Add to team disabled

  How

  Owner with two or more hostels → Team → Add someone to the team. Fill name, phone and salary, then tap only Common for all hostels (no hostel chip).

  Expect

  The first hostel is selected for you and the hint reads “Works at every hostel — salary counted in <that hostel>”. Add to team is enabled; tapping another hostel chip moves the salary there. The confirmation says “… at every hostel, ₹… a month — salary counted in <hostel>”. The person shows as common in the roster.

• Fix
  Same fix for Create invite link

  How

  Owner with two or more hostels → Team → Invite staff. Fill name and mobile, tap only Common for all hostels.

  Expect

  The first hostel is selected, the hint names it, and Create invite link is enabled. The invite, once accepted, gives a manager who works across all hostels.

• Change
  Landing page screenshots show the new design

  How

  Open www.stayone.app. Look at the phone in the hero and the three screens further down (Beds, Rent, UPI payments). Share the link in WhatsApp.

  Expect

  All four phones show the current blue design with coloured icon chips. The WhatsApp preview card shows the new bed map.

New look — every role, phone and desktop, light and dark

• Change
  Every icon in its own colour

  How

  Any role: the desktop sidebar, the phone tab bar, home tiles, number cards, quick actions, list rows, menus, Settings.

  Expect

  Each icon sits in a small coloured chip, and a destination keeps its colour everywhere: rent is green, residents violet, tickets red, reports magenta, settings slate. Neighbouring items never share a colour. The selected sidebar / Settings row is tinted in its own icon’s colour; the open tab’s icon, bar and label take its colour.

• Change
  Buttons, tabs and filters

  How

  Any screen with a main button, a tab switcher (e.g. Rent → “Who owes | This month”, Rooms → “Bed map | Room types”) or filter chips.

  Expect

  The main button is a blue→indigo gradient with a soft glow; other buttons are white (dark: raised) with a coloured icon, or a soft blue tint; delete/danger buttons are a red gradient. Tabs show a white raised thumb on a grey track (no solid blue). The chosen filter chip is a dark pill (light pill in dark mode). Your avatar and the “+” button are the gradient; residents’ initials get a soft colour each.

• Change
  Charts in the same colours

  How

  Owner Portfolio (Money this month ring, Revenue · last 6 months, collection targets), Reports (Financial, Occupancy, Operations), Manager home (Collection trend), Super admin home.

  Expect

  Bars are rounded gradients on a faint track; collected money is green, outstanding amber, expenses rose, occupancy indigo. The cash ring has rounded gradient arcs. Reports’ number cards now lead with an icon like every other number card.

• Change
  One font system

  How

  Anywhere.

  Expect

  All text is one family (Inter), headings and big figures stay Space Grotesk. The typewriter-style font remains only for codes: UPI IDs, PINs, reference numbers, invite links. Sizes come from one scale, so the same kind of text is the same size on every screen.

• Fix
  Nothing touches anymore

  How

  Rent & dues, Residents, Bed map, Tickets, Reports, Team, onboarding forms, sheets — on a phone especially.

  Expect

  Tabs, button rows, filter rows, search fields and the cards around them have clear space between them (at least 12px), buttons in a row are spaced and wrap instead of squeezing, and section titles have room above them. Desktop residents table: “Living here” is no longer cut off.

Dark mode rebuilt

• Fix
  Readable, layered dark theme

  How

  Settings → Appearance → Dark (or System on a dark phone), then use any screen.

  Expect

  The page is a slate-navy instead of near-black, cards and borders stand out from it, and the blue hero card no longer sinks into the page. Tenant home: “Pay & send receipt” is readable (dark blue on the white pill), the “Overdue” pill is a solid red with white text, red count badges are readable, the bed map’s occupied beds are a clear blue, and toasts (success, info) are readable.

Super admin — plans made plain

• Change
  Org controls: one sentence, one action

  How

  Super admin → Owners → an owner → Manage plan & trial (or Org controls).

  Expect

  The Subscription card says where the owner stands in one line — “Free trial of StayOne Pro — ends 28 Oct (23 days left)”, “Paid · StayOne Max — until 3 Oct 2028”, “ended”, or “no end date” — with their last payment. Under “Change it”, pick Give a free trial, Extend or End now; only that action’s fields appear, with a line saying what will happen.

• Change
  No more “paid” by hand

  How

  Org controls, and Onboard → new owner.

  Expect

  There is no “Activate a paid plan” and no “never expires”: an owner becomes paid only by paying in the app. A new owner always starts on a free trial of the plan picked (the “Start as: Paid” choice is gone). An owner with no end date (set up before this) shows “No end date” — use Give a free trial to start their clock and their trial banner.

• Fix
  Extend keeps a trial a trial

  How

  Org controls → Extend on an owner who is on a free trial.

  Expect

  The trial gets the extra days and stays a free trial (it used to turn into “Active”, i.e. paid). A plan that had ended comes back as a trial; a paid plan still running stays paid. Starting a trial over a paid plan that is still running is refused — extend it instead.

Desktop

• Fix
  The sidebar shows where you are

  How

  Desktop: open an owner’s page, Org controls, a property’s bed map, or a resident’s file.

  Expect

  The sidebar item it belongs to is highlighted — Owners, Properties, Residents — instead of nothing. Dates outside this year on the super-admin screens include the year.

Plans & payments

• Change
  Upgrade by paying — no approval

  How

  As an owner: Plans → pick a higher plan, or tap Upgrade now on the trial banner.

  Expect

  Razorpay opens; when the payment succeeds the new plan is active straight away. No super admin approval, whether or not subscription billing is switched on. A manager’s button still says “Ask the owner to upgrade”.

• New
  Keep the plan you are trialling

  How

  As an owner on a free trial: Plans.

  Expect

  The trial plan’s card offers “Keep Pro — pay now” (and “Renew …” within 30 days of a paid plan ending, or after it lapses). The paid term starts when the trial ends, so no free days are lost.

• New
  Trial banner on Home

  How

  Owner on a free trial → Home.

  Expect

  “Free trial · StayOne Pro — Ends on 28 October — 23 days left” with Upgrade now. After it ends: “Your free trial has ended — you’re on StayOne Lite’s limits until you upgrade.” The Plans screen shows the trial’s end date.

Super admin

• New
  Subscriptions dashboard

  How

  Super admin → Home → Plans (or the sidebar: Subscriptions).

  Expect

  Organisations by plan (Lite / Pro / Max), trials running · ending this week · ended, paying, renewals due, expired, monthly value of paid plans, and plan payments received this month and in total. Below, every organisation with owner, plan, status, end date and days left, hostels, beds, residents and last payment — soonest end first, with filters All / Trials / Ending this week / Paid / Expired.

• New
  An owner’s full page

  How

  Super admin → Owners (or Subscriptions) → click an owner.

  Expect

  Contact details, last sign-in, Call / WhatsApp; plan, days left and “Manage plan & trial”; this month’s occupancy, rent billed vs collected, what residents owe, team and open tickets; each hostel (opens its page); and their plan payments. The ⋯ button still opens the actions menu.

Desktop

• New
  Signed out after 30 minutes without activity

  How

  Desktop browser, leave the app untouched.

  Expect

  At 28 minutes a “Still there?” box counts down from 2:00; only “Stay signed in” (or Enter) keeps the session — a mouse nudge doesn’t. At 30 minutes every open tab signs out, and the sign-in screen says why; after signing in the same page opens again. Phones and the Android app are never timed out.

Team — staff common to all hostels

• New
  A team member common to all your hostels

  How

  Team → Add someone to the team (or invite a manager), as an owner with 2 or more hostels.

  Expect

  A “Common for all hostels” option: “Works at every hostel — salary counted in the hostel picked above”. It can be switched on or off later from the person’s edit form. Only the owner can set it.

• New
  A common manager works across hostels

  How

  Sign in as a manager the owner made common.

  Expect

  The hostel picker appears — “All hostels” or one at a time, as for the owner — and Today, Rent & dues, Residents, Rooms & beds, Tickets and notices follow it. A manager who is not common sees exactly what they did before.

• Check
  Salary counted once

  How

  Team on each hostel, with a common cook or manager.

  Expect

  They appear on every hostel’s Team with a “Common” badge and “Paid by {hostel}”. Their salary, attendance and payroll count only at that hostel; other hostels’ staff totals don’t add it again.

Dues

• Change
  “Total owed” is what people living here owe

  How

  Home (Total owed tile) and Rent & dues (Total owed tile, header, Owing / Everyone).

  Expect

  Only residents living in the hostel are counted. What people who already moved out still owe is shown beside it — “+₹18k from people who left” — not added in. Home and Rent & dues show the same figure.

• New
  Moved out filter on Rent & dues

  How

  Rent & dues → the filter row, when someone who left still owes.

  Expect

  A “Moved out” chip lists just those people, with what each owes, so the money can still be collected or written off. Owing and Everyone list only the people living here; searching a name still finds anyone.

Rooms & beds — the old setup is back

• Change
  Rooms & beds is back to the room-type form

  How

  Rooms & beds (owner or manager) → + Add room type.

  Expect

  The form from before 1.0.220: name, sharing, AC, rent, deposit, number of rooms, room numbers and floor. The floor-by-floor builder is gone.

• Change
  Bed map: Add rooms is back

  How

  Bed map → Rooms → Add rooms.

  Expect

  The old Add rooms sheet (room type, first room, how many, beds per room, rent per bed, floor) opens and creates the rooms.

• Note
  Rooms made by the builder are untouched

  How

  A property where rooms were added with the builder.

  Expect

  Those rooms and beds stay as they are; any with wrong names can be deleted from Rooms & beds while empty.

Rent discounts

• New
  Rent discount for a resident — super admin only

  How

  Super admin → a property → Residents → open a resident → Stay → Give a discount.

  Expect

  Enter the discounted monthly rent and a reason (required); choose “Until ended” or “For some months”, and optionally “Also lower this month’s rent” (this month’s unpaid bill is reduced; if it is already paid you are told the discount starts next month). The resident file then shows “₹11,500 a month instead of ₹12,500 · Oct – Nov 2026 · Long stay · given by …” to everyone, and End discount to super admin.

• New
  A discount for some months ends by itself

  How

  Give a discount for 2 months, then look at the rent after those months’ bills.

  Expect

  The months covered are billed at the discounted rent; from the month after, the rent is back to normal without anyone touching it. Ending it early puts the normal rent back from the next bill.

• Change
  Only StayOne lowers rent

  How

  As an owner or manager: resident file → Stay → Edit → enter a lower monthly rent → Save.

  Expect

  Refused: “Only StayOne can lower rent. Ask support to give a discount.” Raising rent, and the deposit, end date and notes, save as before.

Super admin — monthly reports

• New
  Hostel report — every hostel’s month on one page

  How

  Super admin → home → Reports. Pick a month with ‹ ›.

  Expect

  One line per hostel: beds occupied / total, residents, new joins, outstanding at the start of the month, this month’s rent, received (split into Cash, UPI and Bank), deposits from new joins, other charges, pending at month end and % collected — with a totals row. Each line adds up: Outstanding + Rent + Deposits + Other − Received = Pending. “Download Excel” saves the same page as a workbook to publish.

• New
  A hostel’s register, bed by bed

  How

  Tap a hostel in the Hostel report, or Super admin → a property → Monthly register.

  Expect

  The same month as the hostel’s line, one row per bed: resident, outstanding coming in, this month’s rent, received with payment dates and type, deposit for a new join, other charges and pending at month end. New joins and leavers are marked; Download Excel publishes it.

• Check
  Past months don’t change

  How

  Open last month’s report, record a payment today, open last month again.

  Expect

  Last month reads the same — every figure is as of that month. This month’s pending matches Rent & dues.

Rooms & beds — setting up a property

• New
  Add rooms floor by floor, in one go

  How

  Add a property (or open Rooms & beds on one with no beds). The builder opens by itself.

  Expect

  Pick the floors (Ground, 1st, 2nd…), say what is on each floor once — e.g. 6 rooms × 2 beds and 4 rooms × 3 beds, AC or not — and set one rent per room size. One tap on “Create 30 rooms · 72 beds” makes every room and bed. Room types are named for you (“Double sharing AC”). A floor that is different can be changed on its own, or given typed room numbers (101-110 ranges expand; AC2, G-1 stay as typed). Numbers that already exist are skipped, never overwritten.

• Fix
  Editing a room type no longer changes its rooms

  How

  Rooms & beds → a room type → Edit → change only the rent.

  Expect

  Only the rent changes. Rooms are no longer added or deleted, and a bed added on the bed map stays. A tick (on by default) also moves the empty beds to the new rent; occupied beds keep their agreed rent.

• Fix
  “Complete your setup” waits for beds

  How

  Add your first property, then look at the bottom of Rooms & beds before adding rooms.

  Expect

  It reads “Skip for now” until the property has beds. Back from Rooms & beds goes to the home screen, not the filled-in Add property form.

Plans — limits on beds and properties

• Change
  Plan limits always apply

  How

  Any owner on Lite (1 property, 50 beds) or Pro (3 properties, 100 beds).

  Expect

  Adding the 51st bed on Lite, or a 2nd property, is refused with the plan named and an upgrade button — whether or not subscription billing is switched on. Existing beds and properties are never taken away. A trial that has ended counts as Lite.

• Fix
  No way around the limit

  How

  Reopen a closed hostel, add rooms, or add two beds at the same moment near the limit.

  Expect

  Each is checked against the plan: reopening counts the hostel’s beds again, a new room counts its beds, and two quick adds can’t both slip past the limit.

• New
  Told before the form, not after

  How

  Add property when already at the plan’s property limit.

  Expect

  A card says “StayOne Lite covers 1 property and you have 1” with the upgrade action, instead of a refused form. With billing on the owner goes straight to Plans; a manager’s request now reaches the owner (“Rohit hit the plan limit and asked to move to Pro”).

All hostels or one — more screens follow the hostel picked

• Fix
  Team, Tickets, Approvals, Notices and Move-outs follow the hostel

  How

  Pick a hostel in the top-bar dropdown (desktop) or the hostel chips (phone), then open each.

  Expect

  Each shows only that hostel’s staff, wages, tickets, payment proofs, notices and leases. Payouts (worked out for the whole organisation) says “All hostels”. A hostel picked on Rooms & beds or the Home chips carries to every other screen.

• Fix
  Collect rent lists the biggest dues first — all of them

  How

  Collect rent with more than 100 residents.

  Expect

  Residents are ranked by what they owe across the whole list (the largest debtors used to be missing past the first 100), and the screen says when it is showing only part of it.

• Fix
  Serve notice reaches every resident

  How

  Move-ins & move-outs → Serve notice, in a hostel with more than 100 residents; or “Move out” from a resident’s file in another hostel.

  Expect

  Everyone can be found, and the resident you tapped is found whichever hostel is picked.

Money figures that agree

• Fix
  Reports “Collection” for this month

  How

  Reports → Financial → This month.

  Expect

  Shows the real share of this month’s rent collected (about the same as Home and Rent & dues), not 100%.

• Fix
  Home “Rent collected this month” is rent

  How

  Home on the phone or Portfolio on desktop.

  Expect

  The big figure and its % count rent only, matching the property rows and the rent roll; other charges show in the net income note.

• Fix
  Payout statements add up

  How

  Payouts → Details on a month.

  Expect

  Gross − platform fee − expenses = Net, with the fee row shown whenever a fee was taken. Reports use the same recorded fee.

• Fix
  One balance per resident

  How

  Open a resident file and compare “Outstanding” with Rent & dues.

  Expect

  The two agree. An agreed deposit not yet charged shows on its own line instead of inside the outstanding figure.

• Fix
  Rent table shows what unpaid residents owe

  How

  Rent & dues → This month, desktop table.

  Expect

  The Balance column shows the amount for fully unpaid residents (it showed “—”). Filters with no matches say so instead of “No leases yet”.

Phone and desktop polish

• Fix
  “I have paid this” fits the phone

  How

  Resident → Pay → I have paid this, on a small phone.

  Expect

  The whole form is reachable and scrolls; on desktop it no longer floats above an empty band.

• Fix
  Desktop pages no longer hide their bottom 80px

  How

  Any tab screen on a desktop browser, as a manager or resident.

  Expect

  Content runs to the bottom; the phone’s tab-bar mask is gone on desktop.

• Fix
  Top-bar search: staff open, Escape closes

  How

  Desktop top bar → search a staff name; press Escape.

  Expect

  Clicking a staff result opens the Team screen; Escape closes the results; “See all” appears when there are more than five residents.

• Fix
  Links that survive a reload

  How

  Reload /app/move-ins or /app/rooms-and-beds; open /app/signin while signed in.

  Expect

  The same screen comes back, and a signed-in user lands on their home instead of “That page does not exist”.

Residents (tenant app)

• New
  Letters and Get help from the home screen

  How

  Resident home screen.

  Expect

  Two new quick actions: Letters (ask for an NOC or address proof, and collect one the PG issued) and Get help.

• Fix
  Honest streak and receipts

  How

  Resident → Pay, with a month overdue; download a receipt.

  Expect

  The “Rent settled N months running” badge hides while rent is overdue. Receipts say “UPI” and print the city once; the link reads “Download receipt”.

• Fix
  Mess opens on today

  How

  Resident → Mess on a phone.

  Expect

  Today’s day is selected and scrolled into view, and the date under it follows the day picked.

Sign-in and phone numbers

• Fix
  A wrong PIN clears

  How

  Sign in with a wrong PIN.

  Expect

  The PIN boxes empty and the message is plain (“That mobile number and PIN don’t match”), so tapping Sign in again can’t resend the same wrong PIN.

• Fix
  +91 numbers paste correctly

  How

  Paste “+91 98000 00002” into any mobile field; type one extra digit after a full number.

  Expect

  The field keeps 9800000002; the extra digit is ignored.

Website

• New
  Get the app: Google Play, iPhone soon, web

  How

  www.stayone.app — the hero, and the new “Get the app” section.

  Expect

  The official “Get it on Google Play” badge links to the store listing; iPhone is marked “Coming soon” with how to add StayOne to the Home Screen meanwhile; “On the web” opens the app. Also in the menu, the FAQ and the footer.

Hostel choice — one across the app

• Fix
  Residents shows only the hostel picked — all the way down

  How

  Residents, owner with 2+ hostels. Pick a hostel with more than 50 residents and scroll / tap “Load more” to the end; then pick another hostel.

  Expect

  Every row is in the hostel picked. Before, “Load more” fetched pages 2 onward from every hostel, so another hostel’s residents were appended below the first 50. On switching hostel the old hostel’s rows never stay on screen while the new list loads. A resident who has stayed in both hostels shows the room and bed in the hostel picked; “owed” counts only that hostel’s dues, and a room-number search (“208”) matches only that hostel’s 208.

• Fix
  Expenses, Reports, Rent & dues and Collect rent follow the hostel picked

  How

  Pick a hostel on Residents, Rooms & beds or in the desktop top-bar dropdown, then open Expenses, Reports, Rent & dues and Collect rent.

  Expect

  Each opens on that same hostel, and the desktop top bar names it — no more “Choose a property” above a page showing another hostel. “All hostels” is offered on each; picking a hostel on any of them carries to the rest.

• Phone
  Rent tab: pick the hostel

  How

  Phone, Rent tab, owner with 2+ hostels.

  Expect

  “All hostels” and one chip per hostel under the Who owes / This month switch. Total owed, the Owing / Everyone counts and the list all change with it. “Bill rent for” appears only under All hostels; with one hostel picked, “Bill this month’s rent” bills that hostel.

• Desktop
  Tickets list names the hostel

  How

  Tickets on a desktop browser, owner with 2+ hostels.

  Expect

  Each ticket and document request in the left-hand list shows its hostel’s name, as the phone list already does.

• Fix
  Payments for residents who moved hostel

  How

  Collect rent → pick a resident who moved from one of your hostels to another (or was imported into a second hostel) → Record.

  Expect

  The payment is recorded against the hostel they live in now, and the picked resident shows that hostel. Before, it was refused with “Lease not found”.

Rent

• Fix
  Imported residents show as paid up

  How

  Rent tab, on a property whose residents were imported this month.

  Expect

  Each imported resident has a green “Paid up” badge and “Paid up before StayOne — rent starts November 2026.” — not PENDING “Not billed this cycle”. They count under Paid, never under Unpaid or Overdue, and have no Collect or Reminder button. From their first billed month they show like everyone else.

Residents & search (owner, desktop)

• Fix
  One hostel picker

  How

  Residents on a desktop browser, owner with 2+ hostels.

  Expect

  Only the top-bar dropdown picks the hostel (“All hostels” or one); the second row of hostel chips is gone on desktop. Phones keep the chips.

• Search
  The top-bar search follows the hostel picked

  How

  Pick a hostel in the top-bar dropdown, then type a name in “Search residents or staff”.

  Expect

  Results come from that hostel only (all hostels when “All hostels” is picked); each resident shows phone · hostel · bed, and tapping one opens their file.

• Fix
  Each resident row names the right hostel

  How

  Residents → pick a hostel; look at a resident who moved hostels or was imported into both.

  Expect

  The row names the hostel of their stay in the hostel you picked (e.g. “Hostel 2 · 102-A”), never the hostel their account was first made in. “Everyone ever” also lists by stay.

Owner — more than one hostel

• Portfolio
  All hostels, or one

  How

  Owner with 2+ hostels → Home (Portfolio). Desktop: the hostel dropdown in the top bar. Phone: the chips at the top.

  Expect

  The choices are “All hostels” and each hostel. All hostels shows everything combined; picking one changes every figure on the page (revenue, dues, occupancy, expenses, trends) to that hostel only.

• Fix
  Residents shows only the hostel picked

  How

  Residents → pick Hostel 1 (top-bar dropdown on desktop, or the chips), then Hostel 2.

  Expect

  Only that hostel’s residents are listed — no rows from the other hostel, including after “Load more”. The top-bar dropdown now filters this page too, and offers “All hostels”. The hostel picked on Portfolio is the one Residents opens on, and vice versa.

Super admin — hostels

• Hostels
  Mark a hostel inactive, or reactivate it

  How

  Super admin → Properties → “…” on a hostel → Mark inactive (or open the hostel → Danger zone).

  Expect

  Asks first. Refused while anyone lives there (“N residents still live at …”). Once inactive: the badge reads “Inactive”, no resident can be added by any route (“… is marked inactive”), no automatic rent or reminders go out, and it no longer counts towards the owner’s plan. Reactivate brings it all back.

• Hostels
  Delete a hostel, with everything in it

  How

  Super admin → Properties → “…” → Delete hostel.

  Expect

  The confirmation names the hostel and what goes (beds, residents and their accounts, staff accounts, every lease and payment record). After deleting it disappears from the list, and its residents’ numbers can be used again. Owners still can only delete an empty hostel from their own settings.

• Hostels
  Clearer status badges

  How

  Super admin → Properties.

  Expect

  “Active”, “Inactive” (closed by you) or “Not live yet” (still being set up) — no more lowercase “inactive” for both.

Residents

• Contact
  Change the mobile number beside it

  How

  Open a resident → Personal card → Mobile → Change.

  Expect

  An editor opens right there, filled with the current number. Saving confirms first, then shows “… now signs in with …”. Edit contact no longer has this field.

• Import
  Outstanding amount is back on the template

  How

  Residents → Import → download the template.

  Expect

  “Outstanding amount” and “Owed since” are columns again, both optional — leave them blank for paid-up residents.

Residents

• Contact
  Change a resident's mobile number

  How

  As owner, manager or super admin: open a resident → Edit contact (the … menu on phones, the pencil on desktop) → Resident’s mobile.

  Expect

  A confirmation says they sign in with the new number from now on, the old one stops working, and the PIN stays the same. Afterwards the resident signs in with the new number. A number another StayOne account uses is refused with “This number already belongs to another StayOne account”. Staff and residents cannot change it.

Rooms & beds

• Fix
  Beds follow their room’s number

  How

  Rooms & beds → tap a room → change Room number (e.g. AC1 → AC2) → Save room.

  Expect

  The sheet says “Its beds are renamed with it: AC2-A, AC2-B …”, and after saving the bed map shows AC2-A, AC2-B. If another room already has one of those bed names, saving is refused and names that room.

• Fix
  Rooms renamed earlier show their real numbers

  How

  Rooms & beds on a property whose rooms were renamed (e.g. AC rooms entered as AC2, AC3, AC4).

  Expect

  The beds read AC2-A … AC4-B, matching the room numbers, instead of AC1-A … AC3-B. Beds with names someone chose (not “room-letter”) are unchanged.

Rooms & beds

• Fix
  Ground-floor rooms are back on the ground floor

  How

  Rooms & beds on a property with rooms named G1, G2 … and 101, 102 … (reload the page first if it still says v1.0.210 in the corner).

  Expect

  G1–G5 are under “Ground floor”, above “First floor · 101–108”. They had been saved on floor 1 by the old “Ground floor” chip and were showing with the first floor. Rooms whose names say no floor (e.g. AC2) stay where they are — edit the room and type 0 in Floor to move one to the ground floor.

• Floors
  A “G” room number always means the ground floor

  How

  Room types → Add rooms → Room numbers “G1, G2”, with any floor chip picked.

  Expect

  The line under Floor reads “Ground floor: G1, G2”, and the rooms are created on the ground floor.

Importing residents

• Fix
  Imported residents start paid up

  How

  Residents → Import → upload a sheet with “Bill rent from” left blank and no outstanding column.

  Expect

  The preview reads “Nothing owed from before” and “Paid up to today — rent starts November 2026”. After importing, the Rent tab shows them owing nothing; “Bill this month’s rent” and the automatic rent run skip them until next month.

• Fix
  Residents already imported are cleaned up

  How

  Rent tab, on a property whose residents were imported.

  Expect

  Unpaid rent for the month they were imported (and earlier) and unpaid “Outstanding balance carried over at import” lines are gone, so a paid-up resident no longer shows e.g. ₹13,000 “72d overdue”. Anything with money paid or a payment proof against it is kept. Their first bill is the month after the import.

• Import
  Outstanding amount is optional

  How

  Residents → Import → download the template.

  Expect

  The template no longer has “Outstanding amount”. A sheet that has it may leave it blank. Columns named “Due”, “Pending” or “Balance” are not read as old dues any more — only “Outstanding” / “Arrears” style headers. An optional “Owed since” date says how long an entered balance has been due.

Rent

• Overdue
  How each due is overdue

  How

  Rent tab → any resident card.

  Expect

  Under each line: “Due 4 Oct”, “Due today”, or in red “Due 1 Oct · 2 days overdue”. A balance carried over from before reads “Carried over · owed since …”. The card’s “Nd overdue” badge always matches the line that causes it.

Rooms & beds

• Fix
  Rooms show on the floor they were added to

  How

  Rooms & beds → the bed map. Use a property with rooms 101–108 and 201–208.

  Expect

  Rooms 101–108 are under “First floor · 101–108”, 201–208 under “Second floor”, and so on — the floor the room number says. (They were one floor down: 101–108 under “Ground floor”.) Existing rooms move to the right heading without any change.

• Floors
  A ground floor

  How

  Room types → Add rooms → Floor: Ground. Or Rooms & beds → add / edit a room → type 0 in Floor.

  Expect

  Ground floor rooms are numbered G01, G02, … and appear under “Ground floor”, above the first floor. Typing a room as “G01” puts it on the ground floor. The floor box reads back the name (0 → Ground floor, 1 → First floor); Room types floor chips read Ground, 1st … 5th floor.

Super admin

• Trials
  Start an owner on Lite, Pro or Max — as a trial or paid

  How

  Super admin → Onboard an owner (or Access requests → a request). Pick a plan by beds, then Start as: Free trial / Paid, then Trial length.

  Expect

  Plan chips read “Lite · up to 50 beds”, “Pro · 51–100 beds”, “Max · 101+ beds”. “Free trial” is no longer a fourth plan. Trial length defaults to 1 Month; Days/Months switch. The line under it reads e.g. “StayOne Pro, free for 3 months”. An older app that still sends “Free trial” gets a 30-day Lite trial, as before.

• Trials
  Trials from Org controls, sized by beds

  How

  Super admin → Owners → an owner → Controls → Subscription → Start a new trial.

  Expect

  The Subscription card shows even while Billing is off (with a note that nothing is charged yet). The trial plan is pre-selected from the owner’s bed count, with a note like “80 beds now — StayOne Pro fits”; picking a smaller plan warns it holds fewer beds.

• Pricing
  Custom price per owner

  How

  Same Controls screen → Custom pricing → type a monthly and/or yearly price for any plan → Save controls.

  Expect

  Blank boxes mean list price; “Use list prices” clears the deal. The owner’s Plans screen shows that price with “Your special price”, and plan checkout charges exactly it. Applies to all of that owner’s properties.

Rooms & beds

• Pricing
  A price for each bed

  How

  Rooms & beds → tap a room (or a bed → Change bed price) → each bed has its own price box → Save room.

  Expect

  Beds in one room can cost different amounts. The hint says a new price is for the next person who moves in — residents already there keep their own rent.

• Pricing
  What the resident actually pays

  How

  Rooms & beds → tap an occupied bed.

  Expect

  “Bed price” and “Resident pays ₹X” are shown separately (per night for a short stay). “Change their rent” opens the resident’s file, where per-person rent is edited. In the room sheet, a resident whose rent differs from the bed reads “Pays ₹X/month — their own rent”.

Move-out

• Deposit
  Record a deposit that was never entered

  How

  Notice period → a leaving resident → Move out. Use a resident whose agreement has a deposit but “Deposit held ₹0”.

  Expect

  A yellow box: “₹25,000 of the deposit was never recorded as received”. Pick Cash/UPI/Bank and tap “Record ₹25,000 received at move-in”. The figures recalculate: Deposit held becomes ₹25,000, it is set against what they owe, and the rest shows as the refund.

• Deduction
  Default move-out deduction

  How

  Owner → More → Property settings → a property → Move-out deduction → Edit → name and amount (e.g. Cleaning, 500) → Save.

  Expect

  Every move-out for that property opens with that deduction already listed under Deductions. Staff can change the amount or remove it with ✕; removing it stays removed.

Residents on phones

• Fix
  Move out, Reset PIN and invite link from the list

  How

  On a phone (APK or phone browser): Residents → a resident card → More.

  Expect

  A sheet with Move out, Reset PIN, Create an invite link and Open their file. Reset PIN asks first, then shows the new PIN on the card. Create an invite link asks first (the old link stops working), then shows the link on the card with Copy and Send on WhatsApp. Cards for residents who have moved out show no More.

Production

• Ops
  www.stayone.app starts clean

  How

  Open www.stayone.app/app.

  Expect

  No demo account cards on the sign-in page. The production database holds only the super admins — no demo hostels or residents; test with demo data on dev.stayone.app. Live Razorpay payments are refused for the demo organisations (dev keeps working with test keys).

Owner

• Fix
  Compliance vault opens

  How

  Owner Home → Compliance vault.

  Expect

  It opens (it did nothing before — the screen was never registered). Shows missing ID proofs and unsigned agreements across properties, and who to chase.

• Settings
  Property settings, one property at a time

  How

  Owner → More → Property settings.

  Expect

  Each property is a card with a one-line summary (rent day · notice · how rent is paid); tap to open its settings. Rent collection reads “Cash at desk only” / “UPI and cash”. “Payments to check” and the read-only currency/language/timezone line are gone; import reads “Add existing residents (import)”.

Adding a resident

• Move-in
  Book a bed for a future date

  How

  Home → Add resident → set “Moving in on” to a later date.

  Expect

  The form says “Bed reserved until …”. The bed shows Reserved on the map, the resident shows “Moving in”, and no rent is billed yet. On the move-in day it becomes theirs automatically (within the hour) and the first, prorated rent bill is raised.

• Move-in
  Cancel a booking

  How

  Open the booked resident → Bed booked → Cancel move-in.

  Expect

  The bed goes back to vacant and the unpaid bills for it are removed. Refused if money was already paid against it.

• Move-in
  Short stay, with or without deposit

  How

  Add resident → step 2 → Stay: Short stay → Leaving on: 1 week / 2 weeks / 1 month (or a date). Deposit: Take deposit / No deposit.

  Expect

  Charged per night (monthly rent ÷ 30) for exactly the nights they stay, even across two months. No deposit means no deposit bill.

• Move-in
  ID is required

  How

  Add resident → step 3.

  Expect

  Move-in needs the ID number and a photo of the front and back; the step says what is missing.

• Move-in
  Clearer steps

  How

  Add resident.

  Expect

  A named stepper (Who · Bed & rent · ID & details) with a tick on finished steps (tap to go back), a one-line “what we need” at the top of each step, and “Next: …” buttons.

Home

• Home
  Manage is a list on phones

  How

  Owner or manager Home → Manage.

  Expect

  Each destination is a row with its full name, what it is for, and a red count when something is waiting — the same layout as the super admin's Needs attention.

Owner

• Home
  “Money this month” is a ring, not a waterfall

  How

  Owner Home → scroll to Money this month.

  Expect

  A circle — green for rent still coming in, red for salaries still to pay — with the result in the middle (“₹7.3L short” or “₹2.1L left over”), and both amounts listed beside it.

• Desktop
  Property table headers line up with their numbers

  How

  Owner Home on a laptop → Occupancy by property.

  Expect

  Occupancy, Revenue and Collection % headers sit right above their values (fixed in the shared table, so every desktop table with numbers benefits).

• Nav
  Shorter Payouts label

  How

  Desktop sidebar and the Home tile.

  Expect

  Reads “Payouts” — no cut-off “Payouts & bank acc…”.

• Words
  Plainer words in a few more places

  How

  Manager Home, owner Rent screen, owner Residents.

  Expect

  Manager Home: “Rent this month”, “38 people still to pay”. Rent: “Total owed — by everyone, including people who left”. Residents cards drop the “Living here” badge (only On notice / Moving in / Moved out show).

• Ask
  Chat bubble only on Home

  How

  Open any list or form, then Home.

  Expect

  The round chat button no longer floats over lists and forms (it was covering amounts); it is on the Home screens only.

Super admin

• Desktop
  Super admin home on a laptop

  How

  Super admin → Platform on a laptop.

  Expect

  The tile groups that repeated the sidebar are gone; “Needs attention” is a list with counts. The commission chart shows ₹ only on days that earned something.

Super admin

• Hostel
  Switch features on or off for one hostel

  How

  Super admin → Properties → open a hostel → Features for this hostel.

  Expect

  One switch per feature (Mess, Tickets & requests, Visitors, Notices, Documents and more). Switching one off removes it for that hostel's residents and staff at once; other hostels are unaffected. The server refuses it too (“switched off for this hostel”).

• Home
  Super admin home fits a phone

  How

  Super admin → Platform on a phone.

  Expect

  “Needs attention” is a list with full names and a red count (or “Nothing waiting”). Commission shows the total since launch and the last 7 days with readable labels (“1 Oct”). The PGs-going-live chart is hidden until something has gone live.

Website

• Site
  Landing page made short and simple

  How

  www.stayone.app

  Expect

  Hero, three screens, everything-else list, three steps, pricing, FAQ and a closing button. The ticker, the in-page sandbox, the roles and security essays and the supplier pitch are gone (For local services in the header now opens the supplier form).

Simpler for owners and managers

• Home
  Big round buttons at the top of Home

  How

  Sign in as an owner or a manager and open Home.

  Expect

  Collect rent, Add resident, Check payments (with a red count when something is waiting) and Reports — Complaints for a manager — before any figures.

• Nav
  Owner tabs: Home, Rent, Residents, Team, More

  How

  Owner on a phone — look at the bottom bar.

  Expect

  Rent is its own tab. Reports is one tap from Home (and still in the desktop sidebar). Settings is called More. The manager bar reads Home, Rooms, Rent, Tickets, Settings — no cut-off labels.

• Home
  No more scary ₹0 / −100% at the start of a month

  How

  Owner Home before this month's rent bills have gone out.

  Expect

  “Rent bills not sent yet for this month” with a Send rent bills button; the % change only appears once bills are out.

• Rent
  Collect rent shows who owes what

  How

  Home → Collect rent.

  Expect

  Each person shows ₹ owed in red (or Paid up), people who owe come first, and tapping anywhere on the row picks them — no small Select button.

• Residents
  One button per resident on a phone

  How

  Owner → Residents on a phone.

  Expect

  Each card has Call only. Move out, Reset PIN and the invite link are inside the resident's page. Desktop is unchanged.

• Rent
  Plainer words on the Rent screen

  How

  Owner → Rent.

  Expect

  Title “Rent”, switch reads Who owes / This month, and the button is “Collect rent”. Stat cards no longer cut words off.

Website

• Site
  Fresh screenshots on the landing page

  How

  www.stayone.app — scroll through.

  Expect

  Every phone shot shows the new Home buttons and bottom bar, with this month's figures.

Plans & billing

• Plans
  Subscription page redesigned, with real prices

  How

  Owner → Plan & subscription (/app/subscription). Toggle Monthly / Yearly.

  Expect

  Lite ₹999, Pro ₹1,999, Max ₹3,499 a month; Yearly shows ₹833 / ₹1,667 / ₹2,917 a month with the ₹11,988 / ₹23,988 / ₹41,988 struck through and “You save ₹1,989 / ₹3,989 / ₹6,989”. Pro is marked Most popular.

• Razorpay
  Upgrade a plan by paying online

  How

  Needs Subscription billing ON (Super admin → Modules). Sign in as the owner on the web, tap Upgrade to Pro / Max, pay with UPI success@razorpay.

  Expect

  “Welcome to StayOne Pro” and the plan changes at once. Closing the payment window says nothing was charged. Managers see “Ask to move” instead — only the owner can pay.

• Plans
  Lite covers 1 property, Pro 3, Max unlimited

  How

  With billing ON, try adding a second property on a Lite org.

  Expect

  Refused with “Upgrade to StayOne Pro to add another.” Nothing already there is removed. The plan page shows a Properties meter beside Beds.

• Trial
  A new org's free month is now Lite, not Pro

  How

  Super admin → onboard an owner with Free trial.

  Expect

  The org starts on Lite (50 beds, 1 property) for 30 days.

Online rent (Razorpay Route)

• Route
  Owners can set up online rent to their own bank

  How

  Owner → Payouts → Online rent → fill business, PAN and bank details → Submit.

  Expect

  Status shows Verifying until Razorpay activates it; “Check status” refreshes. Only the last four digits of the account are kept.

• Route
  Residents can pay a due online

  How

  Once the owner's account is Active and the property accepts online payment: resident → Pay tab → “Pay ₹X online”.

  Expect

  Paid through Razorpay; the due is marked paid and a receipt appears. The owner's share is sent to their account and StayOne keeps its fee. On the Android app the button opens the web page.

Owner

• Nav
  Payouts moved out of Settings

  How

  Owner home → Money in → Payouts; on desktop, the sidebar beside Rent & dues.

  Expect

  No Payouts row in Settings any more.

• Payouts
  Payouts page redesigned

  How

  Open Payouts.

  Expect

  A summary card (net recorded, open statements, latest month), Online rent and Bank account cards side by side, and monthly statements with a date tile per month.

Website

• Site
  Landing page lists the plans and prices

  How

  www.stayone.app → What it costs (or #pricing). Toggle Monthly / Yearly.

  Expect

  The same prices as the app: ₹999 / ₹1,999 / ₹3,499 a month, ₹9,999 / ₹19,999 / ₹34,999 a year with savings shown, first month free, and an “Included in every plan” list. The FAQ answer “What does it cost?” matches.

Super admin

• Config
  Document storage removed from Configuration

  How

  Super admin → Configuration (/app/config).

  Expect

  No Storage section.

Portfolio charts, redesigned

• —
  Revenue chart now shows Collected vs Outstanding, stacked

  How

  Portfolio, "Revenue · last 6 months".

  Expect

  Each bar splits into Collected (bottom) and Outstanding (top); the current, still-open month is lower-opacity with a dashed outline. Tap a bar for the exact billed/collected/outstanding figures.

• —
  Collection targets & trend now shows a target line on each manager's chart

  How

  Portfolio, "Collection targets & trend".

  Expect

  Same per-manager bar chart as before, plus a dashed line at that manager's collection target so the bars have something to read against. "Set target" is unchanged.

• —
  Occupancy table's Occupancy cell now carries its own progress bar

  How

  Portfolio, "Occupancy by property" (desktop table and mobile card both).

  Expect

  A small inline bar next to the percentage. Sorting and the row click-through to Reports are unchanged.

• —
  Cash position is now a small waterfall, not three plain figures

  How

  Portfolio, "Cash position this cycle".

  Expect

  Rent due, payroll due and net render as three bars (+/−/=) instead of a label/value list — green when positive, red when negative.

• —
  Manager performance is now a bullet chart (collection % vs target)

  How

  Portfolio, "Manager performance".

  Expect

  Each manager's bar now carries a tick mark at their own target, instead of a bar with no goalpost to compare against (and no longer reads as "empty" for a property that hasn't billed yet — it says so in words).

Fixes

• BEDS
  Owners can now move/swap a resident's bed or start a move-out from Rooms & beds

  How

  Rooms & beds, tap an occupied bed.

  Expect

  "Move / swap bed" and "Move out" now show for an Owner, not just Manager/Admin — a sole owner-operator with no manager had no way to do either from this screen.

• WEB
  Profile photo picker opens again on web

  How

  Settings → Your details → tap your avatar.

  Expect

  The file picker opens on the tap, every time — it was silently failing to open on some browsers because a permission check (meaningless on web) delayed the picker call past the tap's own gesture window.

• —
  Removed a stray horizontal line under the filter chips on mobile dark theme

  How

  Any screen with a filter-chip row (e.g. Rent & dues), mobile, dark theme.

  Expect

  No more pale line under the chips — it was the browser's own scrollbar track, not an app element.

• —
  "That page does not exist" now says which account is actually signed in

  How

  Any not-found page, e.g. hitting your own home URL after signing into a different account in another browser tab.

  Expect

  The message now names the signed-in account and role, since a browser's sign-in is shared across every open tab — a stale tab's bookmarked page can legitimately belong to a different role than the one now signed in.

Polish

• —
  Resident file: Call/WhatsApp/Edit move into the "..." menu on mobile

  How

  A resident's file, mobile.

  Expect

  The name no longer truncates to a couple of letters — those three actions are one tap away in the menu instead of crowding the header. Desktop is unchanged.

• —
  Approvals: the reject reason no longer contradicts the "already paid" warning

  How

  Approvals, a claim against a due that's already settled.

  Expect

  A single "Reject — already paid" action with an accurate, editable reason, instead of a generic "Not received" button that sent the resident the wrong claim.

Money cards going blank, and a dead verification step, cleared out

• MONEY
  The dark revenue/rent-due card can no longer go blank after flipping the theme setting

  How

  Switch the app's theme Light → System → Light (or any flip) while one of the dark money cards (Owner Portfolio's revenue, Tenant Home's rent-due, Manager Today/Rent, Super Admin Home) is on screen.

  Expect

  The card keeps its content every time. Previously a live theme toggle could leave it a flat, empty navy rectangle — the 1.0.197 fix only covered a fresh mount in light mode, not toggling while already on screen.

• CHECK-IN
  Removed the phone "Verification code" step from Move someone in

  How

  Move-in wizard, Step 1 (Resident).

  Expect

  Phone is now a plain field — no Send/Verify/Resend. It never sent a real SMS (no provider is wired up) and never gated or was checked by the server, so it was pure friction with no security behind it.

Gate register

• GATE
  A resident's own pre-approved visitor now shows who they're visiting and which bed

  How

  Gate register, any visitor a resident added themselves via "Expect a visitor."

  Expect

  The row now reads "Visiting <resident> · Bed <label>" — previously staff saw only the visitor's own name, purpose and phone, with no way to tell which resident or room they were there for.

Polish

• —
  "Length of stay" spells out months instead of abbreviating them

  How

  Resident file, the Stay card.

  Expect

  "2 months" instead of "2 mo" — matches how a month count reads everywhere else in the app.

No app changes — Play Store packaging build

• —
  Same app as 1.0.201, repackaged as a Play Store .aab

  How

  Version bumped only to get a fresh versionCode for the Play Console upload; no code changed since 1.0.201.

  Expect

  Identical behaviour to 1.0.201. This build includes armeabi-v7a alongside arm64-v8a, unlike the sideload APK.

No app changes — Play Store packaging build

• —
  Same app as 1.0.200, repackaged as a Play Store .aab

  How

  Version bumped only to get a fresh versionCode for the Play Console upload; no code changed since 1.0.200.

  Expect

  Identical behaviour to 1.0.200. This build includes armeabi-v7a alongside arm64-v8a, unlike the sideload APK.

No app changes — Play Store packaging build

• —
  Same app as 1.0.199, repackaged as a Play Store .aab

  How

  Version bumped only to get a fresh versionCode for the Play Console upload; no code changed since 1.0.199.

  Expect

  Identical behaviour to 1.0.199. This build includes armeabi-v7a alongside arm64-v8a, unlike the sideload APK.

No app changes — Play Store packaging build

• —
  Same app as 1.0.198, repackaged as a Play Store .aab

  How

  Version bumped only to get a fresh versionCode for the Play Console upload; no code changed since 1.0.198.

  Expect

  Identical behaviour to 1.0.198. This build includes armeabi-v7a and x86_64 alongside arm64-v8a, unlike the sideload APK.

A resident who moved out can join a different PG on the same number

• MOVE-IN
  "Already registered to a resident of another operator" no longer blocks someone who has actually left

  How

  Check in a resident whose phone number belonged to a "Moved out" resident at a different operator's PG.

  Expect

  It goes through — a fresh account, on the number their old one no longer holds. Someone still actively housed elsewhere (even serving notice) is correctly still refused; this only unblocks the case where there is genuinely nobody left at the old address.

Every dark money card was blank in light mode

• EVERYONE
  Rent due, revenue, payout and collection cards are no longer blank navy boxes

  How

  In light mode (the app's default), open Tenant Home, Owner Portfolio, Manager Today, Manager Rent, or Super Admin's home.

  Expect

  The dark hero card shows its real numbers again — amount, caption, progress bar, all of it. It was a single shared component (a known Android quirk: a rounded corner clip plus a shadow on the same view can drop everything inside it), so one fix clears every screen that uses this card at once. Dark mode was never affected, which is why it looked fine there the whole time.

Tenant Home no longer says the same thing twice

• TENANT
  A new notice stopped appearing as both an alert banner and a notices row

  How

  Have a manager post a notice, then open a resident's Home.

  Expect

  It shows once, in the "Notices" section — not a second time as an identical alert banner above it. Same fix already applied to rent reminders now covers notices too.

Accessibility fixes, from a real scanner pass

• RESIDENT FILE
  Header buttons meet the 48dp touch-target minimum

  How

  Open a resident's file — the call, WhatsApp, edit and more buttons beside their name.

  Expect

  Each is a standard 48dp target now, not 38dp with a hit-slop that a screen reader never saw in the first place.

• RESIDENT FILE
  Blank fields and the move-in checklist read properly with a screen reader on

  How

  With TalkBack or VoiceOver on, move through a resident's Personal section and Move-in checklist.

  Expect

  Each field reads as "Email, Not recorded" rather than a bare "Not recorded" indistinguishable from four other fields on the same page. Each checklist row reads as "ID Proof Verified, Missing" instead of an unlabelled icon and a bare "Missing" repeated on every unchecked row.

Tenant — trust and consistency fixes on Home, Pay and Documents

• TENANT
  Home's rent total is everything owed, not just the nearest bill

  How

  Open Tenant Home with more than one unpaid bill on the account.

  Expect

  The headline amount sums every unpaid rent bill. The Deposit row now reads "Deposit balance" (what's owed) and "Deposit agreed" (what was signed for) instead of two rows both just labelled "Deposit".

• TENANT
  No more dead "Send receipt" button

  How

  Open Tenant Home on a property with offline-only payments.

  Expect

  A muted explanatory line instead of a button that did nothing when tapped. The pay/receipt button now only renders when it actually does something.

• TENANT
  Home alert banners open the right screen

  How

  Tap an alert banner on Tenant Home.

  Expect

  Lands on the correct screen for a tenant. It previously used its own copy of the navigation logic, which had drifted from the one every other notification uses.

• TENANT
  Requests list stays put while refreshing

  How

  Open Tenant Requests, then pull to refresh or come back to the tab.

  Expect

  The existing list stays visible during a refetch instead of blanking to a loading spinner every time.

• TENANT
  UPI prefill matches what's actually being paid

  How

  Open Tenant Pay with a due already under review, then tap "Open UPI app".

  Expect

  The amount excludes any due with a payment proof already submitted, and the UPI note names what's being paid (category, billing period, bed) instead of a generic label.

• DOCUMENTS
  Rejecting a document now requires saying why

  How

  As Manager or Owner, reject a resident's uploaded document.

  Expect

  A reason is required before the rejection goes through. The resident gets a notification naming what to fix, and sees the same reason on their own Documents screen.

• AGREEMENT
  A signed agreement's notice period no longer drifts

  How

  Change a property's notice-period setting after a resident has already signed.

  Expect

  That resident's agreement record and PDF keep showing the notice period actually agreed at signing — the same protection rent, deposit, start date and lock-in already had.

• TENANT
  "Give notice" shows what actually happens before you confirm it

  How

  On Tenant "My PG", tap "Give notice".

  Expect

  The confirmation now shows the real leaving date (computed by the server, not the phone's clock), the deposit currently held, a lock-in warning if you're still inside it, and any notice-not-served charge — before you commit to anything.

Owner & Manager — spend and cash visibility

• EXPENSES
  Link an expense to a vendor

  How

  Open Manager or Owner Expenses, add or edit an expense.

  Expect

  A vendor picker tags the expense to one of your saved vendors, and that vendor's name now shows on the expense row.

• OWNER/MANAGER
  Pending-documents count on the home dashboard

  How

  Open Manager Today or Owner Portfolio.

  Expect

  A documents count shows how many uploads are still waiting on verification — previously that number existed nowhere on either dashboard.

• OWNER
  "Cash position this cycle" card on Owner Portfolio

  How

  Open Owner Portfolio.

  Expect

  Nets rent still due against payroll still due to a single figure — what's left to settle before this billing cycle closes, not a day-by-day schedule.

• OWNER
  One consolidated accounting export

  How

  Open Owner Reports, pick a range, tap "Export accounting (Excel)".

  Expect

  One spreadsheet across categories, instead of exporting each report separately.

Owner & Manager — smaller workflow additions

• OWNER
  KYC checklist on a resident's file

  How

  Open a resident's file page.

  Expect

  A checklist card for ID, agreement, deposit and emergency contact, each marked done or missing with a running "x of y complete" count.

• DESKTOP
  Two keyboard shortcuts: "?" and "N"

  How

  On desktop web, press "?" outside any text field.

  Expect

  A help sheet listing both shortcuts. "N" runs whatever the current screen's "+" create button runs — a deliberately small first cut, not a full command palette.

• TENANT
  Name a visitor before they arrive

  How

  Open the "Visitors" tile on Tenant Home.

  Expect

  Announce a visitor ahead of time; they show as "Expected" until the gate marks them arrived on the visitor log — the same trust boundary a walk-in already has, just announced first.

• OWNER
  Save a report's filters to reopen later

  How

  Open Owner Reports, set a range and filters, then save it.

  Expect

  The saved combination reopens without re-picking the range, property or category each time.

Super Admin — console fixes

• SUPER ADMIN
  Invite links always use the correct host

  How

  Open Super Admin → Owners, generate an invite link for an organization.

  Expect

  The link now goes through the same shared helper every other invite link uses, instead of computing its own origin inline.

• SUPER ADMIN
  Audit log is a flat list, not stacked cards

  How

  Open Super Admin → Audit.

  Expect

  Each entry is a plain row with a bottom divider — a dense, scannable list instead of a column of boxed cards.

• DESKTOP
  Slightly larger table header text

  How

  Any desktop table.

  Expect

  Column headers read a size larger — 11px was harder to read than the rest of the table.

Fixes

• OWNER/MANAGER
  Move-ins is one flat row of tabs, not a confusing nested set

  How

  Open Move-ins.

  Expect

  One flat "Move-ins" / "Move-outs" / "Join requests" tab row. It previously showed as two tab strips nested inside each other, which read as four confusing, duplicated tabs.

• AUTH
  Sign-in button is centered on desktop web

  How

  Open the sign-in screen on a desktop-width browser.

  Expect

  The button sits centered under the form instead of pinned to the left edge.

• MANAGER
  Rent due tile no longer shows "₹NaN" / "undefined pending"

  How

  Open Manager Today.

  Expect

  The Rent due tile always shows a real number now, even on a stale cached dashboard read — the same class of fix as today's Owner Portfolio crash, closed on this screen too.

Five confusing pairs of screens, merged into one each

• OWNER
  Rent & dues and the rent roll are now one screen with two tabs

  How

  Open "Rent & dues" (Owner Portfolio's Dues tile, or the sidebar). A "Dues" / "Collect rent" tab strip sits at the top.

  Expect

  "Dues" is the old chase list — now also with a phone icon + number, a days-overdue badge, and a "Send reminder" button on each row. "Collect rent" is the full rent roll, in place, no navigation away. The old standalone "Rent & deposits due" screen is gone.

• OWNER/MANAGER
  "Rooms & beds" now opens the bed map, not the pricing catalogue

  How

  Tap the "Rooms & beds" tile (or Manager's bottom "Beds" tab).

  Expect

  Opens on the live bed map, with a "Bed map" / "Room types & pricing" tab to flip to the catalogue — previously the tile's label promised the map but opened the pricing screen instead.

• OWNER/MANAGER
  Move-ins and Join requests are one tile, one screen

  How

  Look at the home tile grid — there is now one "Move-ins" tile where there used to be two.

  Expect

  Opens the check-in queue by default, with a "Join requests" tab beside it. The tile's pending-count badge now covers both queues combined.

• OWNER
  Listing and Property settings combined

  How

  Open "Property settings" from Settings or the Portfolio "Properties" tile.

  Expect

  Property settings opens first (rent-due day, notice period, UPI details, rename), with a "Listing" tab beside it for the same property's public marketplace listing. Also gained a search box by name/city.

• SUPER ADMIN
  "Onboard" and "Access requests" merged

  How

  Open the "Onboard" bottom tab.

  Expect

  A "New" / "Requests" tab strip — both ways of starting an organisation always ended identically (an org + a one-time invite link), so they're one screen now. The dashboard's desktop onboarding-pipeline strip drops from 4 steps to 3 to match.

Owners and managers can now fix their own mistakes

• DOCUMENTS
  Edit and Delete on any document

  How

  Open Documents, look at a row's actions (or the desktop preview pane).

  Expect

  "Edit" renames or reclassifies a document; "Delete" removes it and its file permanently. Both are refused on a signed agreement — the buttons don't even appear for one.

• VENDORS/VEHICLES
  Edit on Vendors and Vehicles

  How

  Open Vendors or the vehicle register, look beside "Remove" on any row.

  Expect

  An "Edit" button that opens the same details for correction — a mistyped name or plate no longer means delete-and-recreate.

• MOVE-IN
  "Change bed" once a bed is already assigned

  How

  Open an in-progress check-in that already has a bed picked, before the agreement is signed.

  Expect

  A "Change bed" action beside "e-sign agreement" — previously the only way to correct a wrongly-picked bed was to cancel the whole check-in.

• RESIDENTS
  Lease correction from a resident's own page

  How

  Open a resident's file, look at the "Stay" card.

  Expect

  An "Edit" link for rent, deposit, end date and notes — rent/deposit changes apply from the next cycle, never rewriting money already billed.

Fixes

• SEARCH
  Search boxes no longer freeze after pressing Enter

  How

  On web, type into any search box (Residents, Properties, Documents…), press Enter, then try backspacing.

  Expect

  Backspace works normally. It previously blurred the field on submit, which on web drops real focus — the next backspace had nowhere to land. Clearing a search (the × button) also no longer steals focus away.

• DESKTOP
  The new tab strips above render at full width

  How

  Open any of the five merged screens above on a desktop-width browser.

  Expect

  A normal, fully legible two-tab control — an early build of this same feature had it squashed to near-nothing.

• DUES
  Exactly four dues cards per row on desktop

  How

  Open Rent & dues on a wide desktop browser.

  Expect

  Four cards per row regardless of window width, not a number that happened to fit.

• LABEL
  "Help" renamed to "Contact support"

  How

  Look at the home tile that used to say "Help".

  Expect

  Reads "Contact support" — it always opened the same contact-support screen, just under a different word.

Removed

• INVENTORY
  The Inventory feature is gone

  How

  Look for an "Inventory" tile or module toggle.

  Expect

  Not there any more — screen, routes and the underlying database table are all removed. It tracked consumable stock (cleaning supplies, etc.), which nothing else in the app depended on.

Small fixes and polish

• DESKTOP
  Manager Today's task lists wait longer before showing "Show more"

  How

  On a desktop-width browser, open Manager → Today with more than 5 tasks assigned or due.

  Expect

  Up to 10 tasks show before "Show more" appears, instead of 5 — the old threshold was a mobile-screen number that truncated lists a wide window had room for. Mobile and mobile web are unchanged, still 5.

• BRAND
  The vertical "stayone.app" mark in the desktop sidebar margin now actually renders

  How

  On a desktop-width browser, look at the thin strip between the sidebar and the page content.

  Expect

  A small rotated "stayone.app" label reads top-to-bottom — it was present in code last release but wasn't visually showing up in some browsers.

• CREDIT
  Same "stayone.app" signature added to the app's Settings screen and the website footer

  How

  Open Settings and scroll to the bottom, or scroll to the footer of stayone.app.

  Expect

  A small "stayone.app" mark below the version number — tappable in the app, opens the site.

Web only, everything below needs a browser window at least 900px wide. The native app and narrow/mobile web are byte-for-byte unaffected — nothing in this release touches any code path they run.

A real desktop shell — colors, navigation, layout

• BRAND
  New teal → emerald color system, replacing the previous lavender/violet one

  How

  Open any screen, either theme (Settings → Appearance to switch light/dark).

  Expect

  Buttons, active states, and highlights are teal/emerald throughout. Status colors (paid/approved = green, pending = amber, overdue = red) are unchanged and unaffected.

• NAV
  Sidebar groups collapse/expand, and the active-item highlight is more reliable

  How

  Click a "Manage" group's header to collapse it. Click through several sidebar items in a row on any role, including Super Admin.

  Expect

  Groups fold away and remember their state for the session. The highlighted item always matches the screen actually on-screen — this was flagged as broken (stuck on the first item) for Super Admin specifically; watch for it there most closely.

• HEADER
  The header toolbar now does something: global search, and Owner's property switcher

  How

  Manager/Owner: type a name or phone number into the header search box. Owner with more than one property: click the property name in the header.

  Expect

  Search shows matching residents/staff/documents grouped by type; clicking one navigates to that list. The property switcher replaces the old per-page picker row — switching it updates every screen.

• TENANT
  Tenant's desktop layout is a capped, centered, framed single column — not a stretched phone screen

  How

  Sign in as a resident on a wide browser window.

  Expect

  Sidebar and content sit together as one bordered block in the middle of the window, with real space on either side — not a sidebar pinned to the left edge with a gap before the content starts.

Screens rebuilt for desktop

• TABLES
  Rent & dues, Expenses (Owner and Manager), Staff, and Owner's Team roster are now real dense tables

  How

  Open any of the above on a wide window.

  Expect

  Sortable-looking column headers, zebra-striped rows, a bordered table frame — not a grid of cards. Every existing action (edit, delete, collect, offboard) still works exactly as before, just reached from a table row instead of a card.

• TICKETS
  Owner's Tickets screen now has a real desktop split view (list + detail panel), matching Manager's

  How

  Owner → Tickets, on a wide window.

  Expect

  A list on the left, full detail (photos, notes, assign-to-manager) on the right — Owner had no desktop layout here at all before, just the mobile inline-expand cards stretched wide.

• DOCS
  Documents gained a preview pane next to the Verify/Reject actions

  How

  Open Documents on a wide window, click a row with an image attached.

  Expect

  The photo shows inline in a panel beside the list. PDFs (every agreement) show an "Open document" button instead — there's no inline PDF viewer, this opens it the same way the old download link did.

• OWNERS
  Super Admin's Owners screen: real dropdown menu, safer delete, always-visible status

  How

  Super Admin → Owners, click any row or its "⋮" button. Then try Delete owner specifically.

  Expect

  A dropdown appears anchored to where you clicked, not a bottom sheet. "Delete owner" sits below a divider, separated from the routine actions. Deleting now requires typing the owner's exact name before the button enables — it used to be one tap. The Status column shows "Active" for normal owners instead of a blank dash.

• MODULES
  Super Admin's Modules screen is now a real permissions matrix

  How

  Super Admin → Manage → Modules, on a wide window.

  Expect

  Rows are features, columns are Owner/Manager/Staff/Tenant, cells are toggles — scan one column to see everything a role can access. Saving behaves exactly as before.

• ONBOARD
  Super Admin's home screen shows the owner-onboarding steps as one connected flow

  How

  Super Admin → Platform (home), on a wide window.

  Expect

  Invite → Access → Onboard → Onboarding now sit in one labeled strip with arrows between them, instead of scattered across two different "Manage" groups.

• MOVEIN
  Move-ins list shows a 5-stage progress stepper per row

  How

  Manager/Owner → Move-ins, on a wide window.

  Expect

  A row of small filled/unfilled segments beside the status badge, showing how far each move-in has progressed (Scheduled → KYC → Bed → Agreement → Deposit) at a glance.

Fixes

• CRASH
  The header "+" button on Manager's Today screen could crash the whole screen

  How

  Manager → Today, click "+" in the header, repeatedly, on a wide window.

  Expect

  The create menu opens every time with no crash. This was a genuine infinite-render-loop bug (a missing memoization), not a desktop-only cosmetic issue.

• PLANS
  Owner's Plans & Subscriptions screen is now reachable from the sidebar

  How

  Owner sidebar, on a wide window (billing must be switched on for the platform).

  Expect

  A "Plans & billing" item appears. The screen itself already existed and worked, it previously had no navigation path to it at all — only a Settings row and push notifications ever opened it.

Exports, a moved-out resident's card, and Super Admin housekeeping

• EXPORT
  PDF/CSV/document exports now download straight to the device on Android

  How

  Export anything as usual. The app asks once for a folder (defaults to Downloads) the first time, then writes straight into it on every export after.

  Expect

  The file lands in your Downloads folder — no share sheet in the way. Falls back to the old share-sheet behavior on iOS, or if the folder permission is ever denied.

• MOVEOUT
  A moved-out resident's card no longer offers Move out / Reset PIN / Invite link

  How

  Open a resident whose lease has ended, the same one showing the "Moved out" badge.

  Expect

  The card still opens. Those three actions are gone — none of them make sense for someone no longer living there.

• ADMINS
  Super Admins can now add and remove each other, through a real screen

  How

  Super Admin → Manage → Admins.

  Expect

  A list of everyone with platform-wide access, an add-account form behind an explicit confirm, and a Deactivate/Reactivate control on every account but your own. Only the platform's original Super Admin can add a new one — accounts created here can see the list but not grant the access themselves.

Added: a 30-day free trial, with automatic reminders and Super Admin controls

• TRIAL
  New organisations start on a 30-day free trial of Pro, automatically

  How

  Super Admin → Manage → Onboarding, or approve an access request — the plan picker now defaults to "Free trial" instead of "Lite".

  Expect

  A newly onboarded owner's org is TRIAL status, Pro plan, 30 days out. Picking Lite/Pro/Max explicitly still works exactly as before.

• TRIAL
  A reminder banner in the last 7 days of a trial or term

  How

  Owner Portfolio, Manager Today, or Settings → Subscription, on an org within 7 days of its end date.

  Expect

  "Your free trial is ending soon" (or "…subscription is ending soon" on a paid plan), naming the date, with a Renew action that opens Contact Support. This banner existed for grace/expired before; the 7-day-out warning was computed server-side but never shown until now.

• TRIAL
  Both Owner and Manager are notified, not just the Owner

  How

  Any subscription event: the 7-day reminder, the grace notice, expiry, or a Super Admin starting/extending/activating/revoking one.

  Expect

  A notification lands for every Owner AND every Manager on the org, each opening their own correct screen (Owner → Subscription, Manager → Today). Previously Manager heard nothing.

• TRIAL
  Super Admin subscription controls — Start Trial, Activate, Extend, Revoke

  How

  Super Admin → any organisation → Controls → the new Subscription card at the top.

  Expect

  Current status and end date, plus four actions: extend by N days, revoke immediately (asks for confirmation — the org drops to read-only right away, reversibly), start a fresh trial (days + plan), or activate a paid plan (with a term, or blank for never-expiring). These endpoints existed before; this is the first screen that calls them.

• LOCK
  Policy change: an unrenewed subscription now stops the app for Tenants too, not just Owner/Manager

  How

  Sign in as a Tenant on an org whose subscription has passed its grace period.

  Expect

  Everything is still readable (rent status, documents, notices), but submitting a payment proof, raising a ticket, or any other write is refused with "…the property's StayOne subscription has expired. Ask the property owner to renew it." Previously a Tenant could keep working normally while their PG's own account was locked out.

Added: browser push notifications (not yet switched on)

• PUSH
  The web app can now receive push notifications, once configured

  How

  Nothing to check yet — this needs five Firebase web values set as environment variables before it does anything (documented in .env.example). Native Android push is unaffected and unchanged.

  Expect

  Until configured, this is a complete no-op — no console errors, no behaviour change on web.

Fixed: Manager-role sweep

• MOVEIN
  "Move someone in" rejected valid phone numbers starting with 91, and blocked the whole flow

  How

  Manager → Move someone in → Phone → type a real 10-digit number like 9123456780.

  Expect

  Accepted, and Next enables. Before, the number was mistaken for a "+91" country code glued to an 8-digit number and always rejected — the single most-reported blocker from this sweep.

• NOTICE
  Notice "Take down" was a real, unrecoverable delete

  How

  Notices → take one down → tap Undo, any time afterwards (not just before the toast disappears).

  Expect

  The notice comes back on the same id — you can also just re-edit its "Comes down" date directly if you miss the Undo toast. Before, the toast said "Notice deleted" and once it disappeared the notice was genuinely gone.

• NOTICE
  Notice "Comes down" date pre-fills 30 days out, and now says so

  How

  Notices → Post a notice.

  Expect

  The hint under the date fields now reads "Comes down in 30 days unless you change it" instead of implying both fields start blank.

• CHECKIN
  A move-in could show "Completed" while the agreement was still unsigned on the Documents tab

  How

  Manager → Check-in → Sign agreement (the desk-confirm button, not a resident e-signature).

  Expect

  The Documents tab now shows the agreement as Verified immediately, matching the check-in wizard's own "done" state — the two were previously reading two different records.

• DIAG
  Diagnostics no longer risks writing a password/PIN/OTP value to the on-device log

  How

  No repro needed — a general hardening of logBreadcrumb.

  Expect

  Any logged value under a password/pin/otp/token/secret-shaped key is now written as [redacted], so a Diagnostics screenshot sent to support is safe to send.

• PROFILE
  Edit Profile told a Manager to "ask your manager" to change their own number

  How

  Manager/Owner/Admin → Account → phone field, once set.

  Expect

  "Contact support to change it" instead. Tenant/Staff still correctly see "ask your manager" — that one was already right.

• TXTSIZE
  Settings → Text size → "Larger" truncated the neighbouring "Compact" option to "Com…"

  How

  Settings → Appearance → Text size → tap Larger.

  Expect

  Every option stays fully readable — this one control no longer scales its own labels by the setting it's choosing.

• TICKETS
  Tickets subtitle described a "Resolve" button that doesn't exist

  How

  Manager/Owner → Tickets, read the subtitle under the header.

  Expect

  "Set status to Resolved to close a request" — matching the actual status dropdown.

• TASKS
  Completing a task in "Your tasks" gave no confirmation

  How

  Manager Today → Your tasks → tick one off.

  Expect

  A toast confirms it, matching every other action on this screen (Task added, Notice posted, Expense logged).

• CSV
  Residents CSV export only exported whatever page was currently loaded on screen

  How

  Residents list on a property with 100+ residents → Export CSV, without scrolling to the bottom first.

  Expect

  The export now pages through the full filtered result before building the file — every matching resident, not just the ones already scrolled into view. The header above the list also now says "Showing X of Y" while more remain to load, instead of just the total.

Fixed: Super Admin sweep

• PIPE
  An onboarding pipeline card could open a completely different PG than the one it named

  How

  Manage → Onboarding, on an organisation that's mid-way through onboarding an ADDITIONAL PG on top of ones it already has.

  Expect

  The card now shows the in-flight application's own property/contact name — what tapping it actually opens — instead of the organisation's name, which could legitimately be a different PG entirely.

• PIPE
  A pipeline card could say "Ready to go live" while the wizard itself refused, for having no rooms

  How

  Manage → Onboarding, on an application marked READY whose property has zero beds.

  Expect

  The card now reads "Ready, but no rooms configured" instead — it re-checks the actual bed count rather than trusting a status that can go stale.

• SEARCH
  Owners search looked broken for the ~2 seconds before it narrowed

  How

  Super Admin → Owners → type into the search box.

  Expect

  A small spinner shows next to the search box while a search is in flight, instead of silently holding the full unfiltered list on screen with no indication anything is happening.

Fixed: Tenant sweep

• IDCARD
  ID card said the QR code "holds no personal details," then described exactly two

  How

  Tenant → ID card, read the privacy note under the QR.

  Expect

  "Scanning it shows very little" — an accurate, narrow claim — instead of an absolute one the very next sentence contradicted.

• DOCS
  Document requests showed "No requests yet" on the Rejected filter even with issued requests on record

  How

  Tenant → Document requests → filter to a status chip with zero matches (e.g. Rejected, when you've only ever had requests Issued).

  Expect

  "None match this filter" instead of the "ask for an NOC…" copy that reads as if you'd never made a request at all.

Fixed: app-wide

• PLACEHOLD
  Placeholder text in every form field was easy to mistake for a real, already-entered value

  How

  Any empty text field, anywhere — e.g. Manager → Move someone in → Full name, showing "Sneha Iyer".

  Expect

  Placeholder text is now visibly lighter/greyed-out. This was app-wide: 168 fields across 48 screens were using the same high-contrast colour as real entered text.

• RENTDUE
  Dashboard's "Rent due" stat card label was cut off mid-word

  How

  Manager Today, default language and text size — the tile next to Occupancy.

  Expect

  "Rent due" fits fully. Hindi and Telugu, previously truncated worse, are shortened to match.

Added: on-device diagnostics, for the crash reports we had no stack trace for

• DIAG
  A "Diagnostics" screen, reachable from the account menu on every role

  How

  Tap your avatar (top-right, any screen) → Diagnostics.

  Expect

  A list of recent screen-opens and any caught errors, newest first, each with a timestamp. Copy and Share buttons at the top turn it into text that's easy to send us. Navigate around a few screens first, then open Diagnostics — you'll see a "mount <ScreenName>" line for each one.

• CRASHNET
  A silent crash risk in every "+" create menu is now caught instead of taking the app down

  How

  No repro needed to verify this one — it's a safety net for the "app crashes on Move someone in" report, which reaches "OnboardTenant" through this exact menu on the Owner's Portfolio and Manager's Today screen.

  Expect

  If a "+" menu action ever fails again, the app now stays open instead of crashing, and a "<label> threw" entry appears in Diagnostics with the error — previously this class of failure had no visible trace at all, just the app closing.

Fixed: payment-proof screenshots that could never load

• H1
  An SVG "screenshot" is refused, not silently broken

  How

  Resident → Pay → I've paid → attach a file that is actually an SVG (a browser's accept="image/*" lets one through, and it previews fine in a browser).

  Expect

  Refused at pick time on web, and refused again on submit either way (checked on the real bytes, not the file's claimed type): "attach a photo (JPEG, PNG, GIF or WEBP)".

• H1
  Manager can tell a broken file from a network hiccup

  How

  Manager/Owner → Money in → Approvals → open a claim whose screenshot predates this fix and fails to load.

  Expect

  "This file was attached, but it isn't a photo the app can display… ask the resident to resend it" — not "try again".

• UPI
  UPI isn't offered with nowhere to send it

  How

  On a property with Property settings → Where residents pay left "Not set", Resident → Pay → I've paid.

  Expect

  UPI is not in the method chips at all, and the form defaults to Cash. Set a UPI id on the property and UPI reappears, selected by default.

Fixed: deposits and dues

• H2
  A deposit shortfall is no longer labelled "Rent due"

  How

  Resident → Home, with rent fully paid and a deposit still owed.

  Expect

  The headline says "Amount due", not "Rent due". It only ever says "Rent due" when the whole figure really is rent.

• H3
  A brand-new move-in isn't OVERDUE on day one

  How

  Move a resident in a few days after the property's configured rent-due day; Manager → Rent → find their row.

  Expect

  Their prorated first bill carries the same grace window everyone else's bill gets, counted from their own move-in date — not OVERDUE within 48 hours.

• M4
  An unbilled deposit no longer reads "all clear"

  How

  Owner → Residents → a resident whose deposit was agreed at move-in but never raised as a charge.

  Expect

  "Outstanding" reflects the unbilled deposit — it no longer sits at ₹0 beside "Deposit held ₹0 of ₹X agreed".

• M3
  Dues-ageing and the Rent & Dues total are reconciled

  How

  Owner → Reports → Financial, on a property with an unpaid deposit; compare against Owner → Manage → Rent & deposits due.

  Expect

  The Dues page is titled "Rent & deposits due". Under the ageing chart, a line reads "+ ₹X in unpaid deposits, not aged here" — the two totals now visibly reconcile instead of silently disagreeing.

• PAYOUT
  Net payout no longer hides a skipped payroll run

  How

  Owner → Portfolio, on an org where payroll wasn't run for a past month (not just unpaid this month).

  Expect

  A line under the payout reads "₹X of that is from before this month — payroll wasn't run", in addition to the existing "not yet marked paid" note.

Fixed: move-ins and occupancy

• H4
  A cancelled move-in can no longer claim it freed an occupied bed

  How

  Owner → Manage → Move-ins, on any move-in the 48-hour stale-hold sweep would previously have wrongly cancelled after the resident had actually moved in.

  Expect

  No cancelled record survives for a bed a live tenancy occupies — it's filed as the completed move-in it was instead. (A startup repair fixes any existing bad rows the first time this build's server runs.)

• M1
  Vacant-bed count agrees across screens

  How

  Owner → Portfolio vs. Owner → Reports → Occupancy vs. Owner → Manage → Rooms & beds, on a property with a bed reserved for an in-progress check-in.

  Expect

  Portfolio now shows "N free · M reserved" using the same counts the other two screens already used — no more off-by-the-reserved-count gap.

• M2
  "Occupied" means the same bed count everywhere

  How

  Owner/Manager → Rooms & beds room-type view vs. its "Manage rooms" bed grid, on a property with residents on notice.

  Expect

  Both headers now read the same occupied count, with the on-notice part named — no more two different numbers one tap apart.

Fixed: reports

• M6
  Occupancy report's "Compare to previous period" stops faking "no change"

  How

  Owner → Reports → Occupancy tab → Compare to previous period.

  Expect

  Occupancy%, vacant beds and vacancy cost no longer show a delta at all (there's no historical snapshot to compare against honestly). Churn keeps its real up/down, because that one is genuinely window-based.

• REV
  "vs last month" agrees between Portfolio and Reports

  How

  Owner → Portfolio's revenue delta pill vs. Owner → Reports → Financial, left on its default range.

  Expect

  Reports now defaults to a "This month" preset with the same calendar-aligned baseline Portfolio uses — the two percentages no longer disagree on the same morning.

• CHART
  The Financial chart's legend matches its bars

  How

  Owner → Reports → Financial → the monthly bar chart.

  Expect

  Legend describes the bars as collected-by-month split into net income/expenses/platform fee — not "Net income / Expenses" over what are actually collection totals.

• TODAY
  Manager dashboard no longer mixes "today" and "this cycle" in one card

  How

  Manager → Today, top card.

  Expect

  "Collected today" and the cycle-to-date % are now captioned separately — "₹0 collected today" no longer sits directly above "76% collected" with nothing telling them apart.

Fixed: onboarding and Super Admin

• H5
  A PG can't go live with zero beds

  How

  Super admin → Onboard, on an application at "Go live" whose room types were deleted again after Step 2 (so Inventory reads 0 rooms · 0 beds).

  Expect

  The Activate button is replaced by a red card: "No rooms are configured… go back to Step 2." The server refuses the same activation outright even if called directly.

• M8
  Onboarding counts agree across Overview, Pipeline and the wizard

  How

  Super admin → Overview's "Onboarding: N" tile vs. → Onboarding (pipeline list) vs. → Onboard's own "In flight" list, with an org that already has an owner and a property but hasn't pressed Go Live.

  Expect

  All three now count it. The pipeline list shows it with the wizard's own step label and opens straight back into the wizard to resume.

• INVITE
  An old owner invite link stops working once a new one is issued

  How

  Issue an owner invite link, then issue a second one for the same organisation without the first being accepted. Open the first link.

  Expect

  "This invite link is not valid any more" — only the newest link previews or accepts.

• AUDIT
  Audit filters find the actions they claim to

  How

  Super admin → Audit → filter "Payments", after a resident's payment proof was approved (not collected at the desk).

  Expect

  The approval shows up under Payments — filters now match a family of related action codes, not one exact code each.

• M7
  No more phantom "plan changed" entry the app couldn't have produced

  How

  Fresh-seed a demo org and check Super admin → Audit for an "Update subscription" row attributed to an owner.

  Expect

  It's gone — no code path lets an owner change their own plan, so the seed no longer claims one did.

• REJECT
  Rejecting an access request asks for confirmation, like Approve

  How

  Super admin → Access requests → Reject on any pending request.

  Expect

  A confirm dialog appears before it fires, showing the reason and that the applicant isn't notified by StayOne. Approve now offers the same plan picker direct onboarding uses.

• L7
  Audit log shows the app's own role name

  How

  Super admin → Audit, on any row whose actor holds the property-scoped owner-level role.

  Expect

  Reads "… (Property Owner)", not the raw "(ADMIN)" enum.

Fixed: public listing

• LIST
  A gender-policy conflict is surfaced, not silent

  How

  Owner → Listing, on a property whose listing says Men/Women only but whose current residents include the opposite recorded gender.

  Expect

  A warning line names how many residents contradict the policy. Nothing is enforced or changed automatically — a resident's gender stays optional.

• LIST
  The listed "from" price follows real vacant-bed rent

  How

  Raise rent on a property's cheapest room type, then check its public listing price.

  Expect

  The advertised price now follows the cheapest currently-vacant bed live — it no longer sits on a stale typed figure.

• LIST
  Seeded reviews no longer read as residents' own

  How

  Open any demo property's public listing page and its reviews.

  Expect

  Seed-written reviews are hidden from the public page and from the star rating/count; nothing was deleted.

Fixed: polish and a crash

• CRASH
  A move-in/move-out empty state no longer misfires

  How

  Owner/Manager → Move-ins, with no move-ins yet → "Move someone in".

  Expect

  Opens the move-in wizard normally. (Previously the button called navigation.navigate with no navigation in scope — harmless on web, a crash on the phone app.)

• MOVE
  Move-ins/Move-outs name the property when the list spans several

  How

  Owner with more than one property → Manage → Move-ins / Move-outs, viewing "All properties".

  Expect

  Each row shows which building it belongs to. A single-property owner or a manager sees no change.

• PICK
  The property picker stops defaulting to whichever test PG sorts first

  How

  Sign in fresh (no remembered property) on an org with a near-empty test property and a real, populated one.

  Expect

  Buildings screens open on the property with the most residents, not just "the first one with any beds".

• DEL
  "Delete this property" has its own guarded section

  How

  Owner → Property settings, scroll to the bottom.

  Expect

  Delete sits alone in a red-edged card at the very end of the page, away from Rename — no longer a red link between two ordinary rows.

• TIX
  "N document requests pending" matches the rows under it

  How

  Owner → Tickets, with every document request already Issued.

  Expect

  The header count reads 0 pending, not a stale total of every request ever raised.

• ICON
  A rejected payment notification stops wearing a green tick

  How

  Resident → Home, after a manager rejects a payment-proof claim.

  Expect

  The notification shows a red ✕, matching the rejected badge on the Pay screen — not the green checkmark used for approvals.

Fixed: layout, names and money

• RENT
  The rent-collection row no longer stretches into a wall of blank space

  How

  Manager → Rent, on a resident with an unpaid move-in deposit.

  Expect

  The deposit's method chips and "Take part of the deposit" link sit directly under the label, stacked — not spread across a near-empty card with the row's buttons pushed to the very bottom.

• REFER
  A referred resident's name isn't shown twice

  How

  Owner/Resident → Refer a friend → Who has been referred.

  Expect

  The avatar shows initials (e.g. "TR"), not the full name wrapped into the circle next to the same full name as the title.

• ADMIN
  "Admin" is named "Property Owner" everywhere it's shown

  How

  Owner → Team → Invite staff role picker; the invited person's own account menu.

  Expect

  Reads "Property Owner", not "Admin" — the capability (owner-level access scoped to one property) is unchanged, only the label.

• TEAM
  Invited staff show up on the Team screen

  How

  Owner → Team → Invite staff (not Add staff) for a manager; come back to Team.

  Expect

  They appear under "Invited, no payroll record". Headcount stays payroll-only, so it doesn't change.

• MOVEOUT
  A resident who owes money at move-out can be settled, not just written off

  How

  Manager → Notice period → settle a move-out where the deposit doesn't cover what's owed → "Collected from them?".

  Expect

  Pick Cash/UPI/Bank transfer and an amount; "Settle and move out" then succeeds instead of only offering "Move out anyway" to write the balance off.

• VACANT
  A rent rise reaches vacant beds too

  How

  Owner → Rent → Bill all with a rent increase, on a property with at least one vacant bed.

  Expect

  The confirmation note mentions vacant-bed prices going up too, and the vacant bed's listed rent (what the next move-in will be quoted) reflects the raise — not just active tenants' bills.

New: lock-in period on agreements

• LOCKIN
  Set it per property

  How

  Owner → Property settings → Lock-in period → Edit → 6 → Save.

  Expect

  Shows "6 months". 0 shows "None". 25 or more is refused with "Enter 0 to 24 months".

• LOCKIN
  Printed on the agreement

  How

  Open/download a resident's agreement for that property.

  Expect

  "Lock-in Period: 6 months" (was always "None").

• LOCKIN
  Frozen at signing

  How

  Resident signs the agreement; then the owner changes the lock-in to 12.

  Expect

  The signed agreement still says 6 months. Unsigned agreements show the new value.

New: Waiting on you (owner home)

• WAIT
  One list of what needs you

  How

  Owner → Portfolio, with a pending payment proof, a join request, a letter escalated to you, a resident asking to withdraw notice, or a deposit owed back.

  Expect

  A "Waiting on you" card lists each with its count, e.g. "2 payments to check", "1 resident asking to stay", "1 deposit to refund".

• WAIT
  Each row opens the right screen

  How

  Tap each row.

  Expect

  Payments → Payments to check; letters → Tickets; join requests → Join requests; asking to stay → Notice period; deposits → Residents.

• WAIT
  Gone when empty

  How

  Clear every queue.

  Expect

  The card disappears.

New: photos on requests

• PHOTO
  Add photos when raising a request

  How

  Resident → Requests → describe the problem → + Add photo (up to 3) → Send.

  Expect

  The thumbnails show before sending; tap one to remove it. After sending, the request in the list shows the photos.

• PHOTO
  Staff see them

  How

  Manager → Tickets, and Owner → Tickets → open the request.

  Expect

  The photos show under the description; tap one to enlarge.

• PHOTO
  Limits

  How

  Try a 4th photo.

  Expect

  The Add photo button disappears at 3.

New: reopen or rate a fixed request

• TICKET
  Rate a fixed request

  How

  Resident → Requests. On a Resolved request, tap a star under "How was it handled?".

  Expect

  "You rated it 4/5 — thank you." The stars go; it can't be rated twice.

• TICKET
  A low rating reaches the owner

  How

  Rate a resolved request 1 or 2 stars.

  Expect

  Owner and manager get "Rated 2/5 · <title>". The ticket row shows a red ★ 2/5 badge.

• TICKET
  Still not fixed? Reopen

  How

  On a request resolved in the last 7 days, tap "Still not fixed?", type what's wrong, tap Reopen request.

  Expect

  It goes back to Open. The manager gets "Ticket reopened · <title>" with your words; the row shows a Reopened badge.

• TICKET
  Limits

  How

  Try on a request fixed more than 7 days ago, or reopened twice already.

  Expect

  The link doesn't show (or the server says to raise a new request).

New: automatic rent reminders (switch: Super admin → Controls → Automatic rent reminders)

• REMIND
  Off by default

  How

  With the switch OFF, wait past a due date.

  Expect

  No automatic reminders. Manual Send reminder still works.

• REMIND
  Due today / 3 days / a week

  How

  Switch ON. Have unpaid rent due today, 3 days ago and 7 days ago (within the hour).

  Expect

  Residents get "Rent is due today" / "Rent is 3 days overdue" / "Rent is a week overdue" with the balance and month, e.g. "₹3,500 for September 2026". Tapping opens Pay.

• REMIND
  Never twice

  How

  Wait another hour.

  Expect

  No repeat for the same stage. Paid bills and moved-out residents get nothing.

• REMIND
  Manual reminder names the amount

  How

  Manager → Rent → Send reminder.

  Expect

  The resident's reminder now says "Your rent of ₹6,000 … is pending".

New: Send on WhatsApp

• WA
  Rent reminder on WhatsApp

  How

  Manager → Rent → open an unpaid row → Remind on WhatsApp.

  Expect

  WhatsApp opens on the resident's chat with the amount and a pay link filled in. You press Send.

• WA
  Invite links

  How

  Create a staff/manager/resident invite (Team, Staff, Move someone in) → Send on WhatsApp.

  Expect

  WhatsApp opens on that person's number with the invite link written.

• WA
  One-time PINs

  How

  Reset a resident's / team member's / owner's PIN → Send on WhatsApp.

  Expect

  WhatsApp opens on their number with the temporary PIN.

• WA
  Super admin links

  How

  Onboard an owner, approve an access request, pending-org invite, StayOne employee invite → WhatsApp.

  Expect

  Opens WhatsApp to the owner/applicant's number; Share link still available.

• WA
  No number / no WhatsApp

  How

  Try on a device without WhatsApp.

  Expect

  The share sheet opens instead.

New: fuller setup checklist

• SETUP
  New owner sees all five steps

  How

  Create a fresh owner account; open Portfolio.

  Expect

  "Getting started 0/2" lists: Add your first property, Set up rooms & beds, then Rent day & how residents pay · Optional, Invite a manager · Optional, Add your residents · Optional.

• SETUP
  Only property + rooms are required

  How

  Add a property and one room with a bed.

  Expect

  The Getting started card goes away, as before.

• SETUP
  Optional nudges after setup

  How

  Right after, on Portfolio.

  Expect

  A small "Finish setting up" card lists the remaining optional steps. Each opens its screen (Property settings, Team tab, Import residents).

• SETUP
  They tick from real data

  How

  Add a UPI ID (or choose cash only), invite a manager, move a resident in; come back to Portfolio.

  Expect

  Each step disappears as it is done; the card goes when all are done.

• SETUP
  Hide

  How

  Tap Hide on the "Finish setting up" card.

  Expect

  It stays hidden on this device.

New: plan grace and bed-limit warnings (only when Billing is on)

• PLAN
  Nothing changes while Billing is off

  How

  With Super admin → Controls → Billing OFF, open Portfolio / Today / Settings → Plan.

  Expect

  No plan banners anywhere.

• PLAN
  80% bed warning

  How

  Billing ON. An org on Lite (50 beds) with 40+ beds → owner Portfolio.

  Expect

  Banner "Nearly at your bed limit — 41 of 50 beds on StayOne Lite (82%)" with "Request StayOne Pro". Tapping it files the request; the banner then says it's under review.

• PLAN
  At the limit

  How

  Same org at 50 beds → try adding a bed or room.

  Expect

  Portfolio banner "Bed limit reached". The refusal on the Beds / Room types screen now shows a Request upgrade button under it.

• PLAN
  Week of grace

  How

  Super admin sets the org's plan end date to 3 days ago (status Active). Owner opens Portfolio, then records a payment.

  Expect

  Banner "Your plan has ended — everything keeps working until <date>". Saving still works. Owner gets one "Your plan has ended" notification.

• PLAN
  Read-only after grace

  How

  End date 8 days ago. Owner tries to save anything.

  Expect

  "read-only because its subscription has expired". Banner "Your account is read-only" with Contact StayOne. Contact support and Request upgrade still work.

• PLAN
  Super admin sees who is in grace

  How

  Super admin → Owners.

  Expect

  The org in its grace week shows a "Grace" badge.

New: undo a payment within 10 minutes

• UNDO
  Undo from the toast (Rent tab)

  How

  Manager → Rent → Collect a resident's rent in cash. Tap Undo on the toast.

  Expect

  "Reversed. Receipt … is void and the bill is owed again." The row shows as unpaid again; the resident gets "A payment was corrected".

• UNDO
  Undo from Record payment

  How

  Manager → + → Record payment ₹7,000 against a ₹6,000 bill. Tap Undo on the toast.

  Expect

  Both receipts are reversed: the bill is owed again and no ₹1,000 advance remains.

• UNDO
  Reverse from the resident's file

  How

  Owner → Residents → open the resident → Payment history. Within 10 minutes of recording, tap Reverse → confirm.

  Expect

  The row is struck through with a "Reversed" badge. After 10 minutes the Reverse button is gone.

• UNDO
  Receipt numbers are never reused

  How

  Collect again after reversing.

  Expect

  A new receipt number is issued; the reversed one stays void.

• UNDO
  Staff limits

  How

  Sign in as staff: reverse your own collection (works), then one recorded by someone else.

  Expect

  The second is refused: "Staff can reverse only money they recorded themselves."

• UNDO
  What cannot be reversed

  How

  Try after 10 minutes; a deposit of a resident who has moved in; money approved from a payment proof.

  Expect

  Each is refused with a plain reason.

• UNDO
  Resident's receipts

  How

  As the resident, open Pay → receipts.

  Expect

  The reversed receipt is not listed and cannot be downloaded.

• UNDO
  Status edits can't bypass it

  How

  (API) PATCH a paid payment's status to PENDING.

  Expect

  409 "Reverse its receipt instead".

• UNDO
  Audit

  How

  Super admin → Audit → filter Reversals.

  Expect

  Each reversal is listed with who did it, the amount and the reason.

Singular and plural (SO-38a)

• SO-38a
  Beds screen header

  How

  Owner/Manager → Beds on a property with exactly one room and one bed.

  Expect

  Reads "1 bed · …" and in Rooms "1 room · 1 bed" — never "1 beds" / "1 rooms".

• SO-38a
  Portfolio subtitle

  How

  Owner with one property → Portfolio.

  Expect

  "1 property · N beds" ("1 bed" if only one).

• SO-38a
  Manager Today

  How

  Leave exactly one payment awaiting approval; open Today.

  Expect

  "1 payment pending".

• SO-38a
  Room settings

  How

  Owner → Property settings with notice period 1 day; one amenity.

  Expect

  "1 day", "1 amenity".

• SO-38a
  Rooms: create one room

  How

  Beds → Add rooms, one room with one bed.

  Expect

  Preview reads "Creates room 101 with 1 bed — 101-A."

• SO-38a
  Dues header

  How

  Manager → Dues with exactly one resident owing.

  Expect

  "1 of N residents owes something".

• SO-38a
  Tickets header

  How

  Owner → Tickets, chip Open, with one document request.

  Expect

  "… · 1 document request".

• SO-38a
  Expenses

  How

  Owner → Expenses (all properties) with one property; one future-dated expense.

  Expect

  "… across 1 property" and "1 expense is dated in the future (…)".

• SO-38a
  Resident notice

  How

  Resident on a property with a 1-day notice period → My PG → Give notice.

  Expect

  "Your PG asks for 1 day's notice".

• SO-38a
  Bulk import

  How

  Import a sheet with one valid row.

  Expect

  "Import 1 resident?" and "1 resident imported".

• SO-38a
  Telugu wording

  How

  Switch to Telugu; check the Beds/Rooms counts.

  Expect

  Telugu singular forms (గది / బెడ్ / ప్రాపర్టీ) — please confirm the wording with a native speaker.

Dates in words (SO-38b)

• SO-38b
  Rent receipt

  How

  Record a rent payment for this month and open its receipt PDF.

  Expect

  "For September 2026" and the line "Rent · September 2026" — no "2026-09".

• SO-38b
  Discounted rent bill line

  How

  Bill a resident who has a referral discount; open the bill/receipt lines.

  Expect

  The rent line reads "Rent — September 2026".

• SO-38b
  Dues and payment history

  How

  Owner → Dues; Owner → Residents → a resident → payments; Resident → Pay → upload proof.

  Expect

  Each row says the month in words (e.g. "Rent · September 2026").

• SO-38b
  Signed agreement

  How

  Sign an agreement as a resident, then open it in Documents.

  Expect

  "Signed At: 24 September 2026". Older signed agreements also show the day in words.

• SO-38b
  Report PDF

  How

  Owner → Reports → Download PDF (any report).

  Expect

  Subtitle reads "… · 1 September 2026 to 24 September 2026"; month columns say "September 2026".

• SO-38b
  Referral reward notice

  How

  Refer a friend who moves in with the reward starting next month.

  Expect

  The notification says "… comes off your rent from 24 October 2026."

• SO-38b
  Salary expense note

  How

  Mark a staff salary paid; open Expenses.

  Expect

  The note reads "Salary for <name> (September 2026)".

Staff invite card (SO-39)

• SO-39
  The card describes staff access truthfully

  How

  Manager → Manage → Show all → Staff. Read the "Invite a staff login" card.

  Expect

  It says staff can take rent and record payments (issuing receipts), see who owes rent and their phones, sign visitors in and handle tickets, and cannot raise the month's bills or manage staff. No "cannot see rent".

• SO-39
  The name field is labelled properly

  How

  Tap the card to open it.

  Expect

  The field reads "Staff member's full name".

• SO-39
  A staff login really has those rights

  How

  Accept a staff invite on a phone and sign in as that staff member.

  Expect

  Rent tab works (can record a payment); Staff management is not available.

Check-in deposit (SO-38h)

• SO-38h
  Bed chips show the real deposit

  How

  Owner → Room types: set one type's deposit to ₹6,000 and another to ₹0. Manager → Check-ins → open one at the bed step.

  Expect

  Each vacant-bed chip reads "101-A · ₹7,000 · Deposit ₹6,000" (or ₹0). Only rooms with no type show 2× rent.

• SO-38h
  The saved deposit matches the chip

  How

  Pick a ₹6,000 bed.

  Expect

  The check-in's Deposit row shows ₹6,000, not 2× rent.

• SO-38h
  ₹0 deposit can be finished

  How

  Pick a bed whose room type has ₹0 deposit and sign the agreement.

  Expect

  A "Complete move-in" button appears (no cash-collection step). Tapping it moves the resident in; the bed shows occupied.

• SO-38h
  A deposit owed still has to be collected

  How

  Pick a ₹6,000 bed and sign.

  Expect

  The button is "Collect ₹6,000 deposit in cash & finish" — the check-in can't complete without it.

• SO-38h
  Move-in wizard unchanged

  How

  Manager → Move someone in → pick a bed.

  Expect

  Deposit prefills from the room type (₹0 stays ₹0).

PIN, never "password" (SO-38d)

• SO-38d
  Wrong current PIN

  How

  Settings → Change PIN. Enter a wrong current PIN and a new one; save.

  Expect

  "That is not your current PIN." — no word "password".

• SO-38d
  Same PIN again

  How

  Change PIN with the new PIN equal to the current one.

  Expect

  "Your new PIN must be different from the current one."

• SO-38d
  Forgot PIN

  How

  Sign-in → Forgot your PIN? as a manager. Then open the owner's notifications.

  Expect

  Sign-in says they'll hand over a one-time PIN. Owner sees "PIN reset requested · … forgot their PIN and needs a reset."

• SO-38d
  Empty PIN at sign-in (API/web)

  How

  Try signing in with the PIN left blank.

  Expect

  Any error says PIN, not Password.

• SO-38d
  Hindi / Telugu PIN placeholder

  How

  Switch language to Hindi, then Telugu. Settings → Change PIN.

  Expect

  Placeholder reads "6 अंक" / "6 అంకెలు" (not "at least 8 characters").

• SO-38d
  Super admin audit log

  How

  Super admin → Audit, after resetting an owner's PIN.

  Expect

  The row reads "Reset PIN · …".

Emergency contact must be someone else (SO-38g)

• SO-38g
  Move-in wizard

  How

  Manager → Move someone in. Type the same 10 digits in Phone and in the emergency contact's "Their phone".

  Expect

  Inline error under Their phone: "This is the resident's own number…". You can't continue until it's changed.

• SO-38g
  Editing a resident

  How

  Owner → Residents → open one → Edit. Set the emergency phone to the resident's own mobile; Save.

  Expect

  Refused with "The emergency contact cannot be the resident's own number". A different number saves.

• SO-38g
  Old residents can still be edited

  How

  Open a resident whose emergency number is already their own (from before this fix). Change only their email; Save.

  Expect

  Saves fine — only a new attempt to set their own number is refused.

• SO-38g
  Join page (QR poster)

  How

  Open the property's join link. Enter the same mobile for yourself and the emergency contact; submit.

  Expect

  "The emergency contact needs to be somebody else's number." Nothing is sent.

• SO-38g
  Bulk import

  How

  Import a sheet where a row's emergency mobile equals the resident's mobile.

  Expect

  The row imports with a warning; the emergency number is left blank.

Demo notices (SO-38e)

• SO-38e
  No notice mentions "Community"

  How

  Sign in as the demo owner. Open Notices; check the Live, All and Expired tabs.

  Expect

  The Independence Day dinner notice (if still listed) reads "Tell the front desk if you are coming". No notice says "RSVP in Community".

Demo test data (SO-37) — no app change

• SO-37
  Cleanup script touches only the demo

  How

  Nothing to test in the app. The cleanup script for E2E Test PG / Testfirst rows now only lists the two demo organisations.

  Expect

  A paying owner's data can never be listed or removed by it. Leftover demo test rows are removed by the owner through the app (archive / reject / revoke).

Reports — open tickets (SO-04)

• SO-04
  Operations report loads for both periods

  How

  Owner → Reports → Operations. Switch between this period and the previous one; tap Try again if shown.

  Expect

  Both load. No "A database constraint prevented this operation".

• SO-04
  Open tickets = everything open right now

  How

  Note the Open tickets figure. Compare with Owner → Tickets → Repairs header "N open of M" (no chip).

  Expect

  Same number, including old tickets raised before the report period. The tile shows no up/down % (it's today's backlog, not a period figure).

Manager — Reports address (SO-36)

• SO-36
  Manager opening /app/reports gets a proper 404

  How

  Sign in as a manager on the web. Type www.stayone.app/app/reports in the address bar.

  Expect

  "That page does not exist" inside the normal app frame (logo, bell, avatar). No "You do not have permission". Go to the home screen returns to Dashboard.

• SO-36
  Same as /app/payouts

  How

  As the manager, open www.stayone.app/app/payouts.

  Expect

  Looks identical to the /app/reports page above.

Tickets — one severity scale (SO-33)

• SO-33
  Every owner ticket row shows its severity

  How

  Owner → Tickets. Look at a Medium and a Low ticket.

  Expect

  Each row has a badge: Critical (red), High (amber), Medium, Low — the same words as the chips above.

• SO-33
  Manager and owner use the same words

  How

  Open the same ticket as manager (Tickets) and as owner.

  Expect

  Both show the same severity word.

• SO-33
  New-ticket notification names the severity

  How

  As a resident, raise a Medium ticket in Internet. Check the manager's/owner's notifications.

  Expect

  Title reads "New ticket · Medium · Internet".

• SO-33
  Header count matches the chip

  How

  Owner → Tickets → Repairs, tap High (or search a name).

  Expect

  Header "N open of M" counts only High tickets — both numbers from the same list.

• SO-33
  Document count says pending ones only

  How

  Owner → Tickets → All, no chip.

  Expect

  Header ends "… K document requests pending" — only requests still waiting, not issued/rejected ones.

• SO-33
  Reports use the same words

  How

  Owner → Reports → tickets by severity.

  Expect

  Critical / High / Medium / Low, same as the ticket screens (also in Hindi and Telugu).

Money

• SO-32
  Paying more than the month's rent becomes credit

  How

  Record payment → a resident with ₹6,000 rent due → enter ₹7,000.

  Expect

  A confirmation first ('More than one month's rent?'). The toast: '₹6,000 settled … ₹1,000 extra kept as credit for the next bill', each with a receipt. The resident file shows 'Advance credit ₹1,000'.

• SO-32
  Credit comes off the next bill

  How

  Rent → Bill all for the next month.

  Expect

  That resident's bill is ₹5,000, with lines 'Rent ₹6,000' and 'Paid in advance −₹1,000'. If the credit covers a whole month, the bill shows as paid.

• SO-32
  Credit at move-out

  How

  Move out a resident who still has credit.

  Expect

  The panel shows 'Advance rent held'; it pays what is owed before the deposit, and anything left is added to the refund owed.

Tickets

• SO-35
  Old tickets' tasks close

  How

  Manager → Today → Your tasks.

  Expect

  Tasks for tickets that were already resolved (e.g. 'Ticket: Rent amount is very high') are gone. Resolving a ticket closes its task.

Move-in and move-out

• SO-06/07
  Move-out settles on screen first

  How

  Manager → Notice → a resident leaving → Move out. Add a deduction, tick the unserved-notice charge, pick Cash/UPI refund or Record later.

  Expect

  Rent due, deposit held and the refund/still-owed figure update as you type. After moving out: a 'Final settlement · STO-FS-…' card with View final settlement (PDF) and Record refund.

• SO-06
  Refund owed is tracked

  How

  Owner → Portfolio after a move-out with money owed back. Tap 'Deposit refunds owed', then Record refund.

  Expect

  The amount owed drops by each refund; a part refund leaves the rest owed. The resident file says 'Refund owed' instead of 'Deposit held'.

• SO-05
  Backdated move-in bills every month

  How

  Move someone in dated the 1st of last month (monthly), and another on the 10th of last month at a daily rate.

  Expect

  Rent & dues shows last month and this month for both. A date over two years ago is refused at step 1 (unless 'already living here' is chosen).

• SO-13
  Wizard Done/Cancel always work

  How

  Owner: open /app/move-in directly in the browser, then Cancel (and Done after a move-in).

  Expect

  Lands on the Move-ins list, never stuck on the wizard.

• SO-03
  Resident invite link can be revoked or re-sent

  How

  Residents → a resident → More → Invite link. Revoke; then Send new invite link.

  Expect

  The old link stops working; the new link is shown once to copy. A moved-out or archived resident's link no longer opens.

• SO-24
  An invite only works for the number it was sent to

  How

  Open an invite link; try to change the mobile number.

  Expect

  The number is locked. The page names the property and says 'Resident', not 'TENANT'. Staff invites now require a mobile.

Money

• SO-08
  Deposit collected on its own

  How

  Manager → Rent → a resident with a deposit due → Take part of the deposit → ₹5,000 by UPI.

  Expect

  'Deposit ₹5,000 paid · ₹X due'. The rent row stays Unpaid. The confirmation names the deposit and the amount.

• SO-31
  New receipt numbers

  How

  Collect any payment.

  Expect

  Receipt looks like STO-AB12CD-240926-1001 — this organisation's own book, restarting at 1001 each day. Older numbers are unchanged. A paid due can no longer be deleted.

• SO-31
  Every receipt on the resident file

  How

  Collect a month in two part payments, then open the resident's file → Payment history.

  Expect

  Two lines, each with its own receipt and amount.

• SO-29
  Payouts

  How

  Super admin → Switchboard → turn on 'Automatic payouts'. Owner → Payouts later.

  Expect

  Closed months with money in them appear as statements; the header counts settled and not-yet-settled separately.

• SO-30
  Wages beside the payout

  How

  Owner → Portfolio with staff salaries not yet marked paid.

  Expect

  Net payout tile: 'excl. ₹X wages'. Next payout card: 'Not deducted: ₹X of staff salaries…'.

• SO-12
  Billed vs not raised

  How

  Owner → Portfolio hero card, and Manager → Rent for the same month.

  Expect

  Both use the same month; the portfolio says '₹X of this month's rent not raised yet' when some leases aren't billed.

• SO-09
  Top defaulters

  How

  Owner → Reports → Financial → Top defaulters.

  Expect

  Only overdue money is ranked; nobody shows as '0d overdue'.

• SO-27
  Expenses by month and property

  How

  Owner → Expenses: ‹ › to change month; choose All properties; add an expense dated last month.

  Expect

  It saves into last month and the screen jumps there. A future date is refused. Each row shows a chevron that opens Edit/Delete.

• SO-28
  Report chart part months

  How

  Reports → Custom range starting mid-month.

  Expect

  Part-month bars read 'Aug*' with a note explaining the asterisk.

Counts and dates

• SO-11
  One resident count

  How

  Compare Portfolio occupancy tile, Residents (Living), Reports → Occupancy.

  Expect

  The tile reads '{occupied}/{total} beds · {n} living'; 'living' matches Residents. Occupied + vacant + held = total.

• SO-10
  Indian day just after midnight

  How

  Team screen between 00:00 and 05:30.

  Expect

  'Present today' is today's roster, not yesterday's.

• SO-22
  On leave

  How

  Owner → Team, and Manager → Staff.

  Expect

  The same people are badged 'On leave' on both, and the owner tile count matches.

Tickets, letters, notices, support

• SO-18
  Staff-only ticket notes

  How

  Manager/Owner → a ticket → tick 'Staff only' → Add note. Then view as the resident.

  Expect

  The resident doesn't see it or get notified. Old notes show a readable date, not 2026-09-19T14:57Z.

• SO-02
  NOC sent to the owner stays with the owner

  How

  Manager → Requests → an NOC → Send to owner. Open it again.

  Expect

  Only 'Revise draft'; the owner is notified to approve. The resident never sees the internal note.

• SO-19
  Letter reference

  How

  Issue a letter; open the resident's Documents.

  Expect

  'Issued on 24 September 2026 · reference LTR-XXXXXXXX' — the same reference as on the PDF.

• SO-23
  Rental agreement card

  How

  Documents → a rental agreement. Download it.

  Expect

  The card lists rent, deposit, start, notice, lock-in and licensor; the PDF shows the current name and a single city.

• SO-17
  Old notices

  How

  Resident → Notice board.

  Expect

  August's 'No water tomorrow' and the 15 Aug dinner are gone. A new notice without a date expires in 30 days.

• SO-26
  Support is a conversation

  How

  Help → a past request → Add a reply. Super admin → Support → search SUP-XXXXXX.

  Expect

  Replies are kept in order; replying reopens a resolved request; the desk finds it by reference.

Other screens

• SO-01
  Free while billing is off

  How

  Owner → Settings → Plan / Subscription.

  Expect

  'Free for now — no plan limits apply'; no Expired badge.

• SO-15
  Mess ratings

  How

  Owner with several buildings → Mess → ratings card.

  Expect

  Asks which kitchen instead of an error; the owner can edit the menu.

• SO-16
  Gate

  How

  Gate with a visitor signed in over 12 hours.

  Expect

  'Still inside?' filter and a headline saying how many to check; Load more beyond 50.

• SO-25
  Access requests

  How

  Super admin → Access requests with a number that already has an account.

  Expect

  'This number already has a StayOne account (Owner)…' before approving.

Super admin — suspension (SO-40, Critical)

• SO-40
  Suspending an owner locks out their whole organisation

  How

  Super admin → Owners → an owner → Suspend owner → choose Everyone, add a reason → Suspend. Then try to sign in as that org's owner, manager, staff and a resident.

  Expect

  All four are refused. Before this, only the owner was — the manager and residents signed in as normal. The toast says how many people were signed out.

• SO-40
  People already signed in are stopped too

  How

  Sign in as the manager on one device. Suspend the org from another. Tap anything on the manager's device.

  Expect

  Signed out on the next tap — not left working until their session expires.

• SO-40
  "Staff only" leaves residents alone

  How

  Suspend with Staff only. Sign in as the manager, then as a resident.

  Expect

  Manager, staff and owner refused; the resident still gets in and can pay rent.

• SO-43
  A suspended account is told why

  How

  While suspended, sign in with the correct PIN. Then with a wrong one.

  Expect

  Correct PIN: "This account is suspended… Reason: <your reason>". Wrong PIN: the ordinary wrong-PIN message — it must not reveal the suspension.

• SO-40
  Reactivating brings everyone back

  How

  Reactivate the owner, then sign in as each of the four again.

  Expect

  All four get in. A resident who was moved out stays moved out — reactivation does not undo that.

• Demo
  The demo org is open and on the right plan

  How

  Sign in with the demo owner card (Meera), then Settings → Plan.

  Expect

  Meera is no longer suspended. The org is on StayOne Max (it runs ~396 beds), with no "Expired".

Money

• Bug
  Recording a payment no longer says "ReceiptNumber already exists"

  How

  Manager → Record payment → ₹20,000, Rent, Cash → Record. Do it three or four times in a row.

  Expect

  Each one records, with receipt numbers that go up by one. Old gaps from earlier in the day stay — those receipts are already printed.

Owner and manager

• Referrals
  Starting a referral offer is one screen, one button

  How

  Owner → Refer a friend → pick a building with no offer. Type an amount, or tap ₹500 / ₹1,000 / ₹2,000. Pick when it is paid. Tap Start offer.

  Expect

  The button reads "Start offer — ₹X per friend" and switches the offer on in one tap. Typing "1,500" gives 1500, not an error.

• Referrals
  A manager is never shown a button that will fail

  How

  As a manager, open Refer a friend at a building where the owner has not set an amount. Then at one where they have.

  Expect

  No amount: a sentence saying the owner sets it. Amount set: Start / Pause works.

• UI
  Revenue chart labels no longer overlap

  How

  Owner → Portfolio → Revenue · last 6 months. Tap the tallest bar.

  Expect

  The tallest bar's figure sits under the header, and "Sep · ₹…" in the header is fully readable.

Resident

• UI
  The Refer tile fits on screen

  How

  With the offer on, open the resident home on a phone-width screen.

  Expect

  The gift tile Refer wraps to a second row, fully visible. It was cut off the right edge before. Switch the offer off, reload — the tile is gone.

New — Refer a friend

• Owner
  Set up the offer

  How

  Owner → Referrals. Set a fixed amount or a percentage with a cap, a yearly limit, and qualifying days. Switch it on.

  Expect

  A manager can switch it on and off but cannot change the amount. Switching on with no amount set is refused.

• Resident
  The referral screen

  How

  Resident home → Refer.

  Expect

  A rupee figure computed from that resident's own rent, how many more this year, share and copy link, their code, and New link. Two residents on different rents see different figures; the cap holds.

• Resident
  When the offer cannot run

  How

  Turn the offer off, or fill every bed, or pause join requests, or use up the yearly limit.

  Expect

  Each of the four gets its own sentence saying why — never a missing button.

• Public
  The shared link

  How

  Open the copied link in a browser. Then strip the ?ref= and reload.

  Expect

  With the ref: "<Name> referred you." Without it: nobody named. A code from another property is ignored.

• Manager
  The friend applies

  How

  Fill the join form from the referral link, then open Join requests.

  Expect

  One queue row, tagged with who referred them. No tenancy, no held bed, no discount — staff still pick the bed and the rent.

• Manager
  Approving freezes the reward

  How

  Approve the request, then change the programme amount.

  Expect

  The earned reward does not move. The referrer is notified. It is payable only after the qualifying days.

• Money
  The credit reaches the rent bill

  How

  After the qualifying days, run Bill all. Then run it a second time.

  Expect

  The bill shows two lines — rent, and the negative credit — adding to what is owed. The second run must not discount again. A reward bigger than one bill carries forward.

• Manager
  Rewards that are not earned

  How

  Decline a referred request. Separately, move a referred friend out inside the qualifying stay. Separately, withdraw a reward with a note.

  Expect

  Decline closes it. A leaver withdraws only the unapplied part — money already discounted is not clawed back. A withdrawal notifies the resident.

Money and rent

• SO-32
  A payment settles the dues that exist

  How

  Find a resident with a ₹6,000 due. Record a payment of ₹7,000.

  Expect

  The ₹6,000 closes; ₹1,000 becomes its own labelled row. Oldest due settles first; a named period beats age. The toast says which happened. The resident picker names the building.

• SO-31
  Receipt numbers have no gaps

  How

  Collect three payments in a row and read the receipt numbers.

  Expect

  Contiguous — it was 1001, 1003, 1005. Old PAN-/PGD-/STO- prefixes stay as they are.

• SO-09
  Top defaulters

  How

  Open the report with a resident three months behind and another owing one larger month.

  Expect

  Summed per person, so the three-month debt ranks above. Age comes from their oldest unpaid bill.

• SO-05
  A backdated move-in owes every month

  How

  Move a resident in with a start date two months ago. Then try a date four years ago.

  Expect

  Every month billed — first prorated, rest whole, each on the property's due day. Over two years back is refused with a reason. Daily-rate leases bill one cycle.

• SO-08
  Collect deposit asks first

  How

  Tap Collect deposit.

  Expect

  A confirmation naming the amount, and the method is a choice — not cash on one tap.

• SO-30
  Net payout names unpaid salaries

  How

  Owner → Payouts, at a PG with unpaid staff salaries.

  Expect

  "Before ₹X of unpaid staff salaries". It names them; it must not deduct them.

• SO-12
  Expected vs billed

  How

  Open the rent screen before running Bill all, then after.

  Expect

  While they differ: "₹X billed so far · ₹Y not raised yet". Once they agree, no breakdown.

• SO-11
  Bed counts add up

  How

  Start a check-in to put a bed in RESERVED, then read the bed counts.

  Expect

  Occupied + vacant + reserved = total, with reserved named.

• SO-06
  A deposit is not revenue

  How

  Note monthly revenue and net payout. Collect a ₹12,000 deposit. Read both again.

  Expect

  Neither figure moves.

Moving in and out

• SO-07
  A move-out that settles

  How

  End a tenancy with named deductions, choose to charge the unserved notice, and record the refund.

  Expect

  Deductions and notice are taken before the deposit is applied. The refund is a row with method, date and reference. The arithmetic is itemised. The refund does not count as revenue.

• SO-13
  "Done" after a move-in

  How

  Open /app/move-in directly (reload or deep link), finish it, press Done.

  Expect

  Lands on the move-ins list. Cancel is always shown.

• SO-38
  Deposit comes from the room type

  How

  Move a resident into a room type with a set deposit, then one set to ₹0.

  Expect

  The room type's figure prefills, and ₹0 is honoured. Two months' rent only where no room type is set.

• SO-38
  Emergency contact

  How

  Enter the resident's own number as their emergency contact, on both intake paths.

  Expect

  Refused on both.

• SO-03
  Move-out kills the invite link

  How

  Invite a resident, copy the link, move them out before they accept, then open the link.

  Expect

  Dead. The link is the credential, so this is a security check.

• SO-24
  The invite form knows who it is for

  How

  Open an invite link that carries a name and number.

  Expect

  Both prefilled, number read-only — an invitee must not be able to type someone else's.

Notices, tasks, expenses

• SO-20
  One leaving date, whoever serves notice

  How

  Same day, serve notice once from staff and once from the resident. Best tested after 6pm IST.

  Expect

  Identical leaving date. It used to differ by a day.

• SO-21
  Withdrawing a notice

  How

  Withdraw a resident's notice from the staff side.

  Expect

  A confirmation naming the resident and saying re-serving restarts the period, and the resident is notified.

• SO-17
  Old notices expire

  How

  Read the notice board for months-old rent-chasing notices.

  Expect

  Hidden, not deleted — wording unchanged, and a manager can clear the date. A notice already dated by hand is untouched.

• SO-27
  Future-dated expenses

  How

  Add an expense dated next January.

  Expect

  Refused. One day's grace for a timezone edge.

• SO-35
  Resolved tickets close their task

  How

  As owner, hand a ticket to a manager. Resolve the ticket. Open the manager's Today.

  Expect

  The task is closed, not still open.

Documents

• SO-02
  NOC: send to owner vs issue

  How

  Handle an NOC request. Try both actions.

  Expect

  The label matches what happens — "Send to owner" no longer issues it. Both routes on screen.

• SO-23
  The agreement PDF

  How

  Download and open the rendered PDF, not the preview.

  Expect

  Carries the notice period and the letting party's name. No "Bengaluru, Bengaluru". Dates match the app.

• SO-19 · 18
  No database ids or UTC stamps for residents

  How

  Open a resident's documents and a ticket with staff notes.

  Expect

  A short quotable reference, and Indian time in words.

• —
  Every tenancy has an agreement

  How

  Open a resident who joined by bulk import, not the check-in wizard.

  Expect

  No "agreement not signed" — they were backfilled.